Norris City Council Minutes

Monday, January 8, 2018

 

 BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON MONDAY, JANUARY 8TH, 2018, AT 7:00 P.M. WITH THE FOLLOWING COUNCIL MEMBERS PRESENT:  LARRY BEEMAN, JACK BLACK, BILL GRIEVE,    CHRIS MITCHELL AND LORETTA PAINTER.   

 

 

The meeting was called to order by Mayor Mitchell. 

HEAR THE PUBLIC

Ed McEleney, 123 Reservoir Rd., recognized Norris Water Commission for discovering a water leak at his residence and expressed his appreciation for their hard work.

Jesse Jordan, 113 West Norris Rd., thanked the Norris Volunteer Fire Department for their help with a chimney fire at his home.

Jerry Crossno,  8 East Circle Rd., stated he owns property on East Norris Rd. below the Pipe Doctor.  Mr. Crossno wants to give the City 1.3 acres located near Highway 61 and East Norris Rd. with the stipulation that it be known as Norris Creamery Park.   Mr. Crossno stated if the property is not used as a park the property will revert back to the family.  Mr. Crossno would maintain an easement on the property across from the Pipe Doctor in the event of future development on the remaining property.  Mr. Crossno stated if Council is agreeable to this he would proceed.   Mayor Mitchell noted that Mr. Crossno and his family have given to the community all of their lives.   Mr. Crossno and the family’s contributions have been greatly appreciated and this donation is a continuing example of their generosity to the community.   Mayor Mitchell stated the Norris Sidewalk NEPA report has gone to the state and is almost in the final design phase.  Mayor Mitchell stated the City would like to hold off on finalizing the property transfer until the plans for the final design phase are received to verify the design will fit within the 1.3 acres of property.   Mr. Crossno stated the property transfer is a lengthy process; therefore, he would start the process.

 APPROVAL OF MINUTES

  1. The minutes of the December 11, 2017 City Council Meeting were presented for approval.  Motion was made by Council Member Grieve to approve the minutes.  Motion was seconded by Council Member Black.  Motion carried by voice vote.

 

OLD BUSINESS

 

  1. Board and Commission Vacancies - A motion was made by Mayor Mitchell to appoint Madison Jones to the Conservation/Recycle Commission.  Motion was seconded by Vice Mayor Painter.  Motion carried by voice vote.    

     

    A motion was made by Mayor Mitchell to appoint Larry Beeman to the Norris Planning Commission and Norris Board of Zoning Appeal.  Mayor Mitchell asked Board of Zoning Appeal Chairperson Joe Deatherage how he felt about a member of council being on the BZA.    Board of Zoning Appeal Chairperson Joe Deatherage stated he preferred to not to have a member of City Council serve on the BZA Board.   Mayor Mitchell stated there is nothing in policy that states it is a violation for a member of Council to serve on the BZA Board.  After further discussion, the motion was seconded by Vice Mayor Painter.  Motion carried by voice vote with Council Member Beeman abstaining.

     

    A motion was made by Mayor Mitchell to accept the resignation of Vice Mayor Loretta Painter from the Community Development Board and to appoint Vice Mayor Loretta Painter to the Conservation/Recycle Commission as the Council Representative.   Motion was seconded by Council Member Beeman.  Motion carried by voice vote.

     

  2. CITY MANAGER REPORT

    City Manager Marshall reported on the following:

 

  1. Grant Updates

  1.  
    1. T-21 Grant Opportunity – Cannon and Cannon has finished the NEPA phase and is submitting the documentation to the state to move into the Design Phase.  The status of the easement needed for the project is being researched.  The Environmental Phase will take approximately 6-8 months to complete.  The latest date to begin construction is 11/01/2018.  City Manager Marshall has passed the Title VI training necessary for this grant.

 

  1.  
    1. Safe Routes to Schools Grant – Grant has moved out of NEPA and is in the Design Phase.  City Manager Marshall met with the design firm and walked the project in the field. Evaluation of the current location of the crosswalks and determination of the best location for the crosswalks is currently in process.  Identification of areas where ADA compliance will be the least costly is also currently in process.   City Manager Marshall is researching what non-construction activities are required for the grant. 

 

  1. Recreation – Rubber mulch will be installed this week and the installation of the swings will      happen soon after.  The Recreation Survey has been received and submitted to the Recreation Committee for comments.

     

  2. Police Dept.  – City Manager Marshall reported two new hires:  Adam Bunch and Adam Stanley.   They are currently on the job and participating in their field training.

 

  1. See attached City Manager Report. 

 

NEW BUSINESS

 

  1. Budget Amendments - City Manager Marshall presented a budget amendment in the amount of $5,000 to cover cost for cutting trees on City property.   City Manager Marshall noted the trees were accessed by the Norris Tree Commission and were deemed not safe and needed to be cut.    City Manager Marshall noted there were several more trees on City property that would need to be cut in the near future.

 

Increase Code:

Description

Amount

   110-43000-269

Public Works - Other Repair and Maintenance

    5,000.00

        decrease Code:

 

 

    110-27000

Fund Balance

    5,000.00

 

Motion was made by Mayor Mitchell to approve the $5,000 budget amendment.  Motion was       seconded by Vice Mayor Painter.  Motion carried by voice vote.

  

  1. HG & A Associates PC – 2016-2017 Independent Audit – Malinda Mower, Lead Auditor with HG & A

    Associates PC, gave an overview of the 2016-2017 CAFR.   Ms. Mowers thanked Council, City Manager Marshall, City Recorder Janet Parks, and the office staff for their assistance during the audit.  Ms. Mowers reported the City received an unmodified opinion (clean opinion) with no findings for 2016-2017.  She also reported the previous year findings had been corrected.  Ms. Mower reported the CAFR was submitted to the State and to the Government Finance Office Association for consideration of the Certificate of Achievement for Excellence in Financial Reporting.    She reported the 2016-2017 cash position of the City is $1,114,890 and all of this is collateralized as required by the State of Tennessee.     She also reported the general fund balance increased by approximately $30,000 during 2017.  The Waterworks Fund operating revenue increased by $89,343 and this is a result of rate increases in both water and sewer rates.   She also noted that revenue increased by approximately $178,000 - this is a result of an increase in the CDBG grant revenue.   Ms. Mower wanted to mention a change in how the State looks at a distressed utility district.   In years past, grant revenue and contributing capital revenue could be included; however, going forward capital revenue cannot be included in operating revenue.    She noted it is important to monitor the bottom-line of the waterworks funds and make sure it stays positive.  Ms. Mower commended the City on how well the Waterworks fund is managed.    Ms. Mower stated overall it was a great financial year for the City.

     

  2.  Norris Commons Arboretum – Tree Commission Chair Charles Nicholson presented a proposal to

    establish a Norris Commons Arboretum.   Mr. Nicholson stated the arboretum was like a tree museum.   In 2000, the TN State Division of Forestry established a program for certifying Arboretas across the state.  Mr. Nicholson stated there are four levels of arboretas and the Tree Commission wants to pursue level 1, which is the lowest level.   He stated this level requires at least 30 different species of trees within a discreetly identified area and at least one of each of the species of trees be identified.   About half of the trees in the Norris Commons are already labeled as required by the certification leaving approximately sixteen trees that would need to be labeled.  Mr. Nicholson stated the Tree Commission hopes to start labeling the trees within the next two weeks.   Mr. Nicholson stated there is an application process that will need to be submitted to the Tennessee Urban Forestry Council.    Mr. Nicholson asked for the endorsement and support of Council.   All Council Members endorsed and supported the proposal.

     

  3. Oak Road Park Proposed Master Plan – City Manager Marshall stated a proposed master plan for the Oak Road Park had been developed.   City Manager Marshall gave a review of the proposed master plan which included parking, paved walkways, splash pad and pump house, restrooms, basketball court, and universal playground.   City Manager Marshall stated this does not come with any funding attached to it and no obligation to fund it.  Council Member Black stated the other city playgrounds were considered and the Oak Road Park was obviously the best location for the splash pad.  Council Member Black gave an overview of the plan.   Council Member Black stated a major part of the plan is site preparation.  Council Member Black stated in November 2015, Natalie Erb asked if the Council would be interested in having an ADA playground installed at Eric Harold Park.  Council Member Black stated Council expressed an interest, but it did not go anywhere.   Council Member Black stated he contacted Mrs. Erb and asked if she would be interested in putting the playground (Millie’s Wings) in Oak Road Park, and Mrs. Erb said she would love to talk about it.  Council Member Black stated he had a meeting with Mrs. Erb to discuss the Oak Road Park proposed plan.   Council Member Black stated that ADA compliance would be required for both the playground and the splash pad and this cost could be shared and would be advantageous for both sides.  Council Black stated the splash pad and playground would be two different projects, and the projects would not need to be completed at the same time.  


    Council Member Black stated the Oak Road Park Master Plan is a plan of what could be done – there is no guarantee we are going to do it, but the committee is asking for approval to come up with a plan.   Council Member Black stated he would like to have a Public Hearing before the end of the month and come back to Council in February with more precise figures of the Oak Road Park Master Plan layout.   Council Member Black stated he had spoken to Anderson County Commissioner Warfield, Chairman of the Anderson County Parks Committee, concerning the county participating with the park. Since this would be the only ADA approved park/splash pad in the county, Commissioner Warfield feels strongly the county should participate in the project.   City Member Black stated he had received positive reaction to residents giving donations to fund the project.  City Manager Marshall stated public input concerning the park is a must.  City Manager Marshall stated if Council approves the master plan, he would schedule a time for public input.  

     

    Council Member Beeman asked City Manager Marshall what was the next step.   City Manager Marshall said the next step would be to approve the Master Plan and over time take steps to complete some of the projects.  City Manager Marshall stated if the Master Plan was approved, he would put together one or two submittal grant packages for Councils review and approval or denial.  City Manager Marshall stated in the proposal the City would have to state how the projects will be financed.   City Manager Marshall stated if the grant application is submitted in March 2018, the City would be notified in August 2018 as to approval or denial.  Council Member Beeman asked if the grant was approved and Council decided not to use the grant, what impact would these decisions have on future grants.  City Manager Marshall said he could not tell him that the State would not be more hesitant in the future approving grant, but they understand council needs changes.  

     

    Cynthia Edrington, 75 Chestnut Drive, stated she felt the older children were having playgrounds taken away from them, and she felt the current playground structure at Oak Road Park should not be taken down.   Mayor Mitchell stated he was supportive of the Universal Playground and keeping as much of the current structures and building as needed.  Mayor Mitchell stated he wanted the playground to be more inclusive and universal.  Mayor Mitchell stated he is supportive of doing something we will all be proud of by making the playground accessible to all children.  Mayor Mitchell stated he puts the universal playground and the existing playground above the need of a splash pad.  Mayor Mitchell stated he supported the concept of the Master Plan being completed in phases with the universal playground as the first phase. 

     

    Council Member Larry Beeman stated as he recalled the committee had originally been established to look at the feasibility of a splash pad, and the universal playground was not an issue of the committee.  Committee Member Jim E. Wallace stated the committee had started out discussing the feasibility of a splash pad, but the scope of the project had increased to include the universal playground which he had no problem with.  Mayor Mitchell stated he had no problem the committee had expanded the scope of the project.    Committee Member Spencer Boardman stated the splash pad is a play structure that would be ADA accessible, no different than the universal playground.  Committee Member Boardman stated there are certain zones within that splash pad for children of different ages.   Mayor Mitchell stated he supported the Master Plan, but felt the splash pad was a more difficult decision than the universal playground.  Chuck Nicholson stated parking needed to be considered early on as there is very little off road parking in the area.   After further discussion, City Manager Marshall stated Council had three options – table, hold a Public Hearing and bring up at next meeting, approve or not approve.   Council Member Black made a motion to approve the development of the Oak Road Park Master Plan to include the splash pad and ADA playground.  Motion was seconded by Larry Beeman.  Motion carried by voice vote.

 

  1. Public Hearing – Oak Road Park Proposed Master Plan - Motion was made by Vice Mayor Painter to hold the Public Hearing on January 23, 2018, at 6:00 p.m. at the Norris Community Building.  Motion was seconded by Council Member Black.  Motion carried by voice vote.

     

  2. Accounts Payable, Minutes, and Reports - Mayor Mitchell asked Council for questions or comments concerning accounts payable, minutes, and/or reports.   Council Member Black noted there were numerous traffic stops for speeding over the holidays, but no tickets were issued.  Chief Kain stated he thought the reason there were more warnings issued than tickets was because it was the holiday season.  Chief Kain said he felt the officers use good judgment when it comes to writing tickets.   Mayor Mitchell asked Chief Kain if he felt he had a ticket quota to meet and Chief Kain said no he did not feel he had a ticket quota.

 

  1. Motion was made by Council Member Grieve to adjourn.  Motion was seconded by Council Member Beeman.   Motion carried by voice vote at 9:05 p.m.

     

 

_____________________________________                        _____________________________________

Matthew Marshall, City Manager                                                  Janet Parks, City Recorder

 

 

 

 

TO:                       Norris City Council                                      
FROM:  Matthew Marshall                        

RE:                  City Manager’s Report                     

DATE:             January 8, 2018

 

  1. Grant Updates.   
  1. New Sidewalk Grant.  Cannon and Cannon have finished the NEPA phase and are turning that document into the state to move into the Design Phase.   The status of the easement needed for the project is being researched.  The Environmental Phase will take approximately 6-8 months to complete.  The latest we can start construction is 11/01/2018.  I have passed my Title VI training necessary for this grant.

     

  2. Safe Routes to Schools Grant.  This grant has moved out of NEPA and is in the Design Phase.  I have met with our design firm and we have walked the project in the field.  We are evaluating where the crosswalks are and determining the best location for them.  We are also attempting to identify areas where ADA compliance will be the least costly.  I have also begun researching what non construction activities are required for this grant.

     

  1. Recreation The rubber mulch will be installed this week and we will installing the swings soon after.  A recreation survey was submitted to the recreation committee for their comments. 

     

  2. Police Department. Our two new hires, Adam Bunch and Adam Stanley, are currently on the job and are in participation in their field training.