Norris City Council Minutes

Monday, December 11, 2017

 

BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON MONDAY, DECEMBER 11TH, 2017, AT 7:00 P.M. WITH THE FOLLOWING COUNCIL MEMBERS PRESENT:  LARRY BEEMAN, BILL GRIEVE, CHRIS MITCHELL AND LORETTA PAINTER.  NOT PRESENT:  JACK BLACK.

 

 

The meeting was called to order by Mayor Mitchell.

HEAR THE PUBLIC

Chuck Edrington, 75 Chestnut Drive, asked about the City Manager’s vehicle parked in the city parking lot.  City Manager Marshall reported the transmission was out and the estimated cost to repair the vehicle was $4,500.   Marshall stated this item is on the agenda to discuss under new business.

City Manager Marshall recognized and thanked Chuck and Cynthia Edrington, George and Susan Miceli, and Spencer and May Boardman for organizing and helping with the Employee Christmas luncheon.

APPROVAL OF MINUTES

  1. The minutes of the November 13, 2017 City Council Meeting were presented for approval.  Motion was made by Council Member Grieve to approve the minutes.  Motion was seconded by Vice Mayor Painter.  Motion carried by voice vote.

 

OLD BUSINESS

 

  1. Board and Commission Vacancies - A motion was made by Mayor Mitchell to re-appoint Kathy Mohrman and Rachel Pemberton to the Recreation Committee.  The appointment of Rachel Pemberton is contingent on being a resident of Norris.  Motion was seconded by Vice Mayor Painter.  Motion carried by voice vote.  

     

    A motion was made by Mayor Mitchell to appoint Susan Batchelor to the Tree Commission and to accept the resignation of Emily Barnes from the Tree Commission.  Motion was seconded by Council Member Grieve.  Motion carried by voice vote.

     

    A motion was made by Mayor Mitchell to re-appoint Lee Borgers to the Norris Animal Shelter Commission.  Motion was seconded by Council Member Grieve.  Motion carried by voice vote.

     

A motion was made by Mayor Mitchell to re-appoint Loretta Painter to the Planning Commission Committee.   Motion was seconded by Council Member Beeman.   Motion carried by voice vote.

 

A motion was made by Mayor Mitchell to appoint Joe Deatherage to the Board of Zoning Appeal Committee.   Motion was seconded by Vice Mayor Painter.   Motion carried by voice vote.

 

  1. Ordinance 605 – Ordinance to Add Sections 10-205 and 2-503 Dealing with Title 10, Animal Control, Chapter 2 and Title 2, Animal Shelter Commission, Chapter 5 – City Manager Marshall presented Ordinance 605 for second reading.  He provided an overview of the Ordinance stating sections pertaining to seizure and redemption of dogs and cats and basic purposes had been added.  The Public Hearing for Ordinance 605 was held on December 11, 2017 at 6:30 p.m. and there were no comments made.  Motion was made by Council Member Beeman to approve Ordinance 605 on second reading.  Motion was seconded by Vice Mayor Painter.  Motion carried by voice vote.

 

  1. Ordinance 606 – Ordinance Amending the Norris Design Review Commission – City Manager Marshall presented Ordinance 606 for second reading.   The amendment added single tenant commercial buildings to the ordinance.  The Norris Planning Commission recommended the amendment.  The Public Hearing was held on December 11, 2017 at 6:30 p.m. with only one comment to clarify that existing buildings were grandfathered and comment concerning the limit of 50% glass.   Mayor Mitchell stated if a building plan had more than 50% glass, a variance could be requested.   Motion was made by Council Member Grieve to approve on second reading.  Motion was seconded by Vice Mayor Painter.  Motion carried by voice vote.

 

  1. CCC Camp Road Easement Request  - City Manager Marshall reported the Norris Planning Commission had reviewed the CCC Camp/Chestnut Drive request  to decrease the easement to 10 ft. and had voted to leave the easement at CCC Camp Rd./Chestnut Drive easement at 20 ft.    City Manager Marshall noted the current easement is for utilities and the current road standard is 50 ft.   Mayor Mitchell stated his interpretation of a road easement was whether the easement was 20 ft. or 10 ft., the City would have to acquire land to meet the current road standard of 50 ft.  City Manager Marhsall stated the City had no plans to put in a road at this location.  A motion was made by Vice Mayor Painter to accept the Norris Planning Commission recommendation to leave the CCC Camp Rd./Chestnut Dr. easement at 20 ft.  Motion was seconded by Council Member Grieve.  Motion carried by voice vote.

 

  1. CITY MANAGER REPORT

    City Manager Marshall reported on the following:

 

  1. Grant Updates

  1.  
    1. T-21 Grant Opportunity – Cannon and Cannon has finished the NEPA phase and is submitting the document to the state to move into the Design Phase.  The status of the easement needed for the project is being researched.  The Environmental Phase will take approximately 6-8 months to complete.  The latest date to begin construction is 11/01/2018.  City Manager Marshall has passed the Title VI training necessary for this grant.

    2. Safe Routes to Schools Grant – Grant has moved out of NEPA and is in the Design Phase.  City Manager Marshall met with the design firm and walked the project in the field. Evaluation of the current location of the crosswalks and determination of the best location for the crosswalks is currently in process.  Identification of areas where ADA compliance will be the least costly is also currently in process.   City Manager Marshall is researching what non-construction activities are required for the grant. 

 

  1. Recreation – Installation of playground swings will be complete as soon as the rubber mulch is delivered.

     

  2. Millie’s Wings – City Manager Marshall met with representatives from Millie’s Wings and they are research how to make our playgrounds more accessible.

 

  1. See attached City Manager Report. 

     

NEW BUSINESS

 

  1. Budget Amendments – None

     

  2. Resolution 8-2017 – Resolution to  Amend the Personnel Policy Section 5, Subsection M - City Manager Marshall recommended Section 5, Subsection M of the Personnel Policy be amended to read – the City may elect to contribute toward the cost of employee health benefits.  The City agrees to cover 100% of health coverage for employees hired before March 1, 2018.  The City also agrees to pay 100% of single health coverage for employees hired on or after March 1, 2018 and 85% of any other type of health coverage.   Employees hired on or after March 1, 2018 shall be eligible for TCRS Plan 3.  Employees hired before March 1, 2018 will remain in TCRS Plan 1.     Motion was made by Council Member Beeman to approve the Resolution 8-2017.  Motion was seconded by Vice Mayor Painter.  Motion carried by voice vote.

 

  1. City Manager Vehicle Information – City Manager Marshall reported the transmission was out of the City Manager’s vehicle and the estimated cost to repair is $4,500.   Based on the current value of the vehicle and the estimated cost of repair, City Manager Marshall recommends surplusing the vehicle.  The City Manager stated there is $589.35 left in the general government fuel charge account and he recommended increasing the City Manager compensation package by $589.35 until the end of the 2018 fiscal year.   This would push back the possible purchase of a new city asset until the 2018-2019 budget.   City Manager Marshall will use his vehicle for city business and would be responsible for maintaining insurance on his vehicle.  City Manager Marshall will prepare an agreement to document to be signed by both the City and the City Manager as to the insurance requirements.  The City’s insurance carrier, TML, would be notified the Chevrolet Equinox would no longer be insured and the City had entered into an agreement with the City Manager concerning use of his personal vehicle for City use.   Mayor Mitchell stated council wanted to treat him fairly and asked if this was what he, the City Manager, was recommending.    City Manager Marshall stated he did not want to overspend on the general government line items; he believes this more important than the compensation.  After Council discussion a motion was made by Council Member Beeman to approve increasing the City Manager compensation package by $589.35 through June 30, 2018 and to surplus the Chevrolet Equinox.  Motion was seconded by Vice Mayor Painter.   Motion carried by voice vote.

 

  1. Employee COLA – City Manager Marshall presented a proposed cost of living increase of 2%

    for all current city employees effective 01/01/2018.    City Manager Marshall stated we had found a savings of $13,970 was found in our Workers Compensation Insurance.    The proposed 2% COLA for the next six months would be $4,828.   City Manager Marshall stated the $13,970 savings had already been recognized this year and we can assume the same savings in Workers Compensation Insurance would be recognized next budget year as the Workers Compensation Insurance premium is determined as a result of safety survey and experience modifier.   Motion was made by Council Member Beeman to approve the 2% COLA increase.   Motion was seconded by Council Member Grieve.  Motion carried by voice vote.

     

  2. Mayor Mitchell reported Clinton Utilities Board CUB) is currently replacing some utility poles in Norris and have replaced utility poles on Oak, Ridgeway, Reservoir.  CUB will be replacing utility poles on Pine Road near the engineering lab and Sawmill Road to complete the circuit.  CUB will have to cut a few trees that are hanging over the road.  Mayor Mitchell requested Council meet the City Manager this week to survey the area where the utility poles will be going and provide feedback to CUB.   If a Council Member is not happy with the proposed work, Council can discuss in more detail at the next council meeting. 

 

  1. Accounts Payable, Minutes, and Reports  - Mayor Mitchell asked Council for questions or comments concerning accounts payable, minutes, and/or reports.  City Manager Marshall reported Police Detective Mike Poole was named East Tennessee Officer of the Year from the Tennessee Highway Safety Office.  The City department reports were reviewed.

 

 Motion was made by Council Member Grieve to adjourn.  Motion was seconded by Vice Mayor Painter.   Motion carried by voice vote at 9:00 p.m.

  1.  

 

_____________________________________                        _____________________________________

Matthew Marshall, City Manager                                                  Janet Parks, City Recorder

 

 


TO:                       Norris City Council                                      
FROM:                 Matthew Marshall                        

RE:                  City Manager’s Report                     

DATE:             December 11, 2017

 

  1. Grant Updates.   
  1. New Sidewalk Grant.  Cannon and Cannon has finished the NEPA phase and is turning that document into the state to move into the Design Phase.   The status of the easement needed for the project is being researched.  The Environmental Phase will take approximately 6-8 months to complete.  The latest we can start construction is 11/01/2018.  I have passed my Title VI training necessary for this grant.

     

  2. Safe Routes to Schools Grant.  This grant has moved out of NEPA and is in the Design Phase.  I have met with our design firm and we have walked the project in the field.  We are evaluating where the crosswalks are and determining the best location for them.  We are also attempting to identify areas where ADA compliance will be the least costly.  I have also begun researching what non construction activities are required for this grant.

     

  1. Recreation We are waiting for the rubber mulch to come in and will finish installation of the playground swings. 

     

  2. Millie’s Wings. I have met with representatives from Millie’s wings and we are looking at how we can make our playgrounds more accessible.

     

     

     

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