City of Norris Council Minutes October 9, 2017 1 | P a g e


Norris City Council Minutes
Monday, October 9, 2017

BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON MONDAY, OCTOBER 9TH, 2017, AT 7:00 P.M. WITH THE FOLLOWING COUNCIL MEMBERS PRESENT: LARRY BEEMAN, JACK BLACK, BILL GRIEVE, CHRIS MITCHELL AND LORETTA PAINTER.

The meeting was called to order by Mayor Mitchell.

HEAR THE PUBLIC

Don Forbes, 52 Deer Ridge Road, stated over a year ago he had contacted the previous City Manager Hester concerning a tree on city right-of-way he felt was leaning and was going to fall and cause damage to his property. Mr. Forbes stated he later spoke with the new City Manager Marshall at the City Office and told him the tree was leaning more. City Manager Marshall sent the Public Works Director Hevel to look at the tree. Mr. Forbes stated nothing was done to the tree and a few months later it fell on his travel trailer and his neighbor’s boat trailer. Mr. Forbes stated Public Works came and cleared the tree and removed everything around the trailers before a representative from the insurance company came to look at the damage. Mr. Forbes stated the City’s insurance representative said the trailer was a total loss, but later denied the claim by letter. The reason for the denial was not stated in the letter. Mr. Forbes said he assumed it was because it was an act of God. Mr. Forbes stated the fact that he notified the city multiple times of the issue with the tree negated the argument that the tree falling was an act of God. Mr. Forbes said he hopes Council will see fit to work with the insurance company and take care of this problem. Mr. Forbes stated he has mailed Council and the insurance company letters concerning the denial of the claim, but has not received any response. Mayor Mitchell and Council asked City Manager Marshall to follow up with the insurance company pertaining to this issue and provide feedback to Mr. Forbes.

Corky Phillips, 136 Pine Road, requested the City take two dogs that had been terrorizing the neighborhood for the last two years into the Norris Animal Shelter. Mr. Phillips said the dogs were being surrendered by his neighbor. The neighbor had been cited by the Norris Police Department concerning the care of the dogs and had recently been to court. Mr. Phillips stated he had contacted City Manager Marshall concerning the shelter taking the dogs, and the City Manager hold him surrendered dogs could not be taken in by the shelter. Mr. Phillips said the dogs were given to him and he took them to Norris Animal Hospital to be treated and groomed. Mr. Phillips stated he pays city taxes and wanted to know why the two dogs could not be taken in by the shelter so the dogs could be adopted. Mr. Phillips stated he would like the city to help him with this situation and take the dogs in. Mr. Phillips stated he would pay rent for the duration of the dogs stay at the shelter. Vice Mayor Painter asked what the animal shelter policy is regarding taking animals in. City Manager Marshall stated as far as a written policy, the only thing he can find states the animal shelter takes in stray or lose animals. City Manager Marshall had spoken to Public Works Director Hevel about this matter and was told forfeited animals had been turned down in the past. City Manager Marshall stated as a result of how forfeiture animals had been handled in the past, he told Mr. Phillips the city could not take the dogs. City Manager Marshall stated he was currently working on a new intake policy for the shelter and if Council wanted to add forfeiture animals to the list they could do so. Ricky Staples, 107 Hilltop Lane, stated the animal shelter had in fact taken in abandoned animals in the past; the animal shelter has taken several over the years when he was on the Animal Shelter Commission. City Manager Marshall stated he had discussed this with Public Works Director Hevel and was told there have been no surrendered animals since Director Hevel started working for the city. Mr. Staples stated animal shelter donors had given the Animal Shelter Commission a blank check for shelter expenses in the past, but the previous administration has driven animal shelter donors away which has put a burden on the Animal Shelter. Mayor Mitchell proposed a compromise; he proposed to ask the Animal Shelter to change their policy concerning surrendered animals and during this study period allow the two dogs to stay in the shelter due to the confusion about the policy. Mayor Mitchell stated this is an exception and not changing the policy. Mayor Mitchell stated he did not want to change the policy to require the shelter to accept all surrendered animals. Mayor Mitchell asked City Manager Marshall if he was comfortable with the proposal and City Manager Marshall stated no, but if it was Council’s wish he would like a motion and a vote. Mayor Mitchell made a motion to make a one-time exception to the policy during the study period and to take the two dogs into the shelter and not charge Mr. Phillips boarding rent. Motion was seconded by Council Member Black. Motion carried by voice vote.

Mr. Corky Phillips, 136 Pine Rd., asked about the policy concerning abandoned property in the City. He stated there are 2 – 3 houses in the City that have been abandoned and the City needs to do something about them. Mayor Mitchell said the City has deemed several houses not fit for occupancy in the past, but nothing has happened in the past six to nine months. Mayor Mitchell stated it is a very difficult process as a lengthy notice is required and the City needed to show respect to the individual. Mr. Phillips asked if the ordinances were going to be changed to better handle abandoned properties. Mayor Mitchell stated the City does have an ordinance concerning abandoned property, but it does not have a high grass ordinance. Council asked City Manager Marshall to communicate to the property owners of the abandoned properties the concerns about the condition of the homes, but Council stated he does not the authority to issue penalty or any type of action. Mr. Phillips is to provide a list of the homes and City Manager Marshall will assess the properties to determine if a letter is necessary. Ed McEleney, 123 Reservoir Rd., stated there was also an abandoned house on Reservoir Rd. Mayor Mitchell requested City Manager Marshall to review other City’s ordinances that pertain to abandoned property and report his findings to City Council.

Jesse Jordan, 113 West Norris Rd., officially notified City Council he had stepped down from the Norris Volunteer Fire Department.

APPROVAL OF MINUTES

1. The minutes of the September 11th, 2017 City Council Meeting was presented for approval. Motion was made by Council Member Grieve to approve the minutes. Motion was seconded by Council Member Beeman. Motion carried by voice vote.

OLD BUSINESS

2. Board and Commission Vacancies - None to present.

3. Splash Pad Subcommittee Report - City Manager Marshall gave an overview of the Splash Pad Subcommittee Report. City Manager Marshall stated no vendor or location was selected by the subcommittee, but during a presentation and city tour a vendor suggested Oak Road Park. He noted there is currently water at that location, but a line for wastewater would be needed. City Manager Marshall reported there are 50/50 match grant opportunities through the state (LPRF). Council Member Black stated the cost for the splash pad would be $170,000 - $200,000, depending on which option was approved, but this cost does not include bathrooms or a pump house. A slide presentation showing the splash pad options was also presented.

4. CITY MANAGER REPORT

City Manager Marshall reported on the following:

1) Grant Updates

a) T-21 Grant Opportunity – Cannon and Cannon has finished the NEPA phase and is submitting the document to the state to move into the Design Phase. The status of the easement needed for the project is being researched. The Environmental Phase will take approximately 6-8 months to complete. The latest date to start construction is 11/01/2018. City Manager Marshall has passed the Title VI training necessary for this grant.

b) Safe Routes to Schools Grant – Grant has moved out of NEPA and is in the Design Phase. City Manager Marshall met with the design firm and walked the project in the field. Evaluation of where the crosswalks are and determination of the best location for the crosswalks is currently in process. Identification of areas where ADA compliance will be the least costly is also currently in process. City Manager Marshall is researching what non-construction activities are required for the grant.

2) Recreation – The swing set has arrived and Public Works is installing it. Additional playground barriers and stakes and rubber mulch need to be purchased. City Manager Marshall requested approval to transfer $1,500 from the Playground Money Market Account to cover the expenditures. Motion was made by Vice Mayor Painter to approve the transfer to General Fund of $1,500 from the Playground Equipment Money Market account. Motion was seconded by Council Member Beeman. Motion carried by voice vote.

 

3) Sidewalk Inventory – Currently a third of the way through the sidewalk inventory and plan to finish this fall. Will continue to stripe crosswalks and identify areas that need improvement.


4) See attached City Manager Report.


NEW BUSINESS

5. Proclamation - Honoring Caroline Spurling – Mayor Mitchell presented a Proclamation honoring Caroline Spurling for her time and effort in support of the Norris Animal Shelter. Motion was made by Mayor Mitchell to approve the Proclamation. Motion was seconded by Council Member Grieve. Motion carried by voice vote.

6. Proclamation - Honoring Allies for Substance Abuse Prevention of Anderson County – Mayor Mitchell presented a Proclamation recognizing the week of October 23 – 31, 2017 as Red Ribbon Week. Motion was made by Mayor Mitchell to approve the Proclamation. Motion was seconded by Council Member Grieve. Motion carried by voice vote.

7. Resolution No. 6-2017 – Adopting A Compliance Manual Regarding Title VI of the Civil Rights Act of 1964 Policy Manual was presented by City Manager Marshall for approval. All municipalities in TN are required to be in compliance with Title VI policy in order to receive federal monies that are directed through the State. Motion was made by Council Member Beeman to approve Resolution No. 6-2017. Motion was seconded by Vice Mayor Painter. Motion carried by voice vote.

8. Review Debt Management Policy – City Manager Marshall gave an overview of the City’s Debt Management Policy. He reported an annual review was required per the ordinance. Motion was made by Council Member Grieve to approve the review of the Debt Management Policy. Motion was seconded by Council Member Black. Motion carried by voice vote.

9. Dairy Pond Traffic Study – City Manager Marshall reviewed the traffic study completed on Dairy Pond Road. City Manager Marshall stated the study showed 4.7% of the vehicles were going over 10 miles per hour; this percentage is considered low. Council Member Black stated he reviewed the Dairy Pony Road study from 2014 and 10% of the cars were going over 10 miles per hour. The current study has around 200 cars fewer per day speeding in the area than the 2014 study and the percentage of cars going over 40 dropped which is good; however, currently 113 cars per day are going over 41 miles per hour on Dairy Pond which is a high number. Council Member Black stated one car was going 65 miles an hour, 87 cars were going up to 45 miles per hour, and 20 cars were going between 46 and 50 miles per hour. These numbers are concerning. Council Member Black said fortunately the houses in the area are set back from the road and there are few children in the area playing in the front yard. Council Member Black stated the lack of lines on the road and the number of curves in the road is an issue. Mayor Mitchell said he shared Council Member Black’s concern and personally does not want to wait until an accident occurs for Council to act. Mayor Mitchell stated the police had been patrolling the area more which he felt was effective. Vice Mayor Painter said she felt the study gives the City Manager and the Police Chief some really good information as to what time of the day most of the speeding occurs and they can act accordingly. Harry Shatz, 13 Ridgeway, said there are some very sharp turns on Dairy Pond and a lack of signage. City Manager Marshall was given a message of support to communicate to the Chief to continue patrolling and to use the traffic information to target the patrol.

10. Accounts Payable, Minutes, and Reports

Mayor Mitchell asked Council for questions or comments concerning accounts payable, minutes, and/or reports. There were no questions or comments from Council. The City department reports were reviewed.

11. Motion was made by Vice Mayor Painter to adjourn. Motion was seconded by Council Member Grieve. Motion carried by voice vote at 9:15 p.m.

_____________________________________ _____________________________________

 

Matthew Marshall, City Manager Janet Parks, City Recorder

TO: Norris City Council

FROM: Matthew Marshall

RE: City Manager’s Report

 

DATE: October 9th, 2017


1. Grant Updates.

 

a. New Sidewalk Grant. Cannon and Cannon has finished the NEPA phase and is turning that document into the state to move into the Design Phase. The status of the easement needed for the project is being researched. The Environmental Phase will take approximately 6-8 months to complete. The latest we can start construction is 11/01/2018. I have passed my Title VI training necessary for this grant.


b. Safe Routes to Schools Grant. This grant has moved out of NEPA and is in the Design Phase. I have met with our design firm and we have walked the project in the field. We are evaluating where the crosswalks are and determining the best location for them. We are also attempting to identify areas where ADA compliance will be the least costly. I have also begun researching what non construction activities are required for this grant.


2. Recreation The swing set has arrived and our public works department will be installing in September. We need to purchase additional playground barriers and stakes before we can put down the playground mulch.


3. Sidewalk Inventory. We are a third of the way through the Sidewalk Inventory and plan to finish this fall. We will continue to stripe crosswalks and identify areas that need improvement.