Norris City Council Minutes
Monday, December 10, 2018 

BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON MONDAY, DECEMBER 10TH, 2018, AT 7:00 P.M. WITH THE FOLLOWING COUNCIL MEMBERS PRESENT: JESSICA OGBURN, BILL GRIEVE, LARRY BEEMAN, CHRIS MITCHELL AND LORETTA PAINTER. 

The meeting was called to order by Mayor Mitchell. 

HEAR THE PUBLIC 

Kathy Murphy-100 Dale Road, expressed concern regarding the watershed and the emergency preparedness after seeing the devastation of the wildfires in Gatlinburg. It was asked what measures would be taken to communicate with the citizens on what would have to be done on evacuation plans. Mayor Mitchell asked Fire Chief Hackler if he had anything to say and Hackler stated that he had been in a meeting with the County and the county had Bruce Miller come speak about how the county notifies their citizens. Hackler stated that most ways are 911, text messaging, and code red notifications through emergency management. Mayor Mitchell stated that he would like the Police and Fire Departments to work together and talk about this situation. 

Jennifer Burnette- ASAP, reported ASAP was changing their looks and reaching out to the Community. Burnette thanked the City for all they do. 

Ed McEleney-123 Reservoir Road, stated that several months back that he requested a sign be placed on Reservoir Hill Road stating hidden driveway. Mr. McEleney stated that he had spoken with Ms. Parks and she stated that the sign was ordered but as of December 10th the sign had not been installed. Mayor Mitchell asked interim City Manager Parks to check into this.

1.      Swearing in of New Council – Interim City Manager Parks reported the city election had been certified by the Anderson County Election Commission. Jessica Ogburn, Bill Grieve, Larry Beeman, Chris Mitchell, and Loretta Painter were sworn in by City Recorder Janet Parks.

 

2.      Election of Mayor - A motion was made by Council Member Painter to nominate Chris Mitchell as Mayor, she thanked him for all of his hard work and all he has done for the City of Norris. Motion was seconded by Council Member Grieve. Motion carried by voice vote.

 

3.      Election of Vice Mayor - A motion was made by Council Member Painter to nominate Larry Beeman as Vice Mayor. Motion was seconded by Council Member Grieve. Motion carried by voice vote.

 

APPROVAL OF MINUTES

 

The minutes of the November 19th, 2018 Council Meeting were presented for approval. Motion was made by Council Member Grieve to approve the minutes without any corrections. Motion was seconded by Council Member Beeman. Motion carried by voice vote.

 

Old Business 

1.     Council Appointment to Boards and Commissions - Mayor Mitchell asked if there needed to be any changes in the Council Board and Commission members. Mayor Mitchell stated that Jeff Merritt submitted his resignation from Planning Commission at the end of his term in December 2018. Council Members Painter and Beeman are on the board. Council Member Painter will serve as Council representative on the board and there will be 2 vacancies to be posted.

 

There were no vacancies on the Board of Zoning and Appeals.

 

Council Member Grieve will continue to stay as the Council representative for the Watershed Board. Mayor Mitchell made a motion to appoint Margueritte Wilson to serve on the Watershed Board as a representative from the Water Department. Motion was seconded by Council Member Painter, motion carried by voice vote.

 

Jessica Ogburn resigned her position on Recreation Commission.   Mayor Mitchell made a motion to appoint Jessica Ogburn to the Conservation and Recycle Committee as the Council Representative. Motion seconded by Loretta Painter. Motion carried by voice vote.

 

Vice Mayor Larry Beeman will serve as the Council Representative to the Community Development Board. Mayor Mitchell made a motion to reappoint Jack Mitchell to the board, motion seconded by Vice Mayor Beeman. Motion carried by voice vote.

 

Council Member Bill Grieve will stay on as the Council Representative for the Tree Commission.  Mayor Mitchell made a motion to reappoint Harry Shatz to the board, motion seconded by Council Member Painter.  Motion carried by voice vote.

 

Council Member Ogburn will serve as the Council Representative for the Animal Commission and Vice Mayor Larry Beeman will step down. Motion made by Mayor Mitchell to reappoint Rich Stoner to the board, motion seconded by Vice Mayor Beeman. Motion carried by voice vote.

 

 

2.     MTAS Codification-    Mayor Mitchell reported the codification and been reviewed by City Council and Norris Water Commission.  A motion was made by Council Member Grieve to submit the updated codification to MTAS for completion, motion seconded by Vice Mayor Beeman.  Motion carried by voice vote.  The final draft of the code will be completed by MTAS within a few months.

 

3.     City Monitoring System- Interim City Manager Parks stated that the City monitoring system was taken down during remodeling last year and was never put back up. Parks stated that it was her recommendation to put the monitoring system back up to only monitor City facilities and she also recommended CSI do upgrades to the monitoring system.  The cost for the updates would be $ 3,532.00 and the funds are available in the Police budget.  Council Member Painter asked if this was an item that typically came out of the Police fund and Interim City Manager stated that was correct.  Interim Police Chief Sam Ogburn also recommended the monitoring system be put back up. Jack Black suggested looking into motion detectors and Ogburn stated that he would. Interim Police Chief Ogburn stated that it is for the safety of both employees and residents. Harry Shatz asked if there was a law stating a notice to the public (Ex: radar in use) there is a camera. Chief Ogburn stated that there is not a law with this being      a Police and Government facility, but if it was a park it would need to be posted.

 

New Business

 

4.     Budget Amendments- none to report

 

5.                                                                                      City Manager Search- Mayor Mitchell asked Interim City Manager Parks to review what she had given the Council pertaining to the City Manager Search. Parks stated that she had given the Council job duties, codes and charter along with information how MTAS could help with the process and search. Council Member Painter stated that MTAS will do as little or as much that the City needs them to do. Painter feels that it is necessary for MTAS to publish the notice on their website, and that it will be helpful to get the word out that the City was looking for a City Manager. Vice Mayor Beeman stated he was not interested in using MTAS to do the interviews. Beeman prefers a conversational type of interviews and Council knows what they need. He stated the City needs someone who is engaged in the community. Mayor Mitchell stated that MTAS was scripted on all questions but the questions were not conversational. Council Member Painter stated that she doesn’t feel that MTAS should take the applications for the City and score them. Mayor Mitchell stated that applicants can be interviewed one on one or it can be during a public interview. Interim Police Chief Ogburn stated that he felt that the department heads should be involved with the interview process as they ultimately work one on one with them on certain things, and they need to have a healthy relationship between them. Council Member Ogburn stated she felt that a degree was not a requirement but Council should emphasize on how much experience they felt was needed. Mayor Mitchell stated that there were multiple rolls and that the core of the City is the City Manager.  After discussion it was decided to send all recommended changes to the qualifications to Interim City Manager Parks by January 1, 2019 in order to update the job description for the January meeting.

6.     CITY MANAGER REPORT

 

Interim City Manager Parks reported on the following:

 

1)     2018-2019 Year to Date (Estimated through Nov.) City Budget - Overall YTD General Fund Revenues are at 46% and General Fund Expenditures are 28%.  Overall the City's current year financial health continues to be strong.

 

2)     2018-2019 - Year to Date (Estimated through Nov..) Water Commission Budget - Overall YTD Norris Water Commission Revenues are at 40% and Norris Water Commission Expenses are at 38%. 

3)     Grant Updates 

a)      New Sidewalk Grant – Received notice to do right away phase and will receive bid packages as soon as things get processed.

 

b)      Safe Routes to Schools Grant –Waiting for a legal letter from the City attorney.

 

c)      RTP Grant- Waiting for the grant to be signed by the State

 

d)      Used Oil Grant- Everything on target to be completed by December 31, 2018 and the City is just waiting on the furnace to be installed.

 

e)      Staffing Update- Police Chief Kain has resigned his position with the department and Interim City Manager Janet Parks named Sam Ogburn as Interim Police Chief. A person has been hired for Public Works, they are back to being fully staffed.

 

Council Member Painter asked about a follow up with the room rental rates. Interim City Manager Parks stated that she had not gotten any information back from MTAS and she would follow up on this for the January meeting.

 

Mayor Mitchell recognized Interim City Manager Parks for all of her hard work and everything she has accomplished in her time as being the Interim City Manager. 

 

4)    See attached City Manager Report 

7.       Accounts Payable, Minutes, and Reports - Mayor Mitchell asked Council for questions or comments concerning accounts payable, minutes, and/or reports. No questions or comments were made.

 

8.        Motion was made by Council Member Grieve to adjourn. Motion was seconded by Vice Mayor Beeman. Motion carried by voice vote at 8:40 p.m.

 

  

____________________________________                        _____________________________

Heather Phillips, Administrative Asst.                                     Janet Parks, Interim City Manager

 

  

 

To:          Norris City Council

From:     Janet Parks

Date:      2/19/2019

   Re:      City Manager’s Report


1.  City Budget as of November 30, 2018 – General Fund Revenues are at 46% and Expenditures are

     at 28%.   The City’s current financial health continues to be strong and the City is in a good position 

     to meet current year financial needs.  

 

2.  Water Budget as of November 30, 2018 – Water Fund Revenues are at 40% and Expenses are at 38%.

    

3.  Grant Updates

 

     a.  East Norris Sidewalk Grant – The Notice to Proceed for the Right-of-Way Phase of the project has   

          been received.   Currently working on the required documents pertaining to the ROW.

 

     b.  Safe Routes to Schools Grant – McGill and Associates are working to obtain approval of the plans 

          and bid books and also utility and permit certifications. 

 

     c.  RTP Grant – Kerry Hevel, Public Works Director, has attended the first of three mandatory sessions

          on grant administration put on by TDEC.  Grant contract should be received in the next 3 months.

 

     d.  Used Oil Grant – Trailer, tanks, canopy, and been received.  Used oil furnace should be installment

          by and project should be ready for final inspection before 12/31/2018 deadline.

 

4.  Staffing Update – Police Chief Kain submitted his resignation on 11/30/2018.  Sam Ogburn has  

     accepted the position of Interim Police Chief until such time as the position is filled.   We have

     posted for a Police Officer position and hope to have this filled as soon as possible.