Norris City Council Minutes

Monday, September 9, 2019

 

BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON MONDAY, SEPTEMBER 8TH, 2019, AT 7:00 P.M. WITH THE FOLLOWING

 COUNCIL MEMBERS PRESENT:  LARRY BEEMAN, BILL GRIEVE,

        RON HILL, CHRIS MITCHELL, AND LORETTA PAINTER.   

  

 

The meeting was called to order by Mayor Mitchell.

HEAR THE PUBLIC

Ed McEleney, 123 Reservoir Rd., stated he and his wife are transitioning to another phase in their lives and will be moving into retirement living.  Mr. McEleney wanted to make a heartfelt thanks to this community and everyone in it for making the last 26 years the best of our lives.

Joe Deatherage, 122 CCC Camp Rd., stated he and Ed McEleney came to Norris about the same time and for years, they were the only ones that attended Council and Planning meetings.  Mr. Deatherage stated he hated to see the McEleneys’ leave and would miss them. 

APPROVAL OF MINUTES

1.      The minutes of the August 12, 2019 Council Meeting were presented for approval.  Motion was made by Council Member Grieve to approve the minutes.  Motion was seconded by Council Member Hill.  Motion carried by voice vote.

 

OLD BUSINESS

 

2.   East Norris Sidewalk Grant Status – City Manager Hackler reported no change from the report made to Council at the August 12, 2019 Council Meeting.

 

3.   Safe Routes to School Grant Status – City Manager Hackler reported a survey of the property lines

showed the existing sidewalk is at the border of the City right-of-way and the current design will fit in the existing space.   City Manager Hackler stated he was working with the Tree Commission because the current design calls for 4 inches of rock and 4 inches of concrete at grade which means we are going to go down 8 inches at the existing sidewalk centerline and that will affect tree roots.  Hackler asked the Engineeers if the sidewalk could be moved and the answer he received was yes, but a design change this late in the process would cost the City some design money and potentially knock the City out of the running for the funding.  City Manager is looking at another option which would be to finish the sidewalk at a higher grade and fill in next to the sidewalk – he has not received an answer to this option.   Spencer Boardman, 112 Reservoir Rd.,  stated the Tree Commission had reviewed the proposed sidewalk and notes there are two major issues  - one is we could lose the funding if delayed and two, we do not know if the school would be willing to allow the City going 7 – 8 feet on to the school property.   Mr. Boardman stated anything City Manager Hackler could do to minimize the depth of the sidewalk and also how they remove the sidewalk and excavate.     

 

4.   TDOT SIA Application – City Manager Hackler stated the contract had been signed and the second reading of the Budget Amendment Ordinance would be voted on later in the meeting.

 

NEW BUSINESS

 

5.   Board and Commission Vacancies – None at this time.  Mayor Mitchell asked City Manager Hackler to

       run an ad in the paper showing the vacancies.

 

6.   Ordinance 614 – An Ordinance to set Traffic Fines, 2nd Reading - City Manager Hackler gave a

       review of Ordinance 614.   Hackler reported the Public Hearing concerning Ordinance 614 was held

      on Wednesday, August 28th, 2019 at 5:45 p.m. with no comments from the public.  Motion was

      made by Council Member Hill to approve Ordinance 614.  Motion was seconded by Vice Mayor

      Beeman.  Motion carried by voice vote.

 

7.  Ordinance 615 – An Ordinance Amending the Annual Operating Budget of the General Fund of the

      City of Norris for Fiscal Year 2019-2020 - 2nd Reading - City Manager Hackler reviewed Ordinance

      615.  Hackler reported the Public Hearing concerning Ordinance 615 was held on Wednesday,   

August 28th, 2019 at 5:45 p.m. with no comments from the public.   The expenditure in the amount of $70, 100 for the Local Agency Industrial Park Road was discussed.   City Manager Hackler reported Anderson County had contributed $35,050 toward the project, leaving the City’s portion at $35,050.  Motion was made by Vice Mayor Beeman to approve the expenditure.  Motion was seconded by Council Member Hill.  Motion carried by voice vote.  The expenditure to purchase a Police car was reviewed.   City Manager Hackler stated one of the options is to purchase a used SUV 4 x 4 (2016 or 2017) in the amount of $23,000 from the State of Missouri.   The vehicle would have 65,000 or less miles and would include a police package, but would not have any type of a warranty.  Council Member Painter stated because of the current condition of the 4 x 4 truck she felt a 4 x 4 vehicle was needed instead of a car.  Motion was made by Council Member Painter to approve the expenditure in the amount of $23,000.  Motion was seconded by Council Member Grieve.  Motion carried by voice vote.  The expenditure to purchase Data Processing Software was reviewed and discussed.   Mayor Mitchell stated the struggle he had was not only the price for the software but the annual maintenance cost.    Mayor Mitchell stated he knew it was an old version and we would have to eventually upgrade, but he felt it was too soon.  Council Member Painter stated it was the ongoing cost that she had concerns about and felt it needed to be discussed in the budget process.  Vice Mayor Beeman had a concern about the way the backup of data was being handled – he stated he also knew we have paper reports, but we have had fires in the past and all documents had been lost.   City Recorder Parks stated this software purchase has been in previous budgets and has always been taken out when the City Manager had to make cuts.   City Recorder Parks stated with the City’s 2019 FYE savings of approximately $85,000, this is the first year we have the funds to make the purchase.  Motion was made by Vice Mayor Beeman to approve the purchase of the Data Process Software in the amount of $13,000 (Option 3 on the attached list).  Motion was seconded by Council Member Hill.  George Miceli, 98 Butternut, said the City Recorder had made the request and stated the money was available.   Mr. Miceli said Council needed to step up to the plate and approve the request.  Mayor Mitchell stated he understood what Mr. Miceli was saying, but this expenditure would put pressure on the next tax increase.  Mayor Mitchell said when we work on the budget next year and we are struggling to give raises, he asked Mr. Miceli if he was OK with this.   Mr. Miceli stated there is a struggle every year with the budget.   Susan Miceli stated she had worked in the past for companies that did not always give a raise, and would invest in other areas.  Voting for the Data Processing Software purchase in the amount of $13,000 (Option 3):  Voting for:  Beeman, Grieve, and Hill.  Voting against:  Mitchell and Painter.   Motion passes and Budget Ordinance 615 was approved on second reading. 

 

 

8.    CITY MANAGER REPORT

 

City Manager Hackler reported on the following:

 

1)   City Budget – property tax collection is on track at 80% and personal property tax is at 92%. 

 

2)   Water Budget was close to a negative balance without the insurance settlement.  To date $24,000 has been received and more than $9,000 has been submitted.

 

3)   The part-time administrative assistant position continues to be filled by temp services

 

4)   Michael Poole will be filling in as the Interim Police Chief for at least two months. 

 

5)   Approved without precedence to shelter two German Shepherds that were relocated due to

      Hurricane Dorian.

 

6)   Grant Updates were already discussed.

       a.  East Norris Sidewalk Grant – there has been no change from the last report.

       b.  Safe Routes to Schools Grant - A property line survey was completed and the existing

            sidewalk location is at the edge of the ROW,

 

       7)   The third Water Dept. Workshop was held on August 21, 2019.  The next meeting will be

              held on September 19, 2019 from 11 – 2 p.m.

 

       8)   The Boy Scout Eagle Project is well under way with 6” x 6” timbers placed as a landscape border. 

              Members of the Tree Commission have participated in the design and execution of the project.    

 

       9)   Paving and pot hole repair will begin on Tuesday, September 17th, 2019 beginning with the Town

              Center entrance.

 

     10)   System needs and specifications for a communication technology package continues.  The

              current focus in on SCADA capabilities.

 

      11)   See attached City Manager Report.

 

9.   Recreation Fund - Mayor Mitchell recommended a Recreation revenue account fund be

      established to collect donations to improve the tennis court.  Motion was made by Mayor Mitchell

      to approve the revenue account.     Motion was seconded by Council Member Grieve.  Motion

      carried by voice vote.

 

10.  Legal Fees – Vice Mayor Beeman asked City Manager Hackler to look at options pertaining to

        City attorney services including having an attorney on retainer.   Vice Mayor Beeman said he

        wanted the City Manager to be able to consult with the City’s attorney as needed without

        worrying about the cost.    Mayor Mitchell said there are different levels of expertise and we do

        not want to decrease expense and lose quality.  City Manager Hackler will report his findings to

        Council at the December Council Meeting.

 

12.   Accounts Payable, Minutes, and Reports - Mayor Mitchell asked Council for questions or   comments concerning accounts payable, minutes, and/or reports.   No questions or comments were made.

 

 

13.   Motion was made by Council Member Painter to adjourn.  Motion was seconded by Council   

         Member Grieve.   Motion carried by voice vote at 8:25 p.m.

 

          ___________________________________               __________________________________

          Scott Hackler, City Manager                                            Janet Parks, City Recorder