Norris City Council Minutes

Monday, August 13, 2018

 

BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON MONDAY, AUGUST 13TH, 2018, AT 7:00 P.M. WITH THE FOLLOWING COUNCIL MEMBERS PRESENT:  LARRY BEEMAN, JACK BLACK, BILL GRIEVE,   

                    CHRIS MITCHELL AND LORETTA PAINTER. 

 

The meeting was called to order by Mayor Mitchell.

HEAR THE PUBLIC

Anderson County Chamber of Commerce representatives and members of the Chamber Legislative Committee, B. J. Baxter, Steve Heatherly, and David Erb were introduced.  Chair B. J Baxter wanted to say hello to Council and let Council know they are available to make the Council aware of legislatives issues.  The Chamber invites Norris City Council to attend the Chamber meetings.  Mayor Mitchell stated the City has topics we care greatly about and we would like opportunities to know what you will advocate for.  Mayor Mitchell stated the state park property was an issue the City of Norris would have like to have more input on. 

Spencer Boardman, 112 Reservoir Road, reported a pot hole on Dairy Pond Road that needs to be repaired.  Mr. Boardman also asked Council to review policy to allow one day Rifle Range Permits again.  Dean Harshbarger, 14 Hilltop Place, also supported Mr. Boardman’s request to allow one day Rifle Range Permits.

Rick Staples, 107 Hilltop Lane, noted there was a report in the Norris Bulletin of a citation issued for a parked car on August 6, 2018 at the Norris Visitors Center.   Mr. Staples asked how could a parking citation be issued on private property and could that person appeal the citation.

Scott Sain, 90 Reservoir Road, stated he agrees with Mr. Boardman and would like to see daily rifle range permits again.  The Watershed is for the enjoyment of the residents and he is currently going to a rifle range in Caryville because it is free.   Mr. Sain stated around a year ago City Council decided to do away with the concept of a Public Safety Department.  The Public Safety Department consisted of two certificated police and fire personnel on duty 24/7.  Mr. Sain stated he was told at a City Council meeting after the separation we would have better police and fire protection due to the split and both police and fire personnel would receive more training, the ISO rating should not change, and the split would be revenue neutral.   Mr. Sain stated what he was not told was that after the split there would only be one Police Officer on duty at a time instead of the two for the past 35 years.  As an example of the problem, one day he called about picking up the brush key and the new Chief answered and the Chief was short with him.  He was very short with me and I understood later he was on a traffic stop and he told me to call back in 20 minutes are so.  Mr. Sain stated after he hung up the phone he thought it was insane that there was only one officer on duty and the calls were being forwarded to the officer patrolling.   Sometime later Mr. Sain stated he had gone by the Police Department and he found the door locked with a note on the door to call the police telephone number – all because there was only one officer on duty.  Mr. Sain poised questions to Council – 1) What amount of research was done prior to the split?    2)  Was this split thought through thoroughly?   Mr. Sain stated the change was pretty hasty and he does not remember a lot of discussion concerning the split before the separation was completed.   Mr. Sain stated Norris is not the sleepy little town that most of us believe.   Mr. Sain stated the reason it is as quiet as it is in Norris is because we have had an excellent Police Department over the years.   Mr. Sain stated he wants to keep the personnel and protection levels the same as we have come to enjoy over the years.  Mr. Sain stated he feels there are many good arguments for the Public Safety Department concept.    If the governing body is set on the split concept he feels it is only fair going forward for the citizens and the Police Officers to enjoy the same protection we had before the split.  Mr. Sain asked for the issue to be addressed in a public format to see what the thoughts of the Council are.  Mayor Mitchell told Mr. Sain it is right and it is good that we keep looking at what we are doing and if it is improving or do we need to make changes.  Mayor Mitchell stated he takes Mr. Sain’s statements very serious but he was not prepared to give an off the cuff response and he requested Mr. Sain give him time until the next meeting to discuss with the thought it deserves.    Mr. Sain said that was completely fair.   Mr. Sain noted his concerns were with the Police Department not the Fire Department.  He also noted the split of the department was done by Council not the Police Chief.  City Manager Marshall stated a conversation were we all have the facts is probably were we are going to get the most fruit.  Mayor Mitchell stated he wanted to show respect to Mr. Sain, the residents, Police and Fire Department and would come back with a response to his questions. 

APPROVAL OF MINUTES

1.      The minutes of the July 9th, 2018 City Council Meeting were presented for approval.  Motion was made by Vice Mayor Painter to approve the minutes.  Motion was seconded by Council Member Grieve.   Motion carried by voice vote.

 

OLD BUSINESS

 

2.      Board and Commission Vacancies – A motion was made by Mayor Mitchell to appoint the following members:  Chuck Edrington and Ralph Jordan to the Watershed Board; Ellayn Crossno, Caneta Gentry, and Lib Morgan to the Archives Committee; Kathleen Fearing to the Library Commission; Lee Borgers, Maggie Sheehy, and Lindsey Pirkle to the Animal Commission;  Suzanne Kurtz, Diane Bailey, and Dana Barker to the Norris Theatre Board.  Motion was seconded by Vice Mayor Painter.  Motion carried by voice vote.

 

Mayor Mitchell stated he had two individuals interested in the Board of Zoning Appeals opening – Roy Langheld and Will Grinder – Mr. Langheld would be a reappointment and Mr. Grinder would be a new member.   Motion was made by Mayor Mitchell to reappoint Roy Langheld to the BZA Board.  Motion was seconded by Council Member Beeman.   Motion carried by voice vote.  Mayor Mitchell stated Mr. Grinder would be considered when there was another vacancy.

 

NEW BUSINESS

 

3.      Ordinance 609 – An Ordinance of the City of Norris, Tennessee Prohibiting Heavy Truck Traffic on Pine Road – City Manager Marshall read the proposed ordinance.    City Manager reminded Council the ordinance cannot put an unreasonable burden on the businesses in the industrial park.  City Manager Marshall stated if ordinance is passed, a route for the trucks would have to be implemented.   City Manager Marshall stated  alternative  bids were obtained to widen Pine Road – the bid from Roger’s Group was $16,810 and Duracap Paving was $11,760.  Council discussed concerns with the enforcement of the ordinance. Council Member Beeman stated the turns would be easier on West Norris and there is not as much school traffic.   Charles Grace, 52 Pine Road, stated the problem with the number and size of trucks on Pine Road has been discussed for many months with no answer.  Mr. Grace asked Council to review the businesses operating in this area to determine if they are light industrial, and if not he would expect a Cease and Desist order issued.  Mr. Grace also stated it does not make sense to install funnels at the entrance to Pine Road as this would be a waste of City of Norris money.  Council also discussed the alternate route from West Norris/Crescent/Sawmill.   Mayor Mitchell stated short-term problems need to be addressed such as the concerns about the gasoline on East Norris/Pine Rd.   Ordinance was tabled until additional research could be completed.

 

4.      Motion was made by Mayor Mitchell to authorize Council Member Beeman to establish a committee to work on a long-term solution to the heavy truck traffic problem on Pine Road and report back to Council in the future.  Motion was seconded by Council Member Black.  Motion carried by voice vote.

 

5.      Bid 2018-1 Paving  - City Manager Marshall presented the bids received to pay Dale Road and parts of Crescent and Pine.   Bids were received from Roger’s Group and Duracap Paving.   The base bid from Roger’s Group was $60,275 and the base bid from Duracap Paving was $71,380.  Alternative bids to widen the Pine Road were also received.  Alternative bids to widen Pine Road will be discussed at the next Council Meeting.  The alternative from Roger’s Group was $16,810 and the alternative bids from Duracap Paving was $11,760.   Motion to approve the base bid from Roger’s Group in the amount of $60,275 was made by Vice Mayor Painter.  Motion was seconded by Council Member Grieve.  Motion carried by voice vote. 

 

6.   Ordinance 610– an Ordinance to Amend the City of Norris Municipal Code, Title 18, by Adding       

Members to the Norris Water Commission and Explaining the Process by Which Members are Appointed  - Ordinance 610 was presented for first reading by City Manager Marshall.  City Manager Marshall reported the Ordinance was to change the composition and term of the commission – the commission would go from a 3 member commission with a six year term to a

5 member commission with a six year term.   City Manager Marshall stated members must be residents of the City of Norris.    Motion was made by Vice Mayor Painter to approve Ordinance 610 on first reading.    Motion was seconded by Council Member Grieve.  Motion carried by

voice vote.  

 

7.   Ordinance 611 – An Ordinance to Amend the City of Norris Municipal Code, Title 14, by Amending  

The Sign Ordinance – Ordinance 611 was presented for first reading by City Manager Marshall.  The Planning Commission agreed to changes in the ordinance to allow more flexibility for signage.  City Manager Marshall noted the changes are in Section 1. 14-411 (K) Natural Material allowing materials that have the appearance of natural materials to be added to the Ordinance.  Motion was made by Council Member Black to approve Ordinance 611 on first reading.  Motion was seconded by Vice Mayor Painter.  Motion carried by voice vote.

 

8.   Ordinance 612 – An Ordinance to Adopt Section 10-102 Dealing with Title 10, Animal Control, -    

Ordinance 612 was presented for first reading by City Manager Marshall.  Section 10-102 pertains to the feeding of wildlife was read by City Manager Marshall.  Mayor Mitchell stated the ordinance as written in his opinion is not enforceable and did not have his support.  Council Member Black stated the ordinance is not a good solution to the problem.  After additional Council discussion and comments from the Public, the ordinance failed for lack of a motion.         

 

9.  Safe Routes to School Presentation – Postponed until September 2018 meeting.

 

10.  Fire Wise – Scott Hackler reported on the Fire Wise program through the State of TN Forestry.  The

     Fire Department would set up a home inspection program.   Chief Hackler reported there is no other 

     City in Anderson County certified as a Fire Wise City and the City of Norris could potentially be the

     First City in Anderson County to receive certification.   Chief Hackler reported there would be a Public   

     Meeting held in the future pertaining to the Fire Wise Certification.

 

11.  MTAS Codification – Postponed until September 2018 meeting.

 

12.   Budget Amendment – The following 2018-2019 budget amendments.  The 2017-2018 Budget   Transfer Amendments were presented for approval and are attached to the minutes:

 

2018-2019 Increase

Description

Amount

General Fund  - 110

 

 

110-42000-112

Police Dept. – Overtime

      2,000.00

110-43000-940

Public Works Equipment

      3,000.00

 

General Fund - 110

 

 

110-42000-114

Police Dept. - Part-time Personnel

     2,000.00

110-43000-110

Public Works Personnel

     3,000.00

 

Motion was made by Council Member Beeman to approve the 2018-2019 amendments and the 2017-2018 Budget Transfers.  Motion was seconded by Council Member Grieve.  Motion carried by voice vote.          

                                 

13.   CITY MANAGER REPORT

City Manager Marshall reported on the following:

 

1)     2017-2018 Year to Date City Budget - Overall General Fund Revenues are at 104% and General Fund Expenditures are at 92.29%.   The difference between Revenues and Expenditures for the fiscal year was $1.977.07.  Overall the City’s current financial health continues to be strong, and the City is in a good position for meeting current year capital needs such as equipment and road paving.  However, long term projections indicate that additional revenues and/or change in city services may be necessary in the next 1-3 years.

 

2)     2017-2018 Year to Date Water Budget - Overall, YTD Revenues were at 109.1% and Expenses were at 91.06%.  The difference between Revenues and Expenses for the fiscal year was $150,409.64.   

 

3)     2018-2019 Year to Date (Estimated through July) City Budget – Overall YTD General Fund Revenues are at 11.6% and General Fund Expenditures are 5.02%.   Overall the City’s current year financial health continues to be strong, and the City is in good position for meeting current year capital needs such as equipment and road paving.  However, long term projections indicate that additional revenues and/or change in city services may be necessary in the next 1-3 years.

 

4)     2018-2019 – Year to Date (Estimated through July) Water Commission Budget – Overall YTD Norris Water Commission Revenues are at 9% and Norris Water Commission Expenses are

at 5.15%.

 

5)     Grant Updates

 

a)      New Sidewalk Grant – Been in continual contact with the Local Programs and engineering firm.  Our firm is working on the bid packets and we are attempting to meet our goals and deadlines.  We have been granted an extension on this grant.

 

b)     Safe Routes to Schools Grant  The State of Tennessee has agreed to our change in              

the scope of work for this project and the grant is being tracked daily in order to meet our goals and deadlines.

 

6)     Recreation – The summer recreation program was very successful and we look forward to more recreation opportunities for our citizens.

 

5)    Room Rental Rates - City Manager Marshall is contacting other cities to find out what the room rates are for a better comparison among cities and venues.

 

6)   See attached City Manager Report. 

        

14.   Accounts Payable, Minutes, and Reports - Mayor Mitchell asked Council for questions or   comments concerning accounts payable, minutes, and/or reports.   No questions or comments were made.

 

15.   Motion was made by Council Member Grieve to adjourn.  Motion was seconded by Vice Mayor Painter.   Motion carried by voice vote at 10:00 p.m.

 

 

_____________________________________                        _____________________________________

Matthew Marshall, City Manager                                                  Janet Parks, City Recorder