Norris City Council Minutes
Monday, January 8, 2018
BE IT REMEMBERED
THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON MONDAY, JANUARY 8TH, 2018, AT 7:00 P.M. WITH THE
FOLLOWING COUNCIL MEMBERS PRESENT: LARRY BEEMAN, JACK BLACK, BILL GRIEVE, CHRIS
MITCHELL AND LORETTA PAINTER.
was called to order by Mayor Mitchell.
HEAR THE PUBLIC
Ed McEleney, 123 Reservoir Rd., recognized
Norris Water Commission for discovering a water leak at his residence and expressed his appreciation for their hard work.
Jesse Jordan, 113 West
Norris Rd., thanked the Norris Volunteer Fire Department for their help with a chimney fire at his home.
Jerry Crossno, 8
East Circle Rd., stated he owns property on East Norris Rd. below the Pipe Doctor. Mr. Crossno wants to
give the City 1.3 acres located near Highway 61 and East Norris Rd. with the stipulation that it be known as Norris Creamery
Park. Mr. Crossno stated if the property is not used as a park the property will revert back to the
family. Mr. Crossno would maintain an easement on the property across from the Pipe Doctor in the event
of future development on the remaining property. Mr. Crossno stated if Council is agreeable to this he
would proceed. Mayor Mitchell noted that Mr. Crossno and his family have given to the community all
of their lives. Mr. Crossno and the family’s contributions have been greatly appreciated
and this donation is a continuing example of their generosity to the community. Mayor Mitchell stated
the Norris Sidewalk NEPA report has gone to the state and is almost in the final design phase. Mayor Mitchell
stated the City would like to hold off on finalizing the property transfer until the plans for the final design phase are
received to verify the design will fit within the 1.3 acres of property. Mr. Crossno stated the property
transfer is a lengthy process; therefore, he would start the process.
The minutes of the December 11, 2017 City Council
Meeting were presented for approval. Motion was made by Council Member Grieve to approve the minutes.
Motion was seconded by Council Member Black. Motion carried by voice vote.
Board and Commission Vacancies - A motion was made by Mayor
Mitchell to appoint Madison Jones to the Conservation/Recycle Commission. Motion was seconded by Vice Mayor
Painter. Motion carried by voice vote.
motion was made by Mayor Mitchell to appoint Larry Beeman to the Norris Planning Commission and Norris Board of Zoning Appeal.
Mayor Mitchell asked Board of Zoning Appeal Chairperson Joe Deatherage how he felt about a member of council
being on the BZA. Board of Zoning Appeal Chairperson Joe Deatherage stated he preferred to
not to have a member of City Council serve on the BZA Board. Mayor Mitchell stated there
is nothing in policy that states it is a violation for a member of Council to serve on the BZA Board. After
further discussion, the motion was seconded by Vice Mayor Painter. Motion carried by voice vote with Council
Member Beeman abstaining.
A motion was made by Mayor Mitchell to accept the resignation of Vice
Mayor Loretta Painter from the Community Development Board and to appoint Vice Mayor Loretta Painter to the Conservation/Recycle
Commission as the Council Representative. Motion was seconded by Council Member Beeman. Motion
carried by voice vote.
CITY MANAGER REPORT
City Manager Marshall reported on the
T-21 Grant Opportunity – Cannon
and Cannon has finished the NEPA phase and is submitting the documentation to the state to move into the Design Phase.
The status of the easement needed for the project is being researched. The Environmental Phase will
take approximately 6-8 months to complete. The latest date to begin construction is 11/01/2018.
City Manager Marshall has passed the Title VI training necessary for this grant.
Safe Routes to Schools Grant –
Grant has moved out of NEPA and is in the Design Phase. City Manager Marshall met with the design firm
and walked the project in the field. Evaluation of the current location of the crosswalks and determination of the best location
for the crosswalks is currently in process. Identification of areas where ADA compliance will be the least
costly is also currently in process. City Manager Marshall is researching what non-construction activities
are required for the grant.
– Rubber mulch will be installed this week and the installation of the swings will
happen soon after. The Recreation Survey has been received and submitted to the Recreation Committee
Police Dept. – City Manager Marshall reported two new
hires: Adam Bunch and Adam Stanley. They are currently on the job and participating
in their field training.
See attached City Manager Report.
Budget Amendments - City Manager Marshall presented a budget amendment in the amount
of $5,000 to cover cost for cutting trees on City property. City Manager Marshall noted the trees
were accessed by the Norris Tree Commission and were deemed not safe and needed to be cut. City
Manager Marshall noted there were several more trees on City property that would need to be cut in the near future.
Public Works - Other Repair and Maintenance
Motion was made by Mayor Mitchell to approve the $5,000 budget amendment. Motion was
seconded by Vice Mayor Painter. Motion carried by voice vote.
HG & A Associates PC –
2016-2017 Independent Audit – Malinda Mower, Lead Auditor with HG & A
Associates PC, gave an overview of the 2016-2017 CAFR. Ms.
Mowers thanked Council, City Manager Marshall, City Recorder Janet Parks, and the office staff for their assistance during
the audit. Ms. Mowers reported the City received an unmodified opinion (clean opinion) with no findings
for 2016-2017. She also reported the previous year findings had been corrected. Ms.
Mower reported the CAFR was submitted to the State and to the Government Finance Office Association for consideration of the
Certificate of Achievement for Excellence in Financial Reporting. She reported
the 2016-2017 cash position of the City is $1,114,890 and all of this is collateralized as required by the State of Tennessee.
She also reported the general fund balance increased by approximately $30,000 during 2017. The Waterworks
Fund operating revenue increased by $89,343 and this is a result of rate increases in both water and sewer rates.
She also noted that revenue increased by approximately $178,000 - this is a result of an increase in the CDBG grant
revenue. Ms. Mower wanted to mention a change in how the State looks at a distressed utility district.
In years past, grant revenue and contributing capital revenue could be included; however, going forward capital revenue
cannot be included in operating revenue. She noted it is important to monitor the bottom-line
of the waterworks funds and make sure it stays positive. Ms. Mower commended the City on how well the Waterworks
fund is managed. Ms. Mower stated overall it was a great financial year for the City.
Norris Commons Arboretum – Tree Commission
Chair Charles Nicholson presented a proposal to
establish a Norris Commons
Arboretum. Mr. Nicholson stated the arboretum was like a tree museum. In
2000, the TN State Division of Forestry established a program for certifying Arboretas across the state. Mr.
Nicholson stated there are four levels of arboretas and the Tree Commission wants to pursue level 1, which is the lowest level.
He stated this level requires at least 30 different species of trees within a discreetly identified area and at least
one of each of the species of trees be identified. About half of the trees in the Norris Commons
are already labeled as required by the certification leaving approximately sixteen trees that would need to be labeled.
Mr. Nicholson stated the Tree Commission hopes to start labeling the trees within the next two weeks.
Mr. Nicholson stated there is an application process that will need to be submitted to the Tennessee Urban Forestry
Council. Mr. Nicholson asked for the endorsement and support of Council.
All Council Members endorsed and supported the proposal.
Oak Road Park Proposed
Master Plan – City Manager Marshall stated a proposed master plan for the Oak Road Park had been developed.
City Manager Marshall gave a review of the proposed master plan which included parking, paved walkways, splash pad
and pump house, restrooms, basketball court, and universal playground. City Manager Marshall stated
this does not come with any funding attached to it and no obligation to fund it. Council Member Black stated
the other city playgrounds were considered and the Oak Road Park was obviously the best location for the splash pad.
Council Member Black gave an overview of the plan. Council Member Black stated a major part
of the plan is site preparation. Council Member Black stated in November 2015, Natalie Erb asked if the
Council would be interested in having an ADA playground installed at Eric Harold Park. Council Member Black
stated Council expressed an interest, but it did not go anywhere. Council Member Black stated he
contacted Mrs. Erb and asked if she would be interested in putting the playground (Millie’s Wings) in Oak Road Park,
and Mrs. Erb said she would love to talk about it. Council Member Black stated he had a meeting with Mrs.
Erb to discuss the Oak Road Park proposed plan. Council Member Black stated that ADA compliance
would be required for both the playground and the splash pad and this cost could be shared and would
be advantageous for both sides. Council Black stated the splash pad and playground would be two different
projects, and the projects would not need to be completed at the same time.
Council Member Black stated the Oak Road Park Master
Plan is a plan of what could be done – there is no guarantee we are going to do it, but the committee is asking for
approval to come up with a plan. Council Member Black stated he would like to have a Public Hearing
before the end of the month and come back to Council in February with more precise figures of the Oak Road Park Master Plan
layout. Council Member Black stated he had spoken to Anderson County Commissioner Warfield, Chairman
of the Anderson County Parks Committee, concerning the county participating with the park. Since this would be the only ADA
approved park/splash pad in the county, Commissioner Warfield feels strongly the county should participate in the project.
City Member Black stated he had received positive reaction to residents giving donations to fund the project.
City Manager Marshall stated public input concerning the park is a must. City Manager Marshall stated
if Council approves the master plan, he would schedule a time for public input.
Council Member Beeman
asked City Manager Marshall what was the next step. City Manager Marshall said the next step would
be to approve the Master Plan and over time take steps to complete some of the projects. City Manager Marshall
stated if the Master Plan was approved, he would put together one or two submittal grant packages for Councils review and
approval or denial. City Manager Marshall stated in the proposal the City would have to state how the projects
will be financed. City Manager Marshall stated if the grant application is submitted in March 2018,
the City would be notified in August 2018 as to approval or denial. Council Member Beeman asked if the
grant was approved and Council decided not to use the grant, what impact would these decisions have on future grants.
City Manager Marshall said he could not tell him that the State would not be more hesitant in the future approving
grant, but they understand council needs changes.
Cynthia Edrington, 75 Chestnut Drive,
stated she felt the older children were having playgrounds taken away from them, and she felt the current playground structure
at Oak Road Park should not be taken down. Mayor Mitchell stated he was supportive of the Universal
Playground and keeping as much of the current structures and building as needed. Mayor Mitchell stated
he wanted the playground to be more inclusive and universal. Mayor Mitchell stated he is supportive of
doing something we will all be proud of by making the playground accessible to all children. Mayor Mitchell
stated he puts the universal playground and the existing playground above the need of a splash pad. Mayor
Mitchell stated he supported the concept of the Master Plan being completed in phases with the universal playground as the
Council Member Larry Beeman stated as he recalled the committee had originally
been established to look at the feasibility of a splash pad, and the universal playground was not an issue
of the committee. Committee Member Jim E. Wallace stated the committee had started out discussing
the feasibility of a splash pad, but the scope of the project had increased to include the universal playground which
he had no problem with. Mayor Mitchell stated he had no problem the committee had expanded the scope of
the project. Committee Member Spencer Boardman stated the splash pad is a play
structure that would be ADA accessible, no different than the universal playground. Committee Member Boardman
stated there are certain zones within that splash pad for children of different ages. Mayor
Mitchell stated he supported the Master Plan, but felt the splash pad was a more difficult decision than the universal playground.
Chuck Nicholson stated parking needed to be considered early on as there is very little off road parking in the area.
After further discussion, City Manager Marshall stated Council had three options – table, hold a Public Hearing
and bring up at next meeting, approve or not approve. Council Member Black made a motion
to approve the development of the Oak Road Park Master Plan to include the splash pad and ADA playground. Motion
was seconded by Larry Beeman. Motion carried by voice vote.
Public Hearing – Oak Road Park Proposed
Master Plan - Motion was made by Vice Mayor Painter to hold the Public Hearing on January 23, 2018, at 6:00 p.m. at the
Norris Community Building. Motion was seconded by Council Member Black. Motion carried
by voice vote.
Accounts Payable, Minutes, and Reports - Mayor Mitchell asked Council for questions
or comments concerning accounts payable, minutes, and/or reports. Council Member Black
noted there were numerous traffic stops for speeding over the holidays, but no tickets were issued. Chief
Kain stated he thought the reason there were more warnings issued than tickets was because it was the holiday season.
Chief Kain said he felt the officers use good judgment when it comes to writing tickets. Mayor
Mitchell asked Chief Kain if he felt he had a ticket quota to meet and Chief Kain said no he did not feel he had a ticket
Motion was made by Council
Member Grieve to adjourn. Motion was seconded by Council Member Beeman. Motion
carried by voice vote at 9:05 p.m.
Marshall, City Manager
Janet Parks, City Recorder
Norris City Council
FROM: Matthew Marshall
City Manager’s Report
January 8, 2018
New Sidewalk Grant.
Cannon and Cannon have finished the NEPA phase and are turning that document into the state to move into
the Design Phase. The status of the easement needed for the project is being researched.
The Environmental Phase will take approximately 6-8 months to complete. The latest we can start
construction is 11/01/2018. I have passed my Title VI training necessary for this grant.
Safe Routes to Schools Grant.
This grant has moved out of NEPA and is in the Design Phase. I have met with our design firm and
we have walked the project in the field. We are evaluating where the crosswalks are and determining the
best location for them. We are also attempting to identify areas where ADA compliance will be the least
costly. I have also begun researching what non construction activities are required for this grant.
Recreation The rubber mulch will be installed this week and we will installing the swings
soon after. A recreation survey was submitted to the recreation committee for their comments.
Police Department. Our two new hires, Adam Bunch and Adam Stanley, are currently on the job and are in participation
in their field training.