Norris City Council Minutes

Monday, July 8, 2019

 

BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON MONDAY, JULY 8TH, 2019, AT 7:00 P.M. WITH THE FOLLOWING

 COUNCIL MEMBERS PRESENT:  LARRY BEEMAN, BILL GRIEVE,

        RON HILL, CHRIS MITCHELL, AND LORETTA PAINTER.   

  

 

The meeting was called to order by Mayor Mitchell.

HEAR THE PUBLIC

Derek Welsh, 132 Butternut, discussed the current condition of the tennis courts and the need to restore the courts.  He stated the courts need to be resurfaced, repainted, and new fencing and lighting.  City Manager Hackler will request assistance from MTAS on obtaining quotes and also look at future     grant opportunities.

Cynthia Edrington, 75 Chestnut Drive, asked if the City Facility Rental policy concerning rental and fee charges had been looked at.  City Manager Hackler stated this policy was on a list of items he would be reviewing in the future.

APPROVAL OF MINUTES

  1. The minutes of the June 10th, 2019 Council Meeting were presented for approval.  Motion was made by Council Member Hill to approve the minutes.  Motion was seconded by Council Member Painter.  Motion carried by voice vote.

 

OLD BUSINESS

 

1.   East Norris Sidewalk Grant Status – City Manager Hackler reported all required documents had

      been submitted to the State by the 07-01-2019 deadline, but the State did not review and approve  

      by the deadline.   City Manager Hackler stated the State had agreed to fund the project during the

      2019-2020 budget.

 

2.   Safe Routes to School Grant Status – City Manager Hackler reported a survey of the property lines

      will be done to confirm property line.

 

3.   TDOT SIA Application – City Manager Hackler reported the application has been submitted and

       waiting on results.

 

4.   Water Plant Motor Replacement - Water Superintendent Wilkerson reported the pump is currently

       being installed and the installation should be completed shortly.   Superintendent Wilkerson stated

       the City’s water quality was not impacted as a result of the storm damage to the water plant.

 

NEW BUSINESS

 

5.   City Manager Quarterly Performance Review – City Manager Hacker provided Council a copy of

       his quarterly performance review.    Mayor Mitchell stated he would discuss the report privately

       with the City Manager.

 

6.   Board and Commission Vacancies – City Manager Hackler provided a current list of all Boards and

      Commissions.  City Manager Hackler will run ad in the paper for all boards and commission

      vacancies.

 

7.   TVA Engineering Lab Activities – Mike Donrogosz with TVA provided Council with an update

       pertaining to current events at the TVA Engineering Lab.   TVA will be consolidating 55 – 60 field

       offices at this location and will be employing 40-80 employees.  He noted the building has been

       here for 85 years.   TVA will be moving 100-150 truckloads of dirt and work will begin this fall.

 

8.   Future Ordinance Changes – Traffic Fines/Financing - City Manager Hackler provided Council

      Information pertaining to Traffic Fines.   An Amended Ordinance will be presented at the August

      Council meeting for approval.

                         

9.    CITY MANAGER REPORT

 

City Manager Hackler reported on the following:

 

             1)   City Budget as of June 24, 2019 – City Manager Hackler stated he is anticipating a $159K

                    underrun without year end accruals and anticipates accruals to reduce the underrun to

                    about $100K. 

 

             2)   Water Budget as of June 24, 2019 – Storm damage repair costs that began on 05-12-19 are

still being collected and tallied. Some costs will be submitted to the insurance company.

 

             3)   The part-time administrative assistant position continues to be filled by temp services

 

             4)   Grant Updates

 

  1.  
    1. East Norris Sidewalk Grant – The document submittals for pre-construction phase ending 06-30-19 were received by TDOT on May 31.  Several items have been approved by TDOT but not the entire package.   The package was not approved by the 06-30-19 deadline.   TDOT has agreed to extend the funding window and keep the project funded.  One the ROW and preconstruction items are approved; we will receive approval to proceed with construction bids. 

          b)  Safe Routes to Schools Grant – ROW documentation has been completed.  McGill and

      Associates indicated a survey of property lines was not performed.  City Manager  Hackler has concerns the additional width of the new sidewalk will be added to the school side and we have not confirmed the exact location of the property line.   A survey will be performed to confirm all of the project ROW is on city property.

 

            

 

5)    The Anderson County Budget Committee and County Commission approved an appropriation request by Mayor Terry Frank to cover 50% ($35,050) of the estimated 

         City share of the Sawmill Road Extension project.

 

6)     The first Water Department Workshop was held with a productive result.   Priority assignments were agreed to for the next meeting on 07-27-19.

 

7)     Lions Club projects continue.   Cleanup and painting of the left side of the Public Safety

         Building is complete.   

 

8)     Continues to get outstanding support from the City staff.       

 

9)     See attached City Manager Report. 

 

      

12.   Accounts Payable, Minutes, and Reports - Mayor Mitchell asked Council for questions or   comments concerning accounts payable, minutes, and/or reports.   No questions or comments were made.   

 

         Water Superintendent Wilkerson announced the Norris Water Commission had won the 2019  

         Governor’s Environmental Stewardship Award for achievement and positive impact on the state’s

         natural resources.    The award will be presented in Franklin, TN on August 1, 2019.

 

13.   Motion was made by Council Member Grieve to adjourn.  Motion was seconded by Council Member Hill.   Motion carried by voice vote at 8:10 p.m.

 

 

          ___________________________________               __________________________________

          Scott Hackler, City Manager                                            Janet Parks, City Recorder                                                                                      

              

 

 

 

 

 

 

 

 

To:          Norris City Council

From:     Scott Hackler

Date:      7-8-2019

   Re:      City Manager’s Report 

  1. City Budget as of June 24, 2019. Department heads were directed to hold purchases to only those required for continued operation.  This effort combined with other savings throughout the year is indicating a $159K underrun without FY end accruals. I anticipated accruals to reduce the underrun to about $100K.  End of FY transfers will be needed within the fund areas to balance the lines that overran.  This is not expected to be presented until the August meeting.

  2. Water Budget as of June 24, 2019.  Storm damage repair costs that began Sunday 12 May are still being collected and tallied.  The original two weeks involved telemetry for automated pump operation and operating sensors.  The remaining efforts involved power supply and high-pressure pump motor replacements performed as an emergency repair.  This portion is estimated to be $125K to $150K.  in End of FY transfers will be needed.  The unplanned costs for the water plant electrical damage are being collected and binned based on the type of expense (capital, expense, compensatory action, upgrade).  Some costs will be submitted for insurance coverage.

     

  3. The part time admin assistant position continues to be filled by temp services.

     

  4. Grant Updates

     

    1. East Norris Sidewalk Grant – The document submittals for pre-construction phase ending June 30 were received by TDOT on May 31.   Several items have been approved by TDOT but not the entire package.  I have been notified that the package was not approved by the June 30 deadline.  TDOT has agreed to extend the funding window and keep the project funded.  Once the ROW and preconstruction items are approved, we will receive approval to proceed with construction bids.

       

    2. Safe Routes to Schools Grant – ROW documentation has been completed.   McGill and Associates indicated a survey of property lines was not performed.  I have concerns the additional width of the new sidewalk will be added to the school side and we have not confirmed the exact location of the property line.  A survey will be performed to confirm all of the project ROW is on city property.

       

  5. The Anderson County Budget Committee and County Commission approved an appropriation request by Mayor Terry Frank to cover 50% ($35,050.00) of the estimated city share of the Sawmill Road Extension project.  The application has been submitted to TDOT and comments resolved.

 

  1. The first Water Department Workshop was held with a productive result.  Priority assignments were agreed to for the next meeting to be held July 27th from 11:00 to 2:00.

 

  1. Lions Club projects continue.  Cleanup and painting of the left side of the Public Safety building is complete.

     

  2. I continue to get outstanding support from the city staff.