Norris City Council Minutes

Monday, January 14, 2019

 BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON MONDAY, JANUARY 14TH, 2019, AT 7:00 P.M. WITH THE FOLLOWING COUNCIL MEMBERS PRESENT: JESSICA OGBURN, BILL GRIEVE, LARRY BEEMAN, CHRIS MITCHELL AND LORETTA PAINTER.

 The meeting was called to order by Mayor Mitchell.

 HEAR THE PUBLIC

 Mark Morgan- Norris Dam State Park wanted Council to know he was in support of the Norris Little Theatre, and hoped the issue would be resolved in the meeting.

 

Jennifer Burnette- ASAP, gave an update of training opportunities concerning tobacco awareness during after school programs. Also, she reported opportunities for adults to learn awareness on vaping. Ms. Burnette stated there is a drop box at the Norris Police Department for all prescription drugs. Also, ASAP is looking for Middle School Ambassadors/sponsors.

 

Chuck Nicholson- 27 Dairypond Road, stated that this year would be the 40th Anniversary of the City of Norris being a Tree City. Annual Arbor Day celebration will be held at the Norris Elementary School March 1st, and the State Forrester will be in attendance.

 

Leanne Eldred- 141 Hilltop Lane, spoke concerning the coyotes in town. She stated her neighbor had a pack of coyotes in her back yard and she wanted to ask about any procedures the City had in place. Interim Police Chief Sam Ogburn stated that TWRA is aware of the coyote sightings; they have been spotted on Hilltop, W. Norris, and near the Norris Elementary School. Ogburn asked residents to report any more sighting to the Norris Police Department and they would contact TWRA.

 

APPROVAL OF MINUTES

 

The minutes of the December 10, 2018 Council Meeting were presented for approval. Motion was made by Vice Mayor Beeman to approve the minutes with correcting Bill Grieve as Council Representative on the Tree Commission. Motion was seconded by Council Member Grieve. Motion carried by voice vote.

 

Proclamation – Mayor Mitchell presented a Proclamation to Jack Black for faithfully serving the citizens of the City of Norris with compassion and concern for the last 10 years on City Council.

 

Mayor Mitchell gave appreciation to Public Works Director Kerry Hevel for his hard work on the used oil grant. Hevel stated that the oil furnace would be used in the gym and he hoped it would reduce the future heating costs.

Vice Mayor Beeman recognized Michael Robinson and Robert Ulino with Norris Lions Club for the effort in remodeling the Norris Animal Shelter. Mr. Robinson and Mr. Ulino were presented Certificates of Appreciation.

 

Tim Royster and Melinda Moyer with HG & A Associates handed out Audit letters and stated there are 3 things they look for when doing the audit- Expenditures - working within the budget, debt, and working with policies and procedures. Mr. Royster stated this will be the 14th year in a row that the City of Norris have received the GFOA award. Royster stated that the City overall was in good standing along with the Norris Water Commission. However, Royster stated that there were a few findings in this audit such as, purchase order policies, former Police Chief having a 2nd job, travel reports not completed, and transactions done without a business license.  

 

Old Business

 

1.     Boards and Commissions Vacancies –none.

 

2.     East Norris Road Sidewalk Grant – The City received a request from Cannon and Cannon for an additional $5,000.00 to cover cost of over run on engineering. Interim City Manager Janet Parks stated that the City did find out that there is an issue with bat migration and there is a 6-month window when tree clearing cannot occur. Spencer Boardman,112 Reservoir Road, asked why we cannot get rid of the trees now. Mayor Mitchell stated it was all part of the grant and it would need to wait. Council Member Painter made a motion to approve the additional    $ 5,000.00 to Cannon and Cannon.  Motion was seconded by Council Member Grieve. Motion carried by voice vote.

 

New Business

 

3.      Budget Amendments- The following 2018-2019 budget amendments were presented for approval:

Increase

Description

Amount

General Fund  - 110

 

 

110-41000-253

Accounting and Auditing

        1,350.00

110-41900-242

McNeeley Bldg. - Water

           900.00

110-41900-290

McNeeley Blvd. - Other Contractual Services

           700.00

110-42000-310

Police Dept. Office Supplies

        1,000.00

110-45160-329

Oper. Supplies – Norris Animal Shelter

        4,000.00

 

 

 

 

    Total

        7,950.00

 

 

 

 

 

 

 

Decrease Code:

Description

Amount

General Fund - 110

 

 

110-41000-142

Gen. Gov. – Hosp. & Health Ins.

     1,350.00

110-43000-142

Public Works – Hosp. & Health Ins.

     1,600.00

110-42000-142

Police Dept. – Hosp. & Health Ins.

     1,000.00

110-27000

Fund Balance – Norris Animal Shelter

     4,000.00

 

 

 

 

    Total

     7,950.00

 

 

 

 

 

 

 

 

 

Increase

Description

Amount

Water Fund - 413

 

 

413-52113-110

Purification – Personnel

     15,000.00

413-52113-142

Purification - Hosp. and Health

       3,000.00

413-52114-112

Tran. & Dist. – Over-Time Personnel

       2,000.00

413-52213-245

Sewer Treatment – Telephone

       2,500.00

413-52213-260

Sewer Treatment - Repair & Maint.

       3,000.00

413-52317-253

Admins. - Accounting and Auditing Service

          200.00

 

 

 

 

Total

    25,700.00

 

 

 

 

 

 

 

 

Decrease Code:

Description

Amount

Water Fund - 413

 

 

413-52211-110

Sewer Collection – Personnel

    15,000.00

413-52211-112

Sewer Collections – Overtime Personnel

      2,000.00

413-52211-114

Sewer Collections – Part-Time Personnel

      3,000.00

413-52211-142

Sewer Collection – Hosp. and Health

      3,000.00

413-52213-142

Sewer Treatment – Hosp. and Health

      2,500.00

413-52317-142

Admins. – Hospital and Health Ins.                                                           

         200.00

 

 

 

 

Total

   25,700.00

 

 

 

 

 

 

 

Motion was made by Vice Mayor Beeman to approve the above City and Water budget amendment transfers. Motion was seconded by Council Member Painter. Motion carried by voice vote.

 

4.      TDOT Surplus Property Application- Mayor Mitchell reported another discovery from the

          previous City Manager that needed to be addressed concerning property next to Sycamore

          Place.  An application was sent to the State in August 2018 requesting the property to be

          deemed surplus; and the State contacted the City to say they are ready to proceed to the next

          phase. If the City wishes to proceed the estimated fair market value cost would be around

          $111,000.00 paid directly to TDOT.  Brianne Kibler-42 Hickory Trail asked if there was a reason

          the manager submitted the application.   After further discussion, Vice Mayor Beeman made a

          motion to withdraw the application authorizing Mayor Mitchell to submit an email withdrawing

          the application as the City does not want to move forward with the purchase.  Motion was

          seconded by Council Member Painter.  Motion carried by voice vote. 

 

5.      City Manager Search- Mayor Mitchell stated that Interim City Manager Parks had two different descriptions for the job review for City Manager. Mayor Mitchell noted one of the job descriptions was prepared by Vice Mayor Beeman.  Council Member Grieve made a motion to approve with the job description prepared by Larry Beeman.  Motion was seconded by Council Member Painter. Motion carried by voice vote.

 

The City Manager Search Schedule will be as follows:   January 18-ad posted, February 8-deadline for applications, February 15- packet will be sent to Council with all applicant’s information, February 25-special called meeting to determine who will be interviewed, March 4 and March 5-interviews, March 6- 2nd interviews, and March 7-Vote on candidate for position. Vice Mayor Beeman stated that he didn’t feel comfortable with the other candidates being in the room while interviews were going on. Karen Robinson-205 West Norris Road asked what is the best way to advertise the publication.  Interim City Manager Parks stated they would use MTAS, TML and different newspapers. Council Member Painter stated she was only in favor of using MTAS to publicize the job ad. Council Member Ogburn asked if the Council Members could come up with their own questions, Mayor Mitchell stated it had to be standard interview questions and each Council Member would have around five Minutes with each candidate allowing each interview to be 30-45 minutes long. May Boardman-112 Reservoir stated that she felt that the City should contact other Cities and see what they do and are their interviews open? Mayor Mitchell stated it was standard for Cities to have open interviews. Maggie Sheehy-127 Crescent Road stated that she felt the City Council Members should talk with Joe Deatherage and the City Office Staff while looking for the right person for the job. Jennifer Beeman-56 Dogwood Road asked what order do the Council do the interviews. Interim City Manager Parks stated that they usually go by alphabetical order. Council Member Painter made a motion to approve the City Manager schedule.  Motion was seconded by Council Member Ogburn. Motion carried by voice vote.

 

 

4.      Norris Dog Park- Mayor Mitchell stated there was a grant available through Pet-Safe for $25,000.00. If granted some of the money can be reserved for the maintenance and upkeep of the park. Petition will be available for residents to sign that are in favor. The dog park, if granted, will be between the tennis courts next to the Community Building and Eric Harold Park.  Council Member Painter stated that it would be in a great location. Vice Mayor Beeman stated he was very much in favor. If animals get into any fights what are the procedures. Interim Police Chief Sam Ogburn stated that if this happens with the County they have both animals tested to be sure they are up to date on vaccines. Lester Murphy-100 Dale Road stated he felt like dog trainers should have the right to use the dog park. Spencer Boardman-112 Reservoir Road asked if some of the money could be used to fix the bathrooms at the tennis courts. Mayor Mitchell stated that residents could use the bathrooms at the Community Building if it was during office hours. Council Member Painter made a motion to proceed with applying for the grant, motion seconded by Council Member Grieve. Motion carried by voice vote.

 

5.      Norris Little Theatre- Loy Johnson with Norris Little Theatre stated that all members were in shock that the stage had to come down in order to do the pickleball. After much discussion the Council gave the Norris Little Theatre until January 31st to get the stage down with the help of Norris Lions Club. Mayor Mitchell stated that he was very much in favor of the Norris Little Theatre and does not want to see it disband.

 

6.      City Manager Report- Interim City Manager Parks stated the State came and inspected the Used Oil Grant today and it passed inspection.

 

7.      Bills Payable- Mayor Mitchell asked Council for questions or comments concerning accounts payable, minutes, and/or reports. No questions or comments were made.

 

8.      Minutes and Reports- Interim Police Chief Sam Ogburn stated that everything is going as planned and overtime is down for the Police Department. Fire Chief Scott Hackler stated call volume is down and they are still consistent on missed calls.

 

Motion was made by Council Member Grieve to adjourn, with a second from Vice Mayor Beeman. Motion carried by voice vote. Meeting adjourned at 10:22 p.m.

 

 

____________________________________                        _____________________________

Heather Phillips, Administrative Asst.                                     Janet Parks, Interim City Manager

 

To:          Norris City Council

From:     Janet Parks

Date:      2/19/2019

   Re:        City Manager’s Report


1.  City Budget as of December 31, 2018 – General Fund Revenues are at 49% and Expenditures are

     at 35%.   The City’s current financial health continues to be strong and the City is in a good position 

     to meet current year financial needs.  

 

2.  Water Budget as of December 31, 2018 – Water Fund Revenues are at 49% and Expenses are at 47%.

     NWC’s current financial health continues to be strong.

    

3.  Grant Updates

 

     a.  East Norris Sidewalk Grant – The Notice to Proceed for the Right-of-Way Phase of the project has   

          been received.   Currently working on the required documents pertaining to the ROW.

 

     b.  Safe Routes to Schools Grant – ROW documentation has been completed.   McGill and Associates

          are working to obtain approval of the plans and bid books and also utility and permit certifications. 

 

     c.  RTP Grant – Kerry Hevel, Public Works Director, has attended the first of three mandatory sessions

          on grant administration put on by TDEC.  Grant contract should be received in the next 3 months.

 

     d.  Used Oil Grant – Trailer, tanks, canopy, and used oil furnace have been installed.  State inspection

          is scheduled for January 14, 2019.