Norris City Council Minutes

Monday, October 14, 2019

 

 

BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON MONDAY, october 14TH, 2019, AT 7:00 P.M. WITH THE FOLLOWING

 COUNCIL MEMBERS PRESENT:  LARRY BEEMAN, BILL GRIEVE,

        RON HILL, CHRIS MITCHELL, AND LORETTA PAINTER.   

 

 

The meeting was called to order by Mayor Mitchell.

HEAR THE PUBLIC

Susan Miceli, 98 Butternut Dr., asked if there is currently a ban on burning.   City Manager Hackler stated due to the recent rain there is not currently a ban, but this would be subject to change depending on weather conditions.    He also stated the Norris Fire Department should be contacted to obtain a burn permit before any burning.

APPROVAL OF MINUTES

1.      The minutes of the September 9th, 2019 Council Meeting were presented for approval.  Motion was made by Vice Mayor Beeman to approve the minutes.  Motion was seconded by Council Member Grieve.  Motion carried by voice vote.

 

OLD BUSINESS

 

2.   East Norris Sidewalk Grant Status – City Manager Hackler reported the ROW approval form from the City has been sent in – still waiting on TDOT review results.

 

3.   Safe Routes to School Grant Status – City Manager Hackler reported a survey of the property lines

showed the existing sidewalk is at the edge of the City property line.  The new sidewalk will have to go in the same location.  A construction easement is required due to the close proximity to the school property.  Approval/funding is not expected before November to begin work on the ROW.

 

4.   TDOT SIA Application – City Manager Hackler stated the funds were received by the State and the City has received the signed contract.

 

5.   Board and Commission Vacancies – Two letters of interest were received concerning the one open Watershed position.  Council members will individually contact the two applicants concerning their interest before the November Council meeting.

 

 

 

 

NEW BUSINESS

 

6.   Resolution 6-2019 – Title VI Coordinator and Program Manual - City Manager Hackler reviewed

      the resolution which shows the City Manager as the Title VI Coordinator and establishes a program

      manual.  Motion was made by Council Member Painter to approve Resolution 6-2019.  Motion was

      seconded by Vice Mayor Beeman.  Motion carried by voice vote.

 

7.  Resolution 7-2019 – Establishing Red Ribbon Week for the City of Norris – A resolution establishing

      October 23 – 31, 2019 as Red Ribbon Week in Norris to promote drug-free lifestyles and drug

      abuse prevention was read by Eighth Judicial District Attorney Brandon Pellizzari.   Vice Mayor

      Beeman asked Mr. Pellizzari if any headway on this problem was being made.  Mr. Pellizzari said  

      It was hard to tell.  Working on prevention and helping those afflicted are key.   Motion was made

      By Council Member Hill to approve Resolution 7-2019.  Motion was seconded by Council Member  

      Grieve.  Motion carried by voice vote.

 

8.   BUDGET AMENDMENTS

 

       The following Budget Amendment Transfers were presented for approval:

 

 

Increase

Description

Amount

General Fund - 110

 

 

110-41000-114

Part-Time Personnel

     5,000.00

 

 

 

 

 

Decrease Code:

Description

Amount

General Fund - 110

 

 

110-41000-252

Legal

    1,000.00

110-41000-510

Liability Ins.

    4,000.00

 

 

 

 

 

 

Motion was made by Vice Mayor Beeman to approve the budget amendment transfers.  Motion was

Seconded by Council Member Hill.  Motion carried by voice vote.

 

 

 

9.    Water Commission Workshop – City Manager Hackler reviewed the results of the recent Water

        Commission workshops.   City Manager Hackler discussed the findings of the workshops which

        shows future budget needs totaling $95,000 which includes adding a full-time water employee

        ($56,000), $20,000 for a contingency fund, $11,000 for part-time workers, and $8,000 for chemical

        hazard training and equipment and would require a 22% water rate increase.  City Manager Hackler

        stated the Norris Water Commission will have a called meeting on November 4th, 2019 to vote on a

        proposed rate ordinance to present to City Council at the November 2019 meeting.  

 

10.  Beer Board Meeting – City Manager Hackler reported Archers Food Center had sold alcohol to a

        minor during a recent County Sting Operation in April 2019.   City Manager Hackler stated he is

        researching if the sale was wine or beer.    As a result, the Norris Beer Board will need to meet to

        review the issue and determine if any fines will need to be assessed.   A notice of the meeting will

        be in the Bulletin and the store owner will be required to attend the meeting.   Motion was made by

        Council Member Painter to set the Norris Beer Board Meeting for Friday, November 15th, 2019 at

        5:00 p.m.    Motion was seconded by Vice Mayor Beeman.  Motion carried by voice vote.

 

11.  November City Council Meeting - City Manager Hackler reported the November 11th, 2019 Council

       meeting falls on Veteran’s Day and typically as a result, the meeting date for November is changed.

       Motion was made by Council Member Painter to change the November Council Meeting to Friday,

       November 15th, 2019 at 5:30 p.m.  Motion was seconded by Vice Mayor Beeman.  Motion carried by

       voice vote.

 

12.  CITY MANAGER REPORT

 

City Manager Hackler reported on the following:

 

1)   City Budget – as of 9-30-19 property tax collection is on track at 87% and personal property tax is at 125%.  Total expense is 25.6%. 

 

2)   Water Budget – as of 9-30-19 total expense is 21.9%. 

 

3)   The part-time administrative assistant position has been advertised and will be filled in 2 weeks.

 

4)   The Police Chief position has been internally advertised and will be filled in 2 weeks.

 

5)   The next series of planned workshops will begin with a focus on the 2014 Land Use Plan.  This plan will be the cornerstone for many other city functions including but not limited to zoning, development, signs, sidewalks, streets, recreation, police, fire, public works, water, sewer, etc.

 

6)   Continue to attend most board and commission meetings due to the value in information shared and coordination between programs.

 

7)   Grant Updates were already discussed.

       a.  East Norris Sidewalk Grant – the design has been confirmed with past comments.  ROW

            approval forms have been sent to the State.  Still waiting on TDOT review results.

       b.  Safe Routes to Schools Grant - A property line survey was completed to confirm the

            city/county property lines near the sidewalk project area.  Approval/funding is not

            expected before November to begin work on the ROW.

 

       8)   The third Water Dept. Workshops have resulted in a funding amount needed to be considered

              for a rate change on the water side.

 

       9)   The Boy Scout Eagle Project has been completed.    

 

     10)   Paving repair of the Town Center entrance was completed.  Additional pot hole repair has been

              Performed on Butternut and Hickory, but not completed.

 

     11)   System needs and specifications for a communication technology package continues.  The

              current focus in on SCADA capabilities.

 

      12)   See attached City Manager Report.

 

 

13.   Accounts Payable, Minutes, and Reports - Mayor Mitchell asked Council for questions or   comments concerning accounts payable, minutes, and/or reports.   No questions or comments were made.

 

 

14.   Motion was made by Council Member Grieve to adjourn.  Motion was seconded by Council   

         Member Painter.   Motion carried by voice vote at 8:15 p.m.

 

          ___________________________________               __________________________________

          Scott Hackler, City Manager                                            Janet Parks, City Recorder