Norris City Council Minutes

Monday, September 10, 2018

 

 

BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON MONDAY, SEPTEMBER 10TH, 2018, AT 7:00 P.M. WITH THE FOLLOWING COUNCIL MEMBERS PRESENT:  LARRY BEEMAN, JACK BLACK, BILL GRIEVE,   

                    CHRIS MITCHELL AND LORETTA PAINTER. 

 

 

The meeting was called to order by Mayor Mitchell.

HEAR THE PUBLIC

Don Forbes, 52 Deer Ridge Road, stated no one from the City had contacted him concerning the damage to his travel trailer as a result of a City tree falling on the trailer around a year ago.   He stated he had been to Council several times concerning this issue.  Mr. Forbes informed Council he had been in contact with his insurance company concerning filing a claim and if a claim was filed he would let his insurance company contact the City.    Council agreed to let the professionals settle this matter.

Mae Boardman, 112 Reservoir Road, reported the Meet the Candidate event scheduled for October 9, 2018 would not be held since there will only be five candidates on the ballot.

Tommy Mariner, 11 Hawthorne, asked when the repairs would be made to the manhole on Hawthorne that the Public Works employees dug around over one month ago.    He stated repairs needed to be made before someone falls and is hurt.

Jennifer Burnette with ASAP of Anderson Co. stated they had recently celebrated 10 years and thanked the City for allowing ASAP to use the Pavilion.

Ed McEleney, 123 Reservoir Rd., stated more attention was needed concerning safety issues at the crosswalks on East Norris Road.  He reported cars were not stopping for pedestrians and cars were also parking in the crosswalk area.  

Spencer Boardman, 112 Reservoir Road, thanked the City for patching the holes on Dairy Pond Rd.

Maggie Sheehy, 127 Crescent Road, stated today there was only two people working in Public Works; and only having three people working in Public Works is challenging.  Ms. Sheehy stated she did not know how great of an idea it is to take money out of salary for other things and not hire someone. 

APPROVAL OF MINUTES

  1. The minutes of the August 13th, 2018 City Council Meeting were presented for approval.  Motion was made by Council Member Grieve to approve the minutes.  Motion was seconded by Vice Mayor Painter.  Motion carried by voice vote.

 

OLD BUSINESS

 

  1. Board and Commission Vacancies – A motion was made by Vice Mayor Painter to move the Board and Commission Vacancies until after Ordinance 610.  Motion was seconded by Council Member Grieve.  Motion carried by voice vote.

 

 

NEW BUSINESS

 

3.   Ordinance 610 – An Ordinance to Amend the City of Norris Municipal Code, Title 18, by Adding       

Members to the Norris Water Commission and Explaining the Process by Which Members are Appointed - Ordinance 610 was presented for second reading by City Manager Marshall.  City Manager Marshall reported the Ordinance was to change the composition and term of the commission – the commission would go from a 3 member commission with a six year term to a

5 member commission with a six year term.   City Manager Marshall stated members must be residents of the City of Norris.    A Public Hearing on Ordinance 610 was held at 6:00 p.m. today.  Motion was made by Council Member Black to approve Ordinance 610 on second reading.    Motion was seconded by Council Member Grieve.  Motion carried by voice vote. 

 

4.   Boards and Commission Vacancies – Mayor Mitchell stated with the approval of Ordinance 610  

there are now four open positions on the Norris Water Commission.  Mayor Mitchell stated there are nine residents willing to serve:  Hank Julian, Scott Hackler, Margueritte Wilson, Denny Lay, Susan Mobley, Richard Dyer, Leanne Eldred, Wayne Morris, and Shirley Walker.   Council Member Beeman nominated Margueritte Wilson, Hank Julian, Richard Dyer, and Scott Hackler to the Norris Water Commission.   After Council discussion the motion died for a lack of a second.    After additional Council discussion, a motion was made by Council Member Beeman to appoint Margueritte Wilson, Hank Julian, Richard Dyer, and Scott Hackler to the Norris Water Commission.  Motion was seconded by Vice Mayor Painter.  Motion carried by voice vote.  Motion was made by Council Member Beeman to amend the previous motion to appoint two members to a six-year term expiring July 2024 and two members to a six-year term expiring September 2024.  Motion was seconded by Council Member Grieve.  Motion carried by voice vote.  Motion was made by Council Member Beeman to appoint Richard Dyer and Margueritte Wilson to a six-year term expiring July 2024 and Hank Julian and Scott Hackler to a six-year term expiring September 2024.  Motion was seconded by Council Member Grieve.  Motion carried by voice vote. 

 

       Motion was made by Mayor Mitchell to appoint Thomas Kurtz, Ed Meyer, and David Startup to

       the Community Development Board.  Motion was seconded by Vice Mayor Painter.   Motion

       carried by voice vote.                                

 

5.   Ordinance 611 – An Ordinance to Amend the City of Norris Municipal Code, Title 14, by Amending  

The Sign Ordinance – Ordinance 611 was presented for second reading by City Manager Marshall.  The Planning Commission agreed to changes in the ordinance to allow more flexibility for signage.  City Manager Marshall noted the changes are in Section 1. 14-411 (K) Natural Material allowing materials that have the appearance of natural materials to be added to the Ordinance.  A Public Hearing was held today at 6:30 p.m.  Motion was made by Council Member Grieve to approve Ordinance 611 on second reading.  Motion was seconded by Council Member Black.  Motion carried by voice vote.

 

6.   Safe Routes to School Presentation – Postponed until October 2018 meeting.

 

7.   Approval of Comcast Franchise Fee Contract – City Manager Marshall reported the franchise fee  

      Contract with Comcast was negotiated from 3% to 5%.  A motion was made by Council Member  

      Black to approve the Comcast Franchise Fee Contract.  Motion was seconded by Council Member   

      Beeman.  Motion carried by voice vote.

 

8.   Budget Amendment – The following 2018-2019 budget amendments were presented for approval:

 

Increase

Description

Amount

General Fund - 110

 

 

110-45160-329

Norris Animal Shelter

      4,600.00

 

 

 

 

Decrease Code:

Description

Amount

General Fund - 110

 

 

110-27000

Fund Balance – Norris Animal Shelter

     4,600.00

Motion was made by Council Member Beeman to approve the Norris Animal Shelter budget amendment in the amount of $4,600.  Motion was seconded by Council Member Grieve.  Motion carried by voice vote.       

 

 

Increase

Description

Amount

General Fund - 110

Police Dept.

 

110-42000-333

Other Equipment (GHS Grant)

     5,000.00

110-42000-235

Membership

        200.00

110-42000-310

Office Supplies

        300.00

 

 

 

 

Decrease Code:

Description

Amount

General Fund - 110

 

 

110-42000-146

Workers Comp.

     5,000.00

110-42000-148

Education and Training

        500.00

 

 

 

 

Motion was made by Vice Mayor Painter to approve the Police Department budget amendments

in the amount of $5,500.  Motion was seconded by Council Member Grieve.  Motion carried by     voice vote.  

 

Recreation Committee Member Brianna Kibler requested Council approve moving $500 from the Recreation Grant Money Market account to Recreation Operating Supplies 44400-329 in order to stripe the basketball court at Oak Park.  Motion was made by Mayor Mitchell to approve the request.  Motion was seconded by Council Member Beeman.  Motion carried by voice vote.       

 

9.  MTAS Codification – City Manager Marshall presented the attorney review of the City of Norris

     Codification.    The recommended sections were discussed and reviewed by Council.  City Manager

     Marshall reported the amended sections would be presented to Council at a future meeting for       

     the review and approval of Council.

                            

10.   CITY MANAGER REPORT

City Manager Marshall reported on the following:

 

  1. 2018-2019 Year to Date (Estimated through August) City Budget – Overall YTD General Fund Revenues are at 32.3% and General Fund Expenditures are 10.65%.   Overall the City’s current year financial health continues to be strong, and the City is in good position for meeting current year capital needs such as equipment and road paving.  However, long term projections indicate that additional revenues and/or change in city services may be necessary in the next 1-3 years.

     

  2. 2018-2019 – Year to Date (Estimated through August) Water Commission Budget – Overall YTD Norris Water Commission Revenues are at 9.1% and Norris Water Commission Expenses are at 13.91%.

     

  3. Grant Updates

     

  1.  
    1. New Sidewalk Grant – Been in continual contact with the Local Programs and engineering firm.  Our firm is working on the bid packets and we are attempting to meet our goals and deadlines.

       

b)     Safe Routes to Schools Grant – The State of Tennessee has agreed to our change in              

the scope of work for this project and the grant is being tracked daily in order to meet our goals and deadlines.

                      

                        c)    RTP Grant – The City was awarded the Recreation Trails Program grant and the City

                               Manager will attend the mandatory session on grant administration put on by TDEC.

 

  1. Recreation – The summer recreation program was very successful and we look forward to more recreation opportunities for our citizens.

 

5)    Room Rental Rates – MTAS is doing a state-wide survey and will have the results for us in the coming months.

 

6)   Police and Fire Information Sessions – The City Manager is working with the Chiefs of Police and Fire to put together an information session on how we have improved services within the City.   The Public Hearing will be held on Oct. 22, 2018 from 7:00 – 9:00 p.m.

 

7)   See attached City Manager Report. 

 

 

 

11.   Council Member Black asked Council to discuss at the next meeting setting up an electronic bulletin board account where Council can correspond with each other and residents can correspond with Council members.  This account would need state approval.  City of Knoxville, Knox County, London County, Williams County are currently using the electronic board account and it works for them.   City Manager Marshall will include this on the October agenda.

        

12.   Accounts Payable, Minutes, and Reports - Mayor Mitchell asked Council for questions or   comments concerning accounts payable, minutes, and/or reports.   No questions or comments were made.

 

13.   Motion was made by Vice Mayor Painter to adjourn.  Motion was seconded by Council Member Beeman.   Motion carried by voice vote at 9:05 p.m.

 

 

 

_____________________________________                        _____________________________________

Matthew Marshall, City Manager                                                  Janet Parks, City Recorder

 

 

 

 

 

 

 

 

 

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