Norris City Council

Minutes

Monday January 17, 2011

BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON JANUARY 17, 2011 WITH THE FOLLOWING COUNCIL MEMBERS PRESENT: JACK BLACK, LOY JOHNSON, TOMMY MARINER, CHRIS MITCHELL AND JOY WILSON.

HEAR THE PUBLIC

Ed McEleney concerns with the trash pick up during bad weather.  Would like to be able to use city dumpster.  City Manager Hester will look at making changes to work with citizens on bad weather related times for trash drop off at the city. 

C. A. Ridge discussing the Package Store-having a profitable store purses the nature of the community...understanding that the package store is in front of the main intersection.  Feels would have more advantage with one store instead of two. 

MINUTES

1.  Council Member Joy Wilson moved to accept the Council Minutes from December  13, 2010 for the Council meeting as written with exception of the amended changes mentioned.    Seconded by Council Member Loy Johnson.  Motion carried by voice vote.

OLD BUSINESS

Auditor John Sutton from previous firm Bacon & Howard Co., with a staff of 8 CPA's, now combining with a larger firm of about 60 CPA's, Pugh & Company, presented to the council the CAFR that was prepared by City Recorder Joseph Taylor and reviewed by the Auditor John Sutton.  Some highlights of the CAFR are summary of the auditor's results, the independent auditor's report expresses an unqualified opinion on the financial statements of the City, during FY 2010, the actual expenditures of the State Street Aid Fund and Solid Waste Fund exceeded the current year amended budget respectively.  Tennessee Code Annotated (TCA) 6-56-201 requires that actual expenditures of governmental funds be limited to the amount appropriated by City Council.  Management will concur and will implement the recommendation noted.  No prior year findings.   Statement 54 was put in place; this is just a change in terminology.  Sent CAFR to State and waiting upon review.  SunTrust purchasing card was reviewed and mentioned by Auditor's to have a purchasing policy for SunTrust purchasing cards.  City Manager Hester will proceed to updated to purchasing policy and present next meeting for review by the city council.  Government Financial Officers Association (GFOA) recommends 5% to 10 % designated for Fund Balance.  There is no statutory Law with how much to keep in the Fund Balance.  Auditor Sutton thanks the City council for allowing his firm be apart of the City of Norris. 

Appointing Boards and Commission Vacancies

2.  Council Member Chris Mitchell makes a motion to appoint York Haverkamp to the Recycle commission board.  Seconded by Council Member Tommy Mariner.  Motion carried by voice vote.  

3.  Council Member Chris Mitchell makes a motion to appoint Spencer Boardman to the Board of Zoning Appeals.  Seconded by Council Member Jack Black.  Motion carried by voice vote. 

Water Bill Survey was presented by City Manager Hester to council. Out of 789 residents received 50 responses.  No adequate decision to make at this time.  No action taken. 

CITY MANAGER REPORT

Year to date expenditures are in line with the budget, with the exception of legal expenses associated with the annexation of property along Highway 61.  Revenues are on track thus far with State sales Tax and Local Option Sales Tax tracking to budget.  96% of property and personal property taxes were collected through December.

EECBG update.  Projects are being prepared for bid.  Target date for completing the Grant funded projects is June 30, 2011. 

TEA-21 Sidewalk Grant update.  Lowest bidder was BB Contracting of Knoxville coming in at $197,355. TDOT will review the bid for approval. 

LPRF Grant update.  The city has received a Local Parks & Recreation Funds grant in the amount of $18,500.  More details will be discussed in February.   

Grant Reimbursement & City Cash Flow is being monitored closely to be on top of our cash flow. 

TOSHA Inspection.  City facilities were inspected in December by the Tennessee Occupational Safety and Health Administration.  All was in order and no findings or violations were observed. 

NWC CDBG Application.  The NWC is applying for CDBG grant for improvements to the Wastewater Plant.  A public hearing on the proposed work will be held on January 18th at 3:00pm.  Resolution 1-2011 is to fulfill grant application requirements. 

Request for Annexation.  City has received a request from Robert and Robin Sain to annex their property located at 169 Scruggs Cemetery Lane into the City.  An Annexation Study will be conducted with the help of the State Local Planning Office.  Once the feasibility of this has been examined, a Plan of Services will be developed. 

Annexation update.  An appeal was filed to the Court of Appeals, Eastern Division, Knoxville, TN.  This action does continue to delay the effective date of the recent Highway 61 annexation. 

NEW BUSINESS

4.  Council Member Loy Johnson makes a motion to pass Resolution 1-2011 a resolution by the city of Norris City Council authorizing the Norris Water Commission to apply for and provide match funds for the 2011 Community Development block grant.  Seconded by Council Member Joy Wilson.  Motion carried by voice vote. 

5.  Council Member Loy Johnson makes a motion to pass Resolution 2-2011 to apply for a 2011 home grant.  Seconded by Council Member Joy Wilson.  Motion carried by voice vote. 

Draft Package Store Ordinance 524.  Discussion was made on package store and change where made and will be update for next reading. 

Tommy Mariner has concerns with the package store by seeing this has a substantial change by having just anyone in the county come into Norris and sale Liquor.  Norris residents need to maintain their character of Norris.  Needs to restrict too just Norris resident.  

Jack Black discussed that 2 package stores would be good in Norris.  See attached copy. 

Joy Wilson has concerns with how we limit package stores.  One would be the better outcome. 

Chris Mitchell reinforces that this will be isolation that we have already formed around the City.  One would be the better outcome. 

Loy Johnson discussed that one would be the better outcome.   

6.  Council Member Chris Mitchell makes a motion to pass review and updated changes to Ordinance 524 to amend title 8 of the city of Norris municipal code to allow packaged liquor stores in the City of Norris, Tennessee, contingent that it does not meet standards we can change ordinance.   Seconded by Council Member Loy Johnson.  Voting aye:  Loy Johnson, Chris Mitchell and Joy Wilson with application being in detail.  No:  Jack Black and Tommy Mariner.  Motion passes. 

7.  Council Member Jack Black makes a motion to pass on first reading as amended Ordinance 524 to amend title 8 of the city of Norris municipal code to allow packaged liquor stores in the City of Norris, Tennessee.  Seconded by Council Member Loy Johnson.  Voting aye:  Jack Black, Loy Johnson, Chris Mitchell, and Joy Wilson.  No:  Tommy Mariner, you have just one person in the Ordinance.  Motion passes. 

8.  Council Member Chris Mitchell moved to adjourn.  Seconded by Council Member Joy Wilson.  Motion carried by voice vote.  10:15pm.