Norris City Council Minutes
Monday, March 5th, 2018
BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET
IN REGULAR SESSION ON MONDAY, MARCH 5TH, 2018, AT 7:45 P.M. WITH THE FOLLOWING COUNCIL MEMBERS PRESENT: LARRY
BEEMAN, JACK BLACK, BILL GRIEVE, CHRIS MITCHELL AND LORETTA PAINTER.
The meeting was called to order by Mayor Mitchell.
HEAR THE PUBLIC
Charles Grace, 52 Pine Road, read a letter he had sent
to Council concerning semi-trucks traveling on Pine Road. Mr. Grace asked the letter
to made a part of the City Council minutes. The letter is as
Subject: Notice of Threat to Public Safety and Destruction of Public Property
Honorable Mayor and Members of the Norris City
The purpose of
this email is to bring your attention to a clear and present danger to public safety and the destruction of public property
being caused by large tractor-trailers (semis) currently operating in the City of Norris, more specifically along Pine Road
and East Norris Road.
an engineer and retired public safety official, I feel it is my civic duty to formally call this situation to your particular
attention, as those being ultimately responsible for the safety of the residents of Norris and the protection and wise stewardship
of its property.
the obvious detrimental impact to the peace and quiet of these older established neighborhoods, the narrow, winding streets
of Norris are not suitable to accommodate semis and poses a grave hazard to those encountering them within the confines of
the narrow pavement.
streets of Norris, specifically Pine Road and East Norris Road, are not designed to support the heavy loads transmitted by
semis to the pavement and roadway base, and to adjacent aging infrastructure including buried utilities, which include water
and sewer lines.
note, the small stone bridge located on East Norris Road, is not suitable to bear the heavy loads delivered by semis which
have been observed traveling over it with load ratings as high as 88,000 pounds. As you are aware, school buses and families
transporting children to and from our schools regularly travel along these routes and over this little bridge, a Norris landmark
and historic structure.
size and careless operation of semis has resulted in their traveling not only over the center, but outside the limits of the
pavement, seriously damaging ditch lines and public right of way, facilitating soil erosion and scarring of the landscape,
and threatening the structural integrity and continued function of the aforementioned buried utility lines.
Semis performing exaggerated wide turns, routinely
crossing and blocking both lanes of traffic, have resulted in several near-miss accidents being observed and reported to the
police department. The manner and location of these exaggerated turns further violates city traffic codes of record.
If the present situation remains unaltered,
with semis being operated along these routes, it is not a question of if, but when,
serious injury will result. Continued detrimental impacts on City roadways and infrastructure may also be expected
to require substantial outlays of limited public monies better spent elsewhere under prudent stewardship.
These matters have been repeatedly brought to
the attention of City Manager Marshall and Chief Kain of the Norris Police Department, without effect.
My neighbors and I sincerely hope that you will
give this matter due consideration and take immediate and necessary action before serious injury occurs and/or expensive and
unnecessary public outlays of City funds are required.
Charles H. Grace (signed)
52 Pine Road, Norris, Tennessee
Council Member Beeman does agree there is a problem, but the question is how are we going to solve the problem.
Mr. Grace requested this matter be placed on a future Council Agenda for discussion.
Scott Hackler, Norris Volunteer Fire Department Chief, introduced
three new NVFD Captains: Ambrea Phillips, Jeremy Carden, and Gabe Hackler. Captain Phillips
will be in charge of emergency reporting, Captain Carden is in charge of equipment maintenance, and Captain Hackler is in
charge of training. Chief Hackler noted Norris Volunteer Fire Department will be celebrating 75 years and
will have a celebration in August during the annual car show and open house.
APPROVAL OF MINUTES
The minutes of the February 12th, 2018 City Council Meeting were presented for approval.
Motion was made by Council Member Grieve to approve the minutes with one correction on page 5, item 12.
Motion was seconded by Council Member Black. Motion carried by voice vote.
Board and Commission Vacancies - A motion was made by Mayor
Mitchell to reappoint Jenny Harshbarger to the Conservation/Recycle Commission and appoint Jessica Ogburn to the Recreation
Commission. Motion was seconded by Vice Mayor Painter. Motion carried by voice
Day Proclamation - City Manager Marshall read an Arbor Day Proclamation proclaiming March 2nd, 2018
as Arbor Day in the City of Norris. Council Member Grieve stated Arbor Day at Norris Elementary was
very successful. He reported 300 red trees were given to the students to be
EMS Agreement – Fire Chief Scott Hackler presented the annual EMS Agreement for approval.
Fire Chief Hackler stated the agreement is a condition of mutual aid. Chief Hackler reported
the county is working on the document and will be making changes in the future. Motion was made by Council
Member Beeman to approve acceptance of the EMS Agreement. Motion was seconded by Vice Mayor Painter.
Motion carried by voice vote.
Ordinance 607 – An Ordinance to
Amend the City of Norris Municipal Code, Title 13, by Adding Regulations for Removal of Vegetation and Debris From Overgrown
and Dirty Lots - Second Reading – City Manager Marshall reviewed Ordinance 607.
City Manager Marshall stated the Planning Commission reviewed a sample ordinance from Planner Dan Hawk, and the ordinance
presented has been amended to include the changes recommended by the Planning Commission. Mayor Mitchell
stated this is not a grass-type ordinance, but a clutter ordinance for public health and safety. City Manager Marshall reported
the Public Hearing on Ordinance 607 was held today at 7 p.m. Motion was made by Vice Mayor Painter to approve Ordinance 607
on second reading. Motion was seconded by Council Member Grieve. Motion carried by voice
Resolution 2 –
2018 – A Resolution Authorizing the City of Norris to Participate in the Recreation Trails Program and Apply for
the RTP Grant was presented for approval. City Manager Marshall gave an overview of the resolution.
The resolution authorizes City Manager Marshall to submit an application for an Recreational Trails Program Grant through
the State of Tennessee. The matching sum of the grant is up to $22,400 – the estimated cost
of the project is $112,000 with half of the City’s match being contributed from the Watershed Fund with the other coming
from the general fund. Motion was made by Council Member Grieve to approved Resolution 2 -2018. Motion
was seconded by Vice Mayor Painter. Motion carried by voice vote.
Budget Meeting Schedule - Council Member Black noted the March 22, 2018 budget meeting would
be the first time Council would see Matthew’s budget proposal and 5 Year Capital Plan. Council Member
Black stated he had discussed with City Manager Marshall completing a survey within the next thirty days
of the condition of all the City buildings and list the buildings by prioritization. The survey would
be submitted and included in the budget process. Council Member Black requested the April 10th,
2018 Budget Meeting be changed to an all-day meeting. Council Member Black would like Council to discuss
items and the future of Norris beyond the current budget process and the next couple of years. After further
discussion, Council Member Black made a motion to hold an additional budget meeting on April 11, 2018 at 6 p.m. Motion
was seconded by Council Member Beeman. Motion carried by voice vote.
8. Cell Tower Rental Agreements – Mayor Mitchell requested Council permission
to start looking at and organizing the cell tower rental agreement process on City property. Mayor
Mitchell noted the Watershed Committee is currently reviewing the cell tower rental agreement on Watershed property.
Motion was made by Mayor Mitchell to approve the cell tower organization process. Motion was seconded
by Council Member Grieve. Motion carried by voice vote.
Process – Mayor Mitchell stated there are currently no personnel vacancies in the City and
recommendation would have no current impact. Mayor Mitchell made a motion to have a freeze on hiring.
Mayor Mitchell stated this does not mean a vacancies cannot be filled, but it means we will take a breath and in the
budget process and we will look at all costs. Mayor Mitchell asked if he was allowed to do that and City Manager Marshall
stated he preferred Council would not place a freeze on hiring; and he felt if they did, it was overstepping into managerial.
City Manager Marshall stated the number of positions would be determined by the level of funding.
Mayor Mitchell stated the purpose in the motion is he wants Council to have the ability to decide if a vacant position
is filled with a full-time or part-time positions as there is a big difference in the cost. Council Member
Black stated Council cannot tell the City Manager how to run the City. Vice Mayor Painter stated
the City does control the budget. Council Member Black stated the City Manager runs the City and Council
sets policies and approves the budget. Council Member Beeman stated he felt the intent of what the Mayor
was trying to do is to look at ways to increase revenue and decreases expenditures and he agreed with the Mayor’s intend.
After comments from Council, Mayor Mitchell withdrew his motion. Mayor Mitchell stated it was not
his intention to tell management how to run the City but to counsel and provide guidance on structure and what we are trying
to accomplish now and in the future. Mayor Mitchell encouraged everyone to be at the budget meetings.
CITY MANAGER REPORT
City Manager Marshall reported on the following:
2017-2018 Year to Date City Budget - Overall YTD Expenditures are on target
to budget. 98% of property taxes have been collected. Other key revenue categories such
as State Sales Tax, Local Option Sales Tax, Wholesale Beer and Liquor Tax are on target to budget.
Long Term Planning and Scheduling - The City has been continuing to work on the following long-term planning schedules
to better anticipate what hazards we can mitigate and plan for the replacement of infrastructure and vehicles:
Fleet Replacement Schedule, Street Paving Index, and Sidewalk Inspection Schedule.
T-21 Grant Opportunity – Cannon
and Cannon has begun the Design Phase. We are currently waiting for the State to give us approval to move
into the Row phase.
Safe Routes to Schools Grant – Grant has moved out of NEPA and is in the Design Phase.
City Manager Marshall met with the design firm and we have walked the project in the field. We
are evaluating where the crosswalks are and determine the best location for the crosswalks. Identification
of areas where ADA compliance will be the least costly is also currently in process. City Manager
Marshall is researching what non-construction activities are required for the grant.
Recreation – City Manager Marshall has asked for recommendations from the Recreation
Commission for ideas regarding how to use the remaining park improvement funds.
See attached City Manager Report.
11. Accounts Payable,
Minutes, and Reports - Mayor Mitchell asked Council for questions or comments concerning accounts payable,
minutes, and/or reports. No. questions or comments were made.
12. Motion was made by Council Member
Beeman to adjourn. Motion was seconded by Vice Mayor Painter. Motion carried by voice
vote at 9:00 p.m.
Marshall, City Manager
Janet Parks, City Recorder
Norris City Council
City Manager’s Report
March 5, 2018
2017-18 Year to Date (Estimated through January) CITY Budget. Overall, YTD Expenditures
are on target to budget. 98% of property tax has been collected. Other key revenue
categories such as State Sales Tax, Local Option Sales Tax, and Wholesale Beer & Liquor Tax are on target to budget.
Overall, the City’s current year financial health continues to be strong, and the
City is in good position for meeting current year capital needs such as equipment and road paving. However, long term projections
indicate that additional revenues and/or change in city services may be necessary in the next 1-3 years.
Long Term Planning and Schedules.
The city has been continuing to work on the following
long term planning schedules to better anticipate what hazards we can mitigate and plan for the replacement of infrastructure
and vehicles: Fleet Replacement Schedule, Street Paving Index, and Sidewalk Inspection Schedule.
3. Grant Updates.
Sidewalk Grant. Cannon and Cannon has begun
the Design Phase. We are currently waiting for the State to give us
approval to move into the ROW phase.
Safe Routes to Schools Grant. This grant
has moved out of NEPA and is in the Design Phase. I have met with our design firm
and we have walked the project in the field. We are evaluating where the crosswalks are and determining
the best location for them. We are also attempting to identify areas where ADA compliance will be the least
costly. I have also begun researching what non construction activities are required for this grant.
Recreation I have asked for recommendations from the Recreation Commission for their ideas
regarding what we should use the remaining park improvement funds for.