Norris City Council Minutes

Monday, May 13, 2019

 

BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON MONDAY, MAY 13TH, 2019, AT 7:00 P.M. WITH THE FOLLOWING

 COUNCIL MEMBERS PRESENT:  LARRY BEEMAN, BILL GRIEVE,

        CHRIS MITCHELL, AND LORETTA PAINTER.   

 

  

 

The meeting was called to order by Mayor Mitchell.

HEAR THE PUBLIC

Cynthia Edrington, 75 Chestnut Drive, asked if drainage repairs could be made to the tunnel on East Norris Road.   She said every time it rains, mud washes down in the tunnel.    City Manager Hackler acknowledged Robert Ulino, with the Lions Club.   Mr. Ulino stated this tunnel in on the project list the Lions Club will be working on this year.

Christopher Nelson, Eagle Scout Candidate, reviewed the proposed Eagle Scout Service Project – Norris Commons Sycamore Improvement Project.  The project was submitted to City Manager Hackler and has the support of the Norris Tree Commission.  The project will improve a designated area at Norris Commons around the large sycamore tree.   City Council Members gave their support of the project.

Corky Phillips, 136 Pine Rd., stated about six years ago a major renovation was done on the rock foundation on Reservoir Hill Road.  He stated he was at the location last week and there is water standing around the wall and there needs to be a ditch installed to help with the standing water.          Mr. Phillips stated he would assist with rebuilding the wall.   City Manager Hackler stated he was working on a project nearby with Public Works Director Hevel and he would include this problem with the current project.

APPROVAL OF MINUTES

  1. The minutes of the April 8, 2019 Council Meeting were presented for approval.  Motion was made by Vice Mayor Beeman to approve the minutes.  Motion was seconded by Council Member Grieve.  Motion carried by voice vote.

 

OLD BUSINESS

 

2.   Board and Commission Vacancies – Mayor Mitchell stated there are several vacancies to review  

      and vote on tonight.   The City had received four letters of interest in the City Council vacancy –

      Will Grinder, Ron Hill, Shawn Madison, and Mindy Wells.   Each candidate gave an overview      

      and explained the reason for their interest in filling the position.   Mayor Mitchell asked the

      Council Members on what process they wanted to do, and once decided he would lead through it.      

      Mayor Mitchell stated there are many ways to do this.   Council Member Painter stated she had  

      someone she would like to nominate – Ron Hill.   Council Member Painter stated Ron had ran for

      Council before and during that time had attended meetings of difference boards and commissions. 

      She said he has an understanding of the time commitment.  Mayor Mitchell stated he too liked

      Ron Hill, but he is not his first choice.  Mayor Mitchell stated Mindy Wells brings a perspective that      

      the current Council does not have.   After Council discussion, Council Member Painter made a

      motion to nominate Ron Hill to the City Council Member position.   Motion was seconded by Vice

      Mayor Beeman.   Motion carried by a show of hands.  Voting for:  Beeman, Grieve, and Painter. 

      Voting against:  Mitchell.   Immediately after the vote, Ron Hill was sworn in as a City Council

      Member by City Manager Scott Hackler. 

 

      Norris Water Commission – City Manager Hackler stated the City received two letters of interest

      for the open position – Spencer Boardman and Sue Hill.   Both candidates gave an overview and

      explained the reason for interest in filling the position.   After Council discussion, Vice Mayor

      Beeman made a motion to nominate Spencer Boardman to the Norris Water Commission.  Motion

      was seconded by Council Member Grieve.   Mr. Boardman thanked Council for their vote of

      confidence.  He stated he is on several boards and commissions and he withdrew his name from

      consideration.   With the withdrawal of Mr. Boardman, Council accepted his withdrawal and all

      voted no.   Motion was made by Council Member Painter to appoint Sue Hill to the Norris Water

      Commission.   Motion was seconded by Vice Mayor Beeman.   Motion carried by voice vote.

 

Board of Zoning and Appeal – Mayor Mitchell made a motion to re-appoint Ed Meyer to the Board

of Zoning and Appeal.   Motion was seconded by Council Member Grieve.  Motion carried by    

voice vote.

 

Recreation Commission – Mayor Mitchell made a motion to appoint Angie Musick to the Recreation Commission.  Motion was seconded by Council Member Painter.  Motion carried by voice vote.

 

3.    Ordinance 612 – An Ordinance Amending the Zoning Map of the City of Norris, Tennessee by

       Zoning Parcel 031 12400 000 I-1:  Light Industrial District, was presented for first reading.  

       City Manager Hackler stated the Public Hearing on Ordinance 612 was held On April 8th,

       2019 at 6:30 p.m.   Spot zoning was discussed and Mayor Mitchell reported Norris Planner Dan

       Hawk told the Norris Planning Commission it would not be spot zoning.   The sales tax

       information requested was provided to the City Manager.  Motion was made by Council Member

       Painter to approve Ordinance 612 on first reading.  Motion was seconded by Council Member Hill

       Voting for Ordinance 612:  Painter, Hill.   Voting against:  Beeman, Grieve and Mitchell.

      

       Mayor Mitchell made a motion to request the Planning Commission review the zoning on all

       properties on Highway 61 and make change recommendations if needed.  Motion was seconded

       by Vice Mayor Beeman.  Motion carried by voice vote.

 

  

NEW BUSINESS

 

4.   Budget Amendment – None

 

5.   Police ChiefCity Manager Hackler stated Sam Ogburn had been appointed Norris Police Chief

      effective today.   He recognized Chief Ogburn and congratulated him on this promotion.

 

6.   Robert Ulion,  Norris Lions Club Mr. Ulino presented a proposed project to paint a mural

      on the Norris Elementary School tunnel.  City Manager Hackler and the Council had no objections

      to the project.    Project will begin in the next few months.

 

7.  Resolution 3-2019 - TDOT – Industrial Road Project – Vice Mayor Beeman reviewed the project and

      stated he feels we are getting close to having some positive things happen.   He stated the State of

      Tennessee cares about economic growth and offers the State Industrial Access Program.   Vice   

      Mayor Beeman stated this is not a grant, but a program.   Vice Mayor Beeman said he had met

      with Lt. Governor Randy McNalley and County Mayor Terry Frank concerning the project.   The

      project cost is estimated to be $3,170,000 and will be paid by the state.  The City’s part would be

      ½ the cost the right-of-way purchases and ½ cost to relocate any utility lines.   The state is

      estimating the cost for the right-of-way purchases and relocation of any utility lines to be around

      $140,000 of which the City would be responsible for $70,000.    Vice Mayor Beeman state County

      Mayor Frank said she feels the County would help with this project.    City Manager Hackler and

      Vice Mayor Beeman will be meeting with the Anderson Co. Budget Committee in 2 – 3 weeks

      concerning this project.   Motion was made by Vice Mayor Beeman to approve Resolution 3-2019

      and also authorize the Mayor to sign the State Industrial Access Program application.    Motion was

      seconded by Council Member Grieve.   Motion carried by voice vote.

 

8.   Ordinance 613 – First Reading - An Ordinance of the City of Norris, Tennessee Adopting the Annual

       Budget and Tax Rate for the Fiscal Year Beginning July 1, 2019 and Ending June 30, 2020 – City

       Manager Hackler reviewed Ordinance 613.    Hackler stated there is a proposed property tax

       increase of 11 cents – The current property tax rate is 1.67 and would go to 1.78.    The property

       tax increase is needed as a result of the loss of the Halls Income tax over the last 4 years (average

       yearly Halls Income Tax before decrease was $42,000).   Motion was made by Council Member

       Painter to approve Ordinance 613 on first reading.   Motion was seconded by Vice Mayor Beeman. 

       Motion carried by voice vote.   City Manager Hackler stated the Public Hearing on the 2019-2020

       Budget would be on Thursday, May 30th, 2019 at 6 p.m.

                    

9.    CITY MANAGER REPORT

 

City Manager Hackler reported on the following:

 

  1. 2018-2019 Year to Date (Estimated through April) City Budget – Overall YTD General Fund Revenues are at 62.1% and General Fund Expenditures are 72.5%.   Overall the City’s current year financial health continues to be strong, and the City is in good position for meeting current year financial needs.

     

  2. 2018-2019 – Year to Date (Estimated through April) Water Commission Budget – Overall YTD Norris Water Commission Revenues are at 81.2% and Norris Water Commission Expenses are at 71.8%.   NWC’s current financial health continues to be strong.

     

  3. Grant Updates

     

  1.  
    1. New Sidewalk Grant – The Notice to Proceed for the Right-of-Way Phase of the project

      has been received.  Currently working on the required documents pertaining to the ROW.  As of 5-10-19, Title Deed changes have been confirmed by TDOT and the Title Co.

      Awaiting approval signatures.  TDOT sent a reminder checklist of items to be completed by 7-1-19.   Estimates for project total cost were completed in 2012., There

      Is a potential for a project risk of 30% additional Estimate at Completion (EAC).  The

      Schedule is tight.

    2. Safe Routes to Schools Grant – ROW documentation has been completed.  McGill and Associates are working to obtain approval of the plans and bid books and also utility and permit certifications.   There have been no changes since the last report.

 

             4)    2019-2020 Budget workshops have been completed.   The 1st reading of the Budget

                     Ordinance 613 is on schedule for 5-13-19.  This will be followed by a public hearing to be

                     scheduled on 5-30-2019. 

 

5)    Brush Dump – The brush dump will be closed indefinitely for public use.   The area is full

        and cannot accept any additional material.  Public Works Director Hevel has consolidated material to allow continued use by the city brush pick up program.  The policy for future

         public use is being evaluated.

 

6)    Advertisement, interview, and selection activities for Watershed Trail Maintenance and

        Summer Recreation staff has been completed.  Interviews have been performed, offers

        were made and accepted.

 

7)    Police Chief Position – The fire chief position has been filled by Sam Ogburn effective

        May 13, 2019.

 

8)    Police Officer position #6 has been advertised and will be filled in the near future.   This

        position is accounted for in the budget FY 19 and FY 20 and will enable the police officers

        to take needed vacation.

 

9)    Ray Tackett Enterprise (RTE) has donated materials and labor to fit the back of the rescue

        truck with a generator and flooring to carry fire hose.   This project will increase fire

        fighting capabilities to several homes with long narrow driveways.   Continued thanks to

        Ray and other supporters of the Norris Volunteer Fire Department.

 

10)   I would like to commend all the city staff for making my first month a pleasant and productive experience.   I continue to get outstanding support as I learn to be more

         efficient in the city manager role.

 

11)   See attached City Manager Report. 

 

      

12.   Accounts Payable, Minutes, and Reports - Mayor Mitchell asked Council for questions or   comments concerning accounts payable, minutes, and/or reports.   No questions or comments were made.

 

13.   Motion was made by Council Member Grieve to adjourn.  Motion was seconded by Council Member Hill.   Motion carried by voice vote at 9:15 p.m.

 

 

          ___________________________________               __________________________________

          Scott Hackler, City Manager                                            Janet Parks, City Recorder