Norris City Council Minutes
December 10, 2018
BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON MONDAY, DECEMBER
10TH, 2018, AT 7:00 P.M. WITH THE FOLLOWING COUNCIL MEMBERS PRESENT: JESSICA OGBURN, BILL GRIEVE, LARRY BEEMAN, CHRIS MITCHELL
AND LORETTA PAINTER.
The meeting was called to order by Mayor Mitchell.
HEAR THE PUBLIC
Dale Road, expressed concern regarding the watershed and the emergency preparedness after seeing the devastation of the wildfires
in Gatlinburg. It was asked what measures would be taken to communicate with the citizens on what would have to be done on
evacuation plans. Mayor Mitchell asked Fire Chief Hackler if he had anything to say and Hackler stated that he had been in
a meeting with the County and the county had Bruce Miller come speak about how the county notifies their citizens. Hackler
stated that most ways are 911, text messaging, and code red notifications through emergency management. Mayor Mitchell stated
that he would like the Police and Fire Departments to work together and talk about this situation.
ASAP, reported ASAP was changing their looks and reaching out to the Community. Burnette thanked the City for all they do.
McEleney-123 Reservoir Road, stated that several months back that he requested a sign be placed on Reservoir Hill Road stating
hidden driveway. Mr. McEleney stated that he had spoken with Ms. Parks and she stated that the sign was ordered but as of
December 10th the sign had not been installed. Mayor Mitchell asked interim City Manager Parks to check into this.
Swearing in of New Council – Interim City Manager Parks reported the city election
had been certified by the Anderson County Election Commission. Jessica Ogburn, Bill Grieve, Larry Beeman, Chris Mitchell, and Loretta Painter were sworn in by
City Recorder Janet Parks.
Election of Mayor - A motion was made by Council Member Painter to nominate
Chris Mitchell as Mayor, she thanked him for all of his hard work and all he has done for the City of Norris. Motion was seconded
by Council Member Grieve. Motion carried by voice vote.
Election of Vice Mayor - A motion was made by Council Member Painter to
nominate Larry Beeman as Vice Mayor. Motion was seconded by Council Member Grieve. Motion
carried by voice vote.
APPROVAL OF MINUTES
minutes of the November 19th, 2018 Council Meeting were presented for approval. Motion was made by Council Member
Grieve to approve the minutes without any corrections. Motion was seconded by Council Member Beeman. Motion carried by voice vote.
1. Council Appointment to Boards and Commissions - Mayor Mitchell
asked if there needed to be any changes in the Council Board and Commission members. Mayor Mitchell stated that Jeff Merritt
submitted his resignation from Planning Commission at the end of his term in December 2018. Council Members Painter and Beeman
are on the board. Council Member Painter will serve as Council representative on the board and there will be 2 vacancies to
There were no vacancies on the Board
of Zoning and Appeals.
Council Member Grieve will
continue to stay as the Council representative for the Watershed Board. Mayor Mitchell made a motion to appoint Margueritte
Wilson to serve on the Watershed Board as a representative from the Water Department. Motion was seconded by Council Member
Painter, motion carried by voice vote.
Ogburn resigned her position on Recreation Commission. Mayor Mitchell made a motion to appoint Jessica Ogburn
to the Conservation and Recycle Committee as the Council Representative. Motion seconded by Loretta Painter. Motion carried
by voice vote.
Mayor Larry Beeman will serve as the Council Representative to the Community Development Board. Mayor Mitchell made a motion
to reappoint Jack Mitchell to the board, motion seconded by Vice Mayor Beeman. Motion carried by voice vote.
Council Member Bill Grieve will stay
on as the Council Representative for the Tree Commission. Mayor Mitchell made a motion to reappoint Harry Shatz to the
board, motion seconded by Council Member Painter. Motion carried by voice vote.
Council Member Ogburn will
serve as the Council Representative for the Animal Commission and Vice Mayor Larry Beeman will step down. Motion made by Mayor
Mitchell to reappoint Rich Stoner to the board, motion seconded by Vice Mayor Beeman. Motion carried by voice vote.
Codification- Mayor Mitchell reported the codification and been reviewed by City Council and Norris
Water Commission. A motion was made by Council Member Grieve to submit the updated codification to MTAS for completion,
motion seconded by Vice Mayor Beeman. Motion carried by voice vote. The final draft of the code will be completed
by MTAS within a few months.
3. City Monitoring
System- Interim City Manager Parks stated that the City monitoring system was taken down during remodeling last year and
was never put back up. Parks stated that it was her recommendation to put the monitoring system back up to only monitor City
facilities and she also recommended CSI do upgrades to the monitoring system. The cost for the updates would be $ 3,532.00
and the funds are available in the Police budget. Council Member Painter asked if this was an item that typically came
out of the Police fund and Interim City Manager stated that was correct. Interim Police Chief Sam Ogburn also recommended
the monitoring system be put back up. Jack Black suggested looking into motion detectors and Ogburn stated that he would.
Interim Police Chief Ogburn stated that it is for the safety of both employees and residents. Harry Shatz asked if there was
a law stating a notice to the public (Ex: radar in use) there is a camera. Chief Ogburn stated that there is not a law with
this being a Police and Government facility, but if it was a park it would need to be posted.
4. Budget Amendments- none to report
City Manager Search- Mayor Mitchell asked Interim City Manager Parks to review what she had given
the Council pertaining to the City Manager Search. Parks stated that she had given the Council job duties, codes and charter
along with information how MTAS could help with the process and search. Council Member Painter stated that MTAS will do as
little or as much that the City needs them to do. Painter feels that it is necessary for MTAS to publish the notice on their
website, and that it will be helpful to get the word out that the City was looking for a City Manager. Vice Mayor Beeman stated
he was not interested in using MTAS to do the interviews. Beeman prefers a conversational type of interviews and Council knows
what they need. He stated the City needs someone who is engaged in the community. Mayor Mitchell stated that MTAS was scripted
on all questions but the questions were not conversational. Council Member Painter stated that she doesn’t feel that
MTAS should take the applications for the City and score them. Mayor Mitchell stated that applicants can be interviewed one
on one or it can be during a public interview. Interim Police Chief Ogburn stated that he felt that the department heads should
be involved with the interview process as they ultimately work one on one with them on certain things, and they need to have
a healthy relationship between them. Council Member Ogburn stated she felt that a degree was not a requirement but Council
should emphasize on how much experience they felt was needed. Mayor Mitchell stated that there were multiple rolls and that
the core of the City is the City Manager. After discussion it was decided to send all recommended changes to the qualifications
to Interim City Manager Parks by January 1, 2019 in order to update the job description for the January meeting.
6. CITY MANAGER REPORT
Interim City Manager Parks
reported on the following:
1) 2018-2019 Year to Date (Estimated through Nov.) City Budget
- Overall YTD General Fund Revenues are at 46% and General Fund Expenditures are 28%. Overall the City's current year
financial health continues to be strong.
2) 2018-2019 - Year to Date (Estimated
through Nov..) Water Commission Budget - Overall YTD Norris Water Commission Revenues are at 40%
and Norris Water Commission Expenses are at
a) New Sidewalk Grant – Received notice to do
right away phase and will receive bid packages as soon as things get processed.
Safe Routes to Schools Grant –Waiting for a legal letter from the City attorney.
c) RTP Grant- Waiting for the grant to be signed by
d) Used Oil Grant- Everything on target to be completed
by December 31, 2018 and the City is just waiting on the furnace to be installed.
Staffing Update- Police Chief Kain has resigned his position with the department and Interim City
Manager Janet Parks named Sam Ogburn as Interim Police Chief. A person has been hired for Public Works, they are back to being
Council Member Painter asked about a
follow up with the room rental rates. Interim City Manager Parks stated that she had not gotten any information back from
MTAS and she would follow up on this for the January meeting.
Mitchell recognized Interim City Manager Parks for all of her hard work and everything she has accomplished in her time as
being the Interim City Manager.
Heather Phillips, Administrative Asst.
Janet Parks, Interim City Manager
Budget as of November 30, 2018 – General Fund Revenues are at 46% and Expenditures are
at 28%. The City’s current financial health continues
to be strong and the City is in a good position
2. Water Budget as of November 30, 2018 – Water Fund Revenues are at 40% and Expenses
are at 38%.
a. East Norris Sidewalk Grant – The Notice to Proceed for
the Right-of-Way Phase of the project has
been received. Currently working on the required documents pertaining to the ROW.
Safe Routes to Schools Grant – McGill and Associates are working to obtain approval of the plans
and bid books and also utility and permit
c. RTP Grant – Kerry Hevel, Public Works Director, has attended the first of three mandatory
grant administration put on by TDEC. Grant contract should be received in the next 3 months.
Used Oil Grant – Trailer, tanks, canopy, and been received. Used oil furnace should be installment
by and project should be ready for final
inspection before 12/31/2018 deadline.
4. Staffing Update – Police Chief Kain submitted his resignation on 11/30/2018.
Sam Ogburn has
accepted the position
of Interim Police Chief until such time as the position is filled. We have
posted for a Police Officer position and hope to have this filled as soon as possible.