Norris City Council Minutes

Monday, November 19, 2018

 

BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON MONDAY, NOVEMBER 19TH, 2018, AT 7:00 P.M. WITH THE FOLLOWING COUNCIL MEMBERS PRESENT:  LARRY BEEMAN, BILL GRIEVE,   

        CHRIS MITCHELL AND LORETTA PAINTER.   

NOT PRESENT:  JACK BLACK.

 

The meeting was called to order by Mayor Mitchell.

HEAR THE PUBLIC

Spencer Boardman, 112 Reservoir Road, thanked City Council for the road striping on Reservoir Road.  Mr. Boardman stated the striping does help people stay in the lanes.

APPROVAL OF MINUTES

1.      The minutes of the October 8, 2018 City Council Meeting and the minutes of the November 1, 2018 City Council Special Called Meeting were presented for approval.  Motion was made by Council Member Beeman to approve the minutes.  Motion was seconded by Vice Mayor Painter.  Motion carried by voice vote.

 

OLD BUSINESS

 

2.      Board and Commission Vacancies – Mayor Mitchell made a motion to appoint Jim Peacock to the Community Development Board.  Motion was seconded by Council Member Grieve.  Motion carried by voice vote.

 

Mayor Mitchell made a motion to appoint Larry Beeman to the Community Development Board and the ACEDA Board.  Motion was seconded by Vice Mayor Painter. Motion carried by voice vote.

 

       Mayor Mitchell reported Judge Eric Rauch had notified him he was retiring as City Judge as of 

       1/1/19; and Judge Hodge is willing to continue monthly court duty until another judge is   

       appointed.  Mayor Mitchell made a motion to reappoint Judge Brad Hodge as City Judge.  Motion    

       was seconded by Council Member Grieve.  Motion carried by voice vote.

 

3.       Pine Road Truck Traffic Committee Update – Council Member Larry Beeman did a presentation of the Pine Road truck traffic study prepared by the committee.  The committee has been analyzing the possibility of finding a location for the development of an alternate route that would allow industrial traffic to avoid the residential neighborhoods along Pine Road and East Norris Road.   The preferred route would be from Cedar Place.  Daniel Padgett, owner of Perfect Polish, has agreed to donate land needed for the new route.   Council Member Beeman asks for Council approval to prepare and submit a grant request to the State for a grant to provide 100% of the construction cost.   Motion was made by Mayor Mitchell to give approval to Council Member Beeman to precede with the grant request.  Motion was seconded by Vice Mayor Painter.   Motion carried by voice vote.  A letter of support will be prepared and signed by Mayor Mitchell.

 

NEW BUSINESS

 

4.      Proclamation – Mayor Mitchell read a Proclamation honoring Council Member Jack Black.  He was first elected to City Council on November 4, 2008 and has faithfully served the citizens of the City of Norris with compassion and concern for 10 years.   The City of Norris on behalf of the all its residents hereby thank Jack Black for all his years of service.  

 

4.   Budget Amendment – The following 2018-2019 budget amendments were presented for approval:

 

Increase

Description

Amount

General Fund  - 110

 

 

110-42000-112

Overtime

     5,000.00

110-47100-329

Norris Little Theatre

     4,000.00

 

 

Decrease Code:

Description

Amount

General Fund - 110

 

 

110-42000-110

Police Personnel

     5,000.00

110-27000

Fund Balance – Norris Little Theatre

     4,000.00

 

Motion was made by Vice Mayor Painter to approve the above City budget amendment transfers.

Motion was seconded by Council Member Grieve.  Motion carried by voice vote.  

 

Increase

Description

Amount

Water - 413

 

 

413-52114-332

Motor Vehicle Parts

     4,000.00

413-52113-260

Repair and Maintenance Service

     5,000.00

413-52213-320

Operating Supplies

     5,900.00

413-52317-510

Liability Ins.

        400.00

 

Total

   15,300.00

Decrease Code:

Description

Amount

Water - 413

 

 

413 - 52114-142

Hospital and Health Ins.

     2,700.00

413- 52211-142

Hospital and Health Ins.

     2,600.00

413 – 52317-146

Workers Comp.

   10,000.00

 

Total

   15,300.00

 

Motion was made by Council Member Grieve to approve the above Water budget amendment transfers.  Motion was seconded by Vice Mayor Painter.  Motion carried by voice vote. 

 

5.       Resolution 6 -2018 – A Resolution Authorizing City of Norris to Submit a 2019 Community 

        Development Block Application was presented for approval.  The application would be for a grant   

        up to $525,000.  Motion was made by Council Member Grieve to approve Resolution 6-2018. 

        Motion was seconded by Council Member Beeman.  Motion carried by voice vote.

 

6.      MTAS Codification – Will be reviewed at the December meeting.

 

7.      City Manager Search  Mayor Mitchell reported City Manager Marshall had resigned effective November 13th, 2018 and Council needs to decide how to best proceed with the search for a new City Manager.   After Council discussion, it was decided to delay the decision pertaining to the search process until the December 9, 2018 meeting.  Mayor Mitchell did not want to rush the process and expressed confidence that City Recorder Janet Parks was capable of administering the City’s daily operations until the position was filled.

                                    

8.      CITY MANAGER REPORT

 

Interim City Manager Janet Parks reported on the following:

 

1)     2018-2019 Year to Date (Estimated through Oct.) City Budget – Overall YTD General Fund Revenues are at 43.2% and General Fund Expenditures are 22.47%.   Overall the City’s current year financial health continues to be strong, and the City is in good position for meeting current year capital needs such as equipment and road paving.  However, long term projections indicate that additional revenues and/or change in city services may be necessary in the next 1-3 years.

 

2)     2018-2019 – Year to Date (Estimated through 0ct.) Water Commission Budget – Overall YTD Norris Water Commission Revenues are at 32.5% and Norris Water Commission Expenses are at 29.11%.

 

3)     Grant Updates

 

a)      New Sidewalk Grant – Cannon and Cannon is working with ATT to get a final certification and then we can move forward with final approvals.  The City is still on schedule to meet the start of construction.

b)      Safe Routes to Schools Grant – Mitch Loomis, ETDD, is working to obtain status on the  

 goals and deadlines.    Emails have been sent to the state.                  

    c)    RTP Grant – We attended the first of three-mandatory session on grant administration. 

           The grant contract has not been received from the state.

                        d     Used Oil Grant – Part of the equipment has been delivered, canopy should be                      

                                Installed next week.  On target to meet 12-31-2018 deadline.

 

4)      Staffing Update – Ashley Davis has joined the City as the part-time Records Clerk.  The Police 

Department has lost two Police Officers.  We are currently working on the schedule to provide the best coverage possible until a decision is made on replacing the officers.            

 

5)    Room Rental Rates – MTAS is doing a state-wide survey and will have the results for us in the coming months.

 

5)   See attached City Manager Report. 

 

7.     City Monitoring System – Vice Mayor Painter requested Interim City Manager Parks to research        

        why the monitoring system had been taken down at the Police Department.  Vice Mayor Painter

        stated she felt this was a safety issue as the City facilities were no longer being monitored.  Interim 

        City Manager Parks will research and report back to Council at the December meeting.

        

11.   Accounts Payable, Minutes, and Reports - Mayor Mitchell asked Council for questions or   comments concerning accounts payable, minutes, and/or reports.   No questions or comments were made.

 

12.   Motion was made by Vice Mayor Painter to adjourn.  Motion was seconded by Council Member Grieve.   Motion carried by voice vote at 8:45 p.m.

 

 

                                                                                                         _____________________________________

                                                                                                         Janet Parks, City Recorder

 

 TO:                Norris City Council

FROM:            Janet Parks

RE:                  City Manager’s Report

DATE:             November 19, 2018

 

1. 2018—19 Year to Date (Estimated through October) City Budget

YTD General Fund Revenues are at 43.2% and General Fund Expenditures are at 22.47%.

The City’s current year financial health continues to be strong, and the City is in good position for meeting current year capital needs, however, long term projections indicate that additional

revenues and/or change in city services may be necessary in the next 1-3 years.

 

2. 2018—19 Year to Date (Estimated through October) Water Commission Budget

YTD Norris Water Commission Revenues are at 32.5% and Norris Water Commission

Expenses are at 29.11%.

 

3. Grant Updates.

 

                    a. Safe Routes to Schools Grant - Mitch Loomis, ETDD, is working to obtain status on the grant. Emails have been sent to the State.

                     

b. New Sidewalk Grant – Cannon and Cannon is working with ATT to get a final

certification and then we can move forward with final approvals. The City is still on

schedule to meet the start of construction.

 

c. RTP Grant – The City was awarded the Recreation Trails Program grant. Kerry

Hevel, Public Works Director, has attended the first of three mandatory sessions

on grant administration put on by TDEC.

 

d. Used Oil Grant – The bids and quotes have been approved by the State. All

equipment has been ordered and should be delivered and operational by 12/31/2018.

Public Works Kerry Hevel worked Saturday (11-10-18) to complete the concrete slab.

 

4. Staffing Update – Ashley Davis has joined the City as part-time Records Clerk. The Police Dept. has recently lost two Police Officers. We are currently working on the schedule to provide the best coverage possible until a decision is made on replacing the officers.

 

5. Room Rental Rates MTAS is doing a state-wide survey and will have the results for us in the

coming months.