Norris City Council Minutes

Monday, July 9, 2018

 

BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON MONDAY, JULY 9TH, 2018, AT 7:00 P.M. WITH THE FOLLOWING COUNCIL MEMBERS PRESENT:  LARRY BEEMAN, JACK BLACK, BILL GRIEVE,  CHRIS MITCHELL AND LORETTA PAINTER. 

 

 

The meeting was called to order by Mayor Mitchell.

HEAR THE PUBLIC

Ed McEleney, 123 Reservoir Road, requested a caution hidden driveway sign be installed 300 to 400 feet from his driveway.  Mr. McEleney stated he would cover one-half of the cost of the sign.  Mayor Mitchell asked City Manager Marshall to look into this and get back with Council with his findings.

Betty Lovell, 54 Dogwood Road, said she called 0880 when she noticed her storage building was on fire and there was no answer. Ms. Lovell stated it took the Fire Department approximately 30 minutes to arrive after her neighbor called.  Fire Chief Scott Hackler stated the correct number to call for emergencies is 911, and he stated the number for the Police Department is 494-0880 not 0880.  Fire Chief Hackler reported the Fire Department responded to the scene in 7 minutes and had the fire out in approximately 14 minutes.   

Ploomie Granado, 97 Hilltop Lane, proposed Council adopt an Ordinance to prohibit people from feeding wild animals in the City of Norris.  Nancy Evans, 89 Hilltop Lane, stated she supported the request of Ms. Granado.  Ms. Granado stated there are many skunks on Hilltop and that a neighbor is putting out food which is causing problems.   Council Member Grieve stated a lot of residents have bird feeders and he noted birds are also wildlife.   Vice Mayor Painter stated if someone has outside animals it would be difficult to enforce.   Mayor Mitchell requested City Manager Marshall to research other cities that have wildlife ordinances and report back to Council with the findings.

Karl Houdeschell, 119 Butternut Drive, stated there is a speeding problem on Butternut and there is not much police traffic in this area.  He also stated a sidewalk was needed on Butternut.   Police Lt. Sam Ogburn stated residents should call the Police Department to report the speeding and he stated a timeline of when the speeding is occurring and a description of the vehicle would be helpful.   Mayor Mitchell stated the City has two sidewalk projects in progress right now.  Mayor Mitchell stated the City of Norris is addressing the sidewalk issues.

Matt Sergent, 125 Butternut Drive, recommended installing Children at Play signage on Butternut Road to alert drivers to slow down in this area.

May Boardman, 112 Reservoir Road, reported the Norris Women’s Club was hosting Meet the Candidates for Anderson County District 3 Commissioners on July 10th, 2018 at 7 p.m.

Spencer Boardman, 112 Reservoir Road, asked if the City has long-term plans for the streets.   He stated the Norris citizens need to know about any future plans.

APPROVAL OF MINUTES

1.      The minutes of the June 11th, 2018 City Council Meeting were presented for approval.  Motion was made by Council Member Grieve to approve the minutes.  Motion was seconded by Vice Mayor Painter.   Motion carried by voice vote.

 

OLD BUSINESS

 

2.      Board and Commission VacanciesNone

 

NEW BUSINESS

 

3.      Norris Fire Dept. /911 CALLS – Fire Chief Scott Hackler reported Anderson County 911 Dispatch was handling the Norris Fire Department calls.  Fire Chief Hackler stated as a result of this move, the Fire Department will gain ISO points.   Fire Chief Hackler noted the Fire Department also has First Responders and EMT’s that handle medical calls.  

 

4.      Alternative Routes for Vehicles on Pine Road - City Manager Marshall reviewed an ordinance concerning regulating trucks on city streets.    City Manager Marshall presented information requested by Vice Mayor Painter about the homes on the proposed route and the alternate proposed route of West Norris Road to Orchard to Sawmill – the number of homes on the Pine Road route is 44 and the number of homes on the West Norris Road to Orchard to Sawmill is 77.  City Manager Marshall recommended adding the road expansion on Pine Road to the paving bid that will go out shortly – the City would receive a base bid for the street paving and an alternative with the road expansion on Pine Road at East Norris Road with the cost coming from the State Street Aid Fund.   City Manager Marshall stated this would extend the street five feet on each side and moving whatever infrastructure required.   City Manager Marshall stated this would be choice A and Choice B would be the ordinance concerning regulating trucks on city streets.    Council Member Black stated by choosing the alternate route, the situation is just being transferred to another location, and the alternate route has more houses than the current route being used.   Council Member Beeman stated it is clear there are more residents on the alternate route, but the current route has school traffic, which creates problems during the school year.  Mayor Mitchell stated he was not ready to vote on this and would like feedback from the Police Department concerning if the ordinance is enforceable and to discuss the proposal with the businesses in the industrial park as the city has a legal obligation to allow access for them to continue to do business.   Mayor Mitchell stated he would like the businesses to give their input on the proposed ordinance.  Council Member Beeman stated all proposed options are a temporary fix only.    Mayor Mitchell stated Council was trying to address multiple issues with a difficult set of solutions.  Mayor Mitchell stated Council will continue to work on this.  City Manager Marshall will provide the bid information and input from the industrial park businesses as soon as it is available and this topic will be on the August Council Agenda.    Council Member Black asked to include information and estimated cost to clear and reopen Sawmill Road with an existing base and a chip to chip finish and also talk to Tim Thompson with Anderson County Economic Development concerning state financing.   The 80/20 financing is available for roads if there is land available for industrial development. Council Member Black also asked to contact existing property owners to see if there is property available for development and evaluate the use of TIF financing.

 

5.   Resolution 4-2018 – TML Safety Grant – A resolution authorizing the City of Norris to participate       

in the TML Risk Management Pool “Safety Partners” Loss Control Matching Grant Program was                                                 presented for approval.  City Manager Marshall stated the City would provide matching funds up to $2,000 for this grant.   Motion was made by Vice Mayor Painter to approve Resolution 4-2018.    Motion was seconded by Council Member Grieve.  Motion carried by voice vote.

 

6.   Recreation Donation Fund - Recreation Committee Member Jessica Ogburn reported on the                

Summer Recreation program.   Mrs. Ogburn requested Council amend the recreation budget from $1,000 to $2,000 for expenses.   City Manager Marshall stated the recreation budget line items are City funds.  Mayor Mitchell told Mrs. Ogburn to come back later in the budget year when the 2019 summer program was getting ready to start if they needed an amendment.   Motion was made by Mayor Mitchell to set up a Recreation Donation Fund for donations received. Donations from tye-dye shirts, clay hands programs, and other programs established by the Recreation Commission would go into this fund.  Motion was seconded by Council Member Black.   Motion carried by voice vote.

 

7.  Committed Fund Balances – City Manager Marshall requested approval to carryover the following   

      fund balances:  Norris Little Theatre - $7,111.10; Norris Animal Shelter Commission - $12,538.02;  

      Norris Volunteer Fire Department - $7,468.20; Norris Tree Commission - $4,965.00; Disc Golf –

      $564.00; Recycle Commission - $170.00; and Concert on the Commons - $205.00.  Motion was

      made by Vice Mayor Painter to approve the carryover fund balances.  Motion was seconded by

      Council Member Grieve.  Motion carried by voice vote.

 

8.   Budget Amendment – None            

                                

9.   CITY MANAGER REPORT

City Manager Marshall reported on the following:

 

1)     2017-2018 Year to Date City Budget - Overall YTD Expenditures are on target to budget.   98.7 % of property taxes have been collected.  Other key revenue categories such as State Sales Tax, Local Option Sales Tax, Wholesale Beer and Liquor Tax are on target to budget.  

Overall the City’s current financial health continues to be strong, and the City is in a good position for meeting current year capital needs such as equipment and road paving.  However, long term projections indicate that additional revenues and/or change in city services may be necessary in the next 1-3 years.

 

2)     2017-2018 Year to Date Water Budget -  Overall, NWC operations budget remains tight, with no changes to report from previous months.  Revenue from metered water and sewer sales are at 106.6%.  Unlike the city, however, their income comes in more incrementally throughout the year.   Expenses are 93.6% for Water and Sewer.

 

3)     Grant Updates

 

a)      New Sidewalk Grant – Been in continual contact with the Local Programs and engineering firm.  Our firm is working on the bid packets and we are attempting to meet our goals and deadlines.  We have been granted an extension on this grant.

 

b)     Safe Routes to Schools Grant  The State of Tennessee has agreed to our change in              

the scope of work for this project and the grant is being tracked daily in order to meet our goals and deadlines.

 

4)     Recreation – The summer recreation program is in full swing.  The list of events can be found at the city office and the summer recreation Facebook page.

 

5)    Employee Promotions - City Manager Marshall recognized employees that had received                recent promotions.  Sam Ogburn was promoted to Lieutenant, Mike Poole to Sergeant, and Heather Phillips had received UT MTAS Municipal Court Certification.

 

6)   See attached City Manager Report. 

 

10.   Public Hearing - Mayor Mitchell requested City Manager Marshall schedule a Public Hearing to  

provide an update on the Safe Routes to Schools Grant.  Mayor Mitchell asked for the engineers and the Principal of Norris Middle School to be present at the Public Hearing.

 

11.   Facilities Rental Policy – Mayor Mitchell requested City Manager Marshall review the Facilities         

Rental Policy to see if the fee structure needs to be changed and to report back to City Council at     the next Council meeting.

 

12.   Council Training - City Council Member Black noted it is an election year, and he asked for people

to run for City Council.  He also noted that he had recently become aware that City Council Members are not required to participate in any type of training.  City Council Member Black made a motion to have City Manager Marshall research if MTAS Level 1 training can be made a requirement of new City Council Members.  Motion was seconded by Council Member Beeman.  Motion carried by voice vote.        

        

13.   Norris Water Commission Expansion - Mayor Mitchell reported the Norris Water Commission was

recommending the expansion of the members of Norris Water Commission from 3 to 5.  Mayor Mitchell stated this would require two readings and a Public Hearing.  Motion was made by Mayor Mitchell to authorize City Manager Marshall to develop the ordinance to change the number of commissioner members from 3 to 5 and bring to the ordinance to the next Council Meeting.  Motion was seconded by Vice Mayor Painter.   Motion carried by voice vote.

 

14.   Accounts Payable, Minutes, and Reports - Mayor Mitchell asked Council for questions or   comments concerning accounts payable, minutes, and/or reports.   No questions or comments were made.

 

15.  Motion was made by Vice Mayor Painter to adjourn.  Motion was seconded by Council Member Grieve.  Motion carried by voice vote at 9:05 p.m.

 

 

_____________________________________                        _____________________________________

Matthew Marshall, City Manager                                                  Janet Parks, City Recorder

 

 

TO:                       Norris City Council                                      
FROM:                 Matthew Marshall                        

RE:                  City Manager’s Report                     

DATE:             July 9, 2018

 

1.   2017-18 Year to Date (Estimated through June) CITY Budget.   Overall, YTD     Expenditures are on target to budget.  98.7% of property tax has been collected.   Other key revenue categories such as State Sales Tax, Local Option Sales Tax, and Wholesale Beer & Liquor Tax are on target to budget.  Revenue will continue to come in and we will be doing accruals to close out the year.

Overall, the City’s current year financial health continues to be strong, and the City is in good position for meeting current year capital needs such as equipment and road paving. However, long term projections indicate that additional revenues and/or change in city services may be necessary in the next 1-3 years.

2.     2017-18 Year to Date (Estimated through June) Water Commission Budget.  Overall, NWC operations budget remain tight, with no changes to report from previous months.   Revenue in on target at 106.6%. Unlike the city however their income comes in more incrementally throughout the year.  Expenses are at 93.6% for Water and Sewer.

 

    3. Grant Updates.   

a.     New Sidewalk Grant.  I have been in continual contact with the Local Programs Office and our engineering firm.  Our firm is working on the bid packets and we are attempting to meet our goals and deadlines. 

b.     Safe Routes to Schools Grant.  The state of Tennessee has agreed to our change in scope of work for this project and the grant is being tracked daily in order to meet our goals and deadlines. 

 

3.     Recreation Our summer recreation program is in full swing.  Our list of events can be found at the city offices and our summer recreation’s Facebook page. 

 

 

 

 

 

 


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