Norris City Council Minutes
Monday, July 10, 2017
BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR
SESSION ON MONDAY, JULY torn, 2017, AT 7:00 P.M. WITH THE FOLLOWING COUNCIL MEMBERS PRESENT: JACK BLACK,
BILL GRIEVE, YORK HAVERKAMP,
AND LORETTA PAINTER.
The meeting was called to order by Mayor Mitchell.
Connie Stoner, 141 Butternut Drive,
invited Council Members and residents to attend a grant presentation at the Clinton Library on July 14th at
2 p.m. Tennessee Secretary of State, Tre Hargett, will be presenting the grants to the Clinton Public Library and the Anderson County Archives and Records Department.
Joe Deatherage, 122 CCC
Camp Road, thanked Gary Wood for an outstanding job as Interim Police Chief. Interim Chief Wood made
the job of Interim City Manage much easier.
APPROVAL OF MINUTES
The minutes of the June 12th,
2017 Council Meeting were presented for approval. Motion was made by Council Member Grieve to approve the minutes. Motion
was seconded by Council Member Painter. Motion carried by voice
Board and Commission Vacancies - Mayor Mitchell made a motion to appoint Essie Haverkamp as a Youth Member of the Conservation/Recycling
Committee. Motion was seconded by Vice Mayor Haverkamp. Motion carried by voice vote.
3. Ordinance No. 602 - An Ordinance to Amend Ordinance 588 Dealing With Title 18, Water and Sewer, Chapter 1, Section 110; and Chapter 1,
Section 113 - 2nd Reading - City Manager Marshall presented Ordinance No.
602 for a second reading. The amendment was needed due to the Water Department being referred to as the Watershed Department
in Ordinance 588. Motion was made by Council Member Black to
approve Ordinance No. 602 on
second reading. Motion was seconded by Council Member Grieve. Motion carried by voice vote.
Review Procedures for Replacing
Council Member - City Manager Marshall reviewed City Charter Article
Ill, Section 1, Section 3, and Section 5 pertaining to the Council Member eligibility
and selection of Vice Mayor. City Manager Marshall noted the person must be a qualified voter and a resident of the
city for a period of one year immediately prior to the date of such person's election. To fill a Council vacancy, the remaining
Council Members shall appoint a replacement to serve until the next regular election or until a successor is elected or qualified.
Mayor Mitchell stated we have no opening at this time.
5. CITY MANAGER REPORT
Marshall reported on the following:
1) 2016- 2017 Year to Date
City Budget- Overall expenditures are on target to budget with 99.7% of 2016
property taxes collected. Other key revenue categories such as State
Sales Tax, Local Option Sales Tax, and Wholesale Beer & Liquor Tax are on target to budget.
Overall, the City's financial health continues to be
2) 2016- 2017 Year to
Date Water Budget- Overall, NWC operations
budget remains tight, with no changes to report from the previous months. Revenue through June 2017
is 99% (excluding CDBG). Water sales are projected to be $17,000 over budget, but it is apparent the sewer sales will miss
the budget as we have now been below projected sewer revenue for eight consecutive months. Sewer sales
are projected to be approximately $36,000 short of projected annual revenue. NWC has agreed to
delay hiring until the budget detail is clearer.
3) Grant Updates
a) T-21 Grant Opportunity-The City has notified Cannon and Cannon to start the Environmental Phase of the project. The status
of the easement needed for the project is being researched. The Environmental Phase of the project will take approximately
6-8 months to complete. The latest date to start construction is November 01, 2018.
b) Safe Routes to Schools Grant- No change from last month. SRTS is a 100% federally funded program; no match is permitted. We have
begun the planning process for implementation. We have received our signed contract from the State and TDOT is working on the
4) Police Chief- Police Chief William "Chip" Kain began his first week with
the City on June 3, 2017.
5) Lion's Club Pavilion - Public Works installed the fans and they
were operational for the Norris Day celebration. We are still accepting donations to have the fans fully paid by donations.
The amount left to be raised is $242.
6) Recreation - City Manager Marshall reported he had received the
quotes for the swings and he is estimating the swings will cost approximately $3,500. City employees will
do the installation and will use some of the playground surface left over
from the Ridgeway playground project. Still pending quotes on the concrete table tennis and chess tables.
7) See attached City Manager Report.
1. Budget Amendments - The following budget amendments
were presented for approval:
GEN. FUND INCREASE CODE:
Pub. Saf. - Overtime
Pub. Saf. - Repair and Maint. Bldg.
1 l 0-42200-340
Norris Vol. Fire Dept. Exp.
TOOT Enhancement Grant
l l 0-43000-775
Used Oil Grant
Parks and Recreation Fae. (Ceiling Fans)
Other Oper. Supp.-Norris Animal Shelter Comm;
Other Oper. Supp.-Norris Little Theatre
Used Oil Grant
on the Commons
Pav. Ceiling Fan
Nor. Vol. Fire
Transfer from Solid
Motion was made by Council Member Grieve to approve the budget amendments as presented. Motion was seconded by Council Member Black. Motion carried by voice vote.
6. Proclamation - Gary Wood, Interim Police Chief - City Manager Marshall read a Proclamation recognizing Monday, July 10th, 2017 as "Police Chief Gary Wood Day"
for his service and dedication as Norris Interim Police Chief. Interim Police Chief Wood was presented
a proclamation wood plaque made by Council Member Black, and he also received an American Flag wooden plaque from the Norris
7. Ordinance No. 603 – 1st Reading - An Ordinance to Adopt Section 10-217 – 220
Dealing with title 10, Animal Control; Chapter 2 was presented by City Manager Marshall. City Manager Marshall
stated the changes pertained to animal care, procedures for violation of this chapter, tethering, and excessive barking. These changes were recommended by the Norris Animal Commission. City Manager Marshall stated Norris Animal Commission Member, Hannah Lawson, did a great job
with the development of the ordinance changes. Motion was made by Vice Mayor Haverkamp to approve Ordinance 603 on first reading. Motion was seconded by Council
Member Black. Motion carried by voice
vote. City Manager Marshall stated a Public Hearing will be scheduled before the second reading.
8. Petition From Property Owners on Chestnut Drive - City Manager Marshall presented and read a petition from all residents on Chestnut Drive stating and
requesting the following: 1) Chestnut Drive has
an easement way, which is undeveloped to CCC
Camp Road; 2) The easement way from Chestnut Drive to CCC Camp Road be
reduced in size to ten feet in width, with a restricted use for walking and non-motorized vehicles;
3) The matter be referred to Norris Planning Commission for review and after review council consider reducing
the easement width and use restriction; 4) If approved by Council, consider construction of the walking and non-motorized
easement at a future time when funds could become available; 5) The Council consider any available funding, grants and/or
consider a joint effort with Petitioners to effect the necessary construction.
Stephen Hurst, 55 Chestnut Drive, the spokesperson for the Chestnut Drive petitioners, stated
that all property owners on Chestnut Drive have signed the petition and are in favor of the request. Mr.
Hurst stated the current size of the easement is approximately the size of a city street. Mayor Mitchell is supportive of
the request, but still wants to hear from CCC Camp Road residents pertaining to this
request. Rick Staples, 107 Hilltop Lane, stated Council needs to
check with Norris Water Commission Superintendent Tony Wilkerson because water and sewer lines run
through that area and Superintendent Wilkerson occasionally drives through this area when there is a water leak. Joe Deatherage, 122 CCC Camp Road, asked if Council could just restrict usage instead of changing the easement. Stephen Hurst stated that just reducing the usage would not
stop a future Council from removing the usage restriction while the easement reduction would prevent any future road development.
City Manager Marshall stated he has discussed this matter with the Police Department and they agree it is best not to have
a road from Chestnut Drive to CCC Camp Road; additionally, the City has no plans to put a road in.
Mayor Mitchell wants to find out if the property owners
were compensated for the easement when the Chestnut Drive Subdivision was put in. Mayor Mitchell stated
if compensation was given to the land owners for the easement, we should be fair about giving the land back and getting the
compensation back. Vice Mayor Haverkamp asked if a survey would need to be done to determine the easement location and Mayor
Mitchell stated a survey would need to be done. Stephen Hurst stated if Council would give him approval to do the survey,
he would pay for it. Council Member Black suggested a copy of the July minutes be given to the Norris Planning Commission
before the next meeting. Mayor Mitchell stated he would like to encourage the CCC Camp Road property owners to submit some
type of communication showing support for this easement reduction. After Council discussion, a motion was made by Mayor Mitchell
to refer this request to the Norris Planning Commission for review and recommendation. Motion was seconded by Council Member
Grieve. Motion carried by voice vote.
9. Vice Mayor Haverkamp notified Council he was resigning as a member of the Norris City Council. Vice Mayor Haverkamp
stated he will be moving to Scotland where his wife has been accepted as a graduate student. After Council discussion, action
on the resignation was deferred until the August 2017 meeting. City Manager Marshall will accept letters of interest from
any registered voter who might be interested in filling the position.
10. Council Member Black asked about the possibility of re-striping some of the city
streets. City Manager Marshall stated he currently was doing a street and sidewalk inventory. City Manager
Marshall will report back to Council on his findings after the inventory is complete. Vice Mayor Haverkamp stated he felt
the crosswalks at the schools should be done because of the delay with the Safe Route to Schools grant. City Manager Marshall
stated that the work would have to be done by hand and during a time period that would have the least significant effect on traffic.
11. Council Member Black made a recommendation that the
Planning Commission look at ordinances to empower the City to
manage abandoned property in the City. Council Member Black stated there are buildings in the City that are inhabitable - the roofs are falling in and there are rodents are in and out. City Manager Marshall stated we currently
have a Slum Ordinance with high standards. City
Manager Marshall is currently reviewing abandoned property ordinances, and he will present an abandoned property ordinance(s) to Planning
Commission for review and recommendation. Motion was made by Council Member Black to refer this matter to the Planning Commission. Motion was seconded by Council Member Painter. Motion carried by voice vote.
12. Mayor Mitchell stated a couple of citizens spoke to him about
an accident on Dairy Pond Road. The citizens expressed continued concerns about speeding on Dairy Pond Road. Mayor Mitchell
stated the speed on Dairy Pond is an issue
that has been has been addressed
previously and that this issue continues to be addressed. Mayor
Mitchell requested City Manager Marshall and Police Chief Kain to
review options to address this issue. City Manager Marshall stated that since the July 7th there have been six traffic enforcement efforts on Dairy Pond Road and that
this high level of service will
continue to be provided for the Dairy Point Road area.
13. Mayor Mitchell stated Council Members have received a letter
from a resident concerning a tree hitting some personal property and the City's insurance company denied the claim. Mayor
Mitchell stated it is his opinion that we need to be very careful about going against the ruling of the
insurance company and he did not advise to change the decision.
14. Accounts Payable, Minutes, and
Mayor Mitchell asked Council for questions or comments
concerning accounts payable, minutes, and/or reports. There were no questions or comments from Council.
15. Motion was made by Council Member Grieve to adjourn. Motion was seconded by
Council Member Painter. Motion carried by voice vote at 8:36 p.m.
Matthew MarshaII, City Manager
Janet Parks, City Recorder