Norris City Council Minutes

Monday, July 10, 2017

 

BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON MONDAY, JULY torn, 2017, AT 7:00 P.M. WITH THE FOLLOWING COUNCIL MEMBERS PRESENT:  JACK BLACK, BILL GRIEVE, YORK HAVERKAMP,

CHRIS MITCHELL AND LORETTA PAINTER.

 

The meeting was called to order by Mayor Mitchell.

 

HEAR THE PUBLIC

 

Connie Stoner, 141 Butternut Drive, invited Council Members and residents to attend a grant presentation at the Clinton Library on July 14th at 2 p.m. Tennessee Secretary of State, Tre Hargett, will be presenting the grants to the Clinton Public Library and the Anderson County Archives and Records Department.

 

Joe Deatherage, 122 CCC Camp Road, thanked Gary Wood for an outstanding job as Interim Police Chief. Interim Chief Wood made the job of Interim City Manage much  easier.

 

APPROVAL OF MINUTES

 

1.         

,

 

The minutes of the June 12th, 2017 Council Meeting were presented for approval. Motion was made by Council Member Grieve to approve the minutes. Motion was seconded by Council Member Painter.   Motion carried by voice vote.

 

OLD BUSINESS

 

2.         Board and Commission Vacancies - Mayor Mitchell made a motion to appoint Essie Haverkamp as a Youth Member of the Conservation/Recycling Committee. Motion was seconded by Vice Mayor Haverkamp.  Motion carried by voice vote.

 

3.          Ordinance No. 602 - An Ordinance to Amend Ordinance 588 Dealing With Title 18, Water and Sewer, Chapter 1, Section 110; and Chapter 1, Section 113 - 2nd Reading - City Manager Marshall presented Ordinance No. 602 for a second reading. The amendment was needed due to the Water Department being referred to as the Watershed Department in Ordinance 588.  Motion was made by Council Member Black to approve Ordinance No. 602 on second reading. Motion was seconded by Council Member Grieve. Motion carried by voice vote.

 

4.          Review Procedures for Replacing Council Member - City Manager Marshall reviewed City Charter Article Ill, Section 1, Section 3, and Section 5 pertaining to the Council Member eligibility and selection of Vice Mayor. City Manager Marshall noted the person must be a qualified voter and a resident of the city for a period of one year immediately prior to the date of such person's election. To fill a Council vacancy, the remaining Council Members shall appoint a replacement to serve until the next regular election or until a successor is elected or qualified. Mayor Mitchell stated we have no opening at this time.

 

5.          CITY MANAGER REPORT

 

City Manager Marshall reported on the following:

1)     2016- 2017 Year to Date City Budget- Overall expenditures are on target to budget with 99.7% of 2016 property taxes collected. Other key revenue categories such as State Sales Tax, Local Option Sales Tax, and Wholesale Beer & Liquor Tax are on target to budget. Overall, the City's financial health continues to be strong.

 

2)     2016- 2017  Year to  Date  Water  Budget- Overall,  NWC operations  budget  remains tight, with no changes to report from the previous months. Revenue through June 2017 is 99% (excluding CDBG). Water sales are projected to be $17,000 over budget, but it is apparent the sewer sales will miss the budget as we have now been below projected sewer revenue for eight consecutive months.  Sewer sales are projected to be approximately $36,000 short of projected annual revenue.   NWC has agreed to  delay hiring until the budget detail is clearer.

 

3)     Grant Updates

a)      T-21 Grant Opportunity-The City has notified Cannon and Cannon to start the Environmental Phase of the project. The status of the easement needed for the project is being researched. The Environmental Phase of the project will take approximately 6-8 months to complete. The latest date to start construction is November 01, 2018.

b)      Safe Routes to Schools Grant- No change from last month. SRTS is a 100% federally funded program; no match is permitted. We have begun the planning process for implementation. We have received our signed contract from the State and TDOT is working on the environmental assessment.

 

4)     Police Chief- Police Chief William "Chip" Kain began his first week with the City on June 3, 2017.

 

5)     Lion's Club Pavilion - Public Works installed the fans and they were operational for the Norris Day celebration. We are still accepting donations to have the fans fully paid by donations.  The amount left to be raised is $242.

 

6)     Recreation - City Manager Marshall reported he had received the quotes for the swings and he is estimating the swings will cost approximately $3,500.  City employees will do the installation and will use some of the playground surface left over from the Ridgeway playground project. Still pending quotes on the concrete table tennis and chess tables.

 

7)     See attached City Manager Report.

 

 

NEW BUSINESS

1.  Budget Amendments - The following budget amendments were presented for approval: 

 

GEN. FUND INCREASE CODE:

DESCRIPTION

AMOUNT

110-42000-112

Pub. Saf. - Overtime

7,500.00

110-42000-266

Pub. Saf. -  Repair and Maint. Bldg.

3,000.00

1 l 0-42200-340

Norris Vol. Fire Dept. Exp.

10,500.00

I 10-43000-771

TOOT Enhancement Grant

4,100.00

l l 0-43000-775

Used Oil Grant

10,500.00

110-43000-937

Parks and Recreation Fae. (Ceiling Fans)

5,800.00

110-45160-329

Other Oper. Supp.-Norris Animal Shelter Comm;

5,000.00

110-47100-329

Other Oper. Supp.-Norris Little Theatre

11,000.00

 

Total

57,400.00

OFFSET: REVENUE

DESCRIPTION

AMOUNT

l l0-31800

Business Taxes

6,200.00

110-32600

Building Permits

3,000.00

I 10-33440

Used Oil Grant

7,100.00

110-33730

TN Safety Grant

1,500.00

110-33800

Local Revenue Allocations

3,300.00

110-36700

Animal Shelter Donations

7,000.00

I 10-36731

Concert on the Commons

5,000.00

110-36735

Norris Little Theatre

7,300.00

110-36737

Pav. Ceiling Fan Donations

5,500.00

110-36738

Nor. Vol. Fire Dept. Donations

6,100.00

110-36795

Transfer from Solid Waste

5,400.00

 

Total

57,400.00

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

  
 
 
 
 
 

 

 

 

 

 

 

 

 

 

 

 

 

Motion was made by Council Member Grieve to approve the budget amendments as presented. Motion was seconded by Council Member Black. Motion carried by voice vote.

 

6.      Proclamation - Gary Wood, Interim Police Chief - City Manager Marshall read a Proclamation recognizing Monday, July 10th, 2017 as "Police Chief Gary Wood Day" for his service and dedication as Norris Interim Police Chief.   Interim Police Chief Wood was presented a proclamation wood plaque made by Council Member Black, and he also received an American Flag wooden plaque from the Norris Police Officers.

7.      Ordinance No. 603 – 1st Reading -  An Ordinance to Adopt Section 10-217 – 220 Dealing with title 10, Animal Control; Chapter 2 was presented by City Manager Marshall. City Manager Marshall stated the changes pertained to animal care, procedures for violation of this chapter, tethering, and excessive barking. These changes were recommended by the Norris Animal Commission. City Manager Marshall stated Norris Animal Commission Member, Hannah Lawson, did a great job with the development of the ordinance changes. Motion was made by Vice Mayor Haverkamp to approve Ordinance 603 on first reading. Motion was seconded by Council Member Black. Motion carried by voice vote. City Manager Marshall stated a Public Hearing will be scheduled before the second reading.

 

8.     Petition From Property Owners on Chestnut Drive - City Manager Marshall presented and read a petition from all residents on Chestnut Drive stating and requesting the following: 1) Chestnut Drive has an easement way, which is undeveloped to CCC Camp Road; 2) The easement way from Chestnut Drive to CCC Camp Road be reduced in size to ten feet in width, with a restricted use for walking and non-motorized vehicles; 3) The matter be referred to Norris Planning Commission for review and after review council consider reducing the easement width and use restriction; 4) If approved by Council, consider construction of the walking and non-motorized easement at a future time when funds could become available; 5) The Council consider any available funding, grants and/or consider a joint effort with Petitioners to effect the necessary construction.

 

Stephen Hurst, 55 Chestnut Drive, the spokesperson for the Chestnut Drive petitioners, stated that all property owners on Chestnut Drive have signed the petition and are in favor of the request.  Mr. Hurst stated the current size of the easement is approximately the size of a city street. Mayor Mitchell is supportive of the request, but still wants to hear from CCC Camp Road residents pertaining to this request. Rick Staples, 107 Hilltop Lane, stated Council needs to check with Norris Water Commission Superintendent Tony Wilkerson because water and sewer lines run through that area and Superintendent Wilkerson occasionally drives through this area when there is a water leak. Joe Deatherage, 122 CCC Camp Road, asked if Council could just restrict usage instead of changing the easement. Stephen Hurst stated that just reducing the usage would not stop a future Council from removing the usage restriction while the easement reduction would prevent any future road development. City Manager Marshall stated he has discussed this matter with the Police Department and they agree it is best not to have a road from Chestnut Drive to CCC Camp Road; additionally, the City has no plans to put a road in.

 

Mayor Mitchell wants to find out if the property owners were compensated for the easement when the Chestnut Drive Subdivision was put in.  Mayor Mitchell stated if compensation was given to the land owners for the easement, we should be fair about giving the land back and getting the compensation back. Vice Mayor Haverkamp asked if a survey would need to be done to determine the easement location and Mayor Mitchell stated a survey would need to be done. Stephen Hurst stated if Council would give him approval to do the survey, he would pay for it. Council Member Black suggested a copy of the July minutes be given to the Norris Planning Commission before the next meeting. Mayor Mitchell stated he would like to encourage the CCC Camp Road property owners to submit some type of communication showing support for this easement reduction. After Council discussion, a motion was made by Mayor Mitchell to refer this request to the Norris Planning Commission for review and recommendation. Motion was seconded by Council Member Grieve. Motion carried by voice vote.

 

9.      Vice Mayor Haverkamp notified Council he was resigning as a member of the Norris City Council. Vice Mayor Haverkamp stated he will be moving to Scotland where his wife has been accepted as a graduate student. After Council discussion, action on the resignation was deferred until the August 2017 meeting. City Manager Marshall will accept letters of interest from any registered voter who might be interested in filling the position.

 

10.   Council Member Black asked about the possibility of re-striping some of the city streets.  City Manager Marshall stated he currently was doing a street and sidewalk inventory. City Manager Marshall will report back to Council on his findings after the inventory is complete. Vice Mayor Haverkamp stated he felt the crosswalks at the schools should be done because of the delay with the Safe Route to Schools grant. City Manager Marshall stated that the work would have to be done by hand and during a time period that would have the least significant effect on traffic.

 

11.  Council Member Black made a recommendation that the Planning Commission look at ordinances to empower the City to manage abandoned property in the City. Council Member Black stated there are buildings in the City that are inhabitable - the roofs are falling in and there are rodents are in and out. City Manager Marshall stated we currently have a Slum Ordinance with high standards. City Manager Marshall is currently reviewing abandoned property ordinances, and he will present an abandoned property ordinance(s) to Planning Commission for review and recommendation. Motion was made by Council Member Black to refer this matter to the Planning Commission. Motion was seconded by Council Member Painter. Motion carried by voice vote.

 

12.  Mayor Mitchell stated a couple of citizens spoke to him about an accident on Dairy Pond Road. The citizens expressed continued concerns about speeding on Dairy Pond Road. Mayor Mitchell stated the speed on Dairy Pond is an issue that has been has been addressed previously and that this issue continues to be addressed.  Mayor Mitchell requested City Manager Marshall and Police Chief Kain to review options to address this issue.  City Manager Marshall stated that since the July 7th there have been six traffic enforcement efforts on Dairy Pond Road and that this high level of service will continue to be provided for the Dairy Point Road area.

 

13.  Mayor Mitchell stated Council Members have received a letter from a resident concerning a tree hitting some personal property and the City's insurance company denied the claim. Mayor Mitchell stated it is his opinion that we need to  be very careful about going against the ruling of the insurance company and he did not advise to change the decision.

 

14.  Accounts Payable, Minutes, and Reports

Mayor Mitchell asked Council for questions or comments concerning accounts payable, minutes, and/or reports.  There were no questions or comments from Council.

 

15. Motion was made by Council Member Grieve to adjourn. Motion was seconded by Council Member       Painter. Motion carried by voice vote at 8:36 p.m.

 

 

 

         ________________________________                                                   ______________________________

      Matthew MarshaII, City Manager                                                   Janet Parks, City Recorder


TO: Norris City Council

 

FROM: Matthew Marshall

RE:      City Manager's Report

DATE:  May 8, 2017

 

  1. 2016-17 Year to Date (Estimated through May) CITY Budget. Overall, YTD Expenditures are on target to budget. 99.7% of property tax has been collected. Other key revenue categories such as State Sales Tax, Local Option Sales Tax, and Wholesale Beer & Liquor Tax are on target to budget.

     

    Overall, the City's financial health continues to be strong, and the City is in good position for meeting current capital needs such as equipment and road paving. However, long term projections indicate that additional revenues and/or change in city services may be necessary in the next 1-3 years.  The city's general fund expenditures through June are at 98%.

     

  2. 2016-17 Year to Date (Estimated through May) Water Commission Budget. Overall, NWC operations budget remain tight with no changes to report from previous months. Revenue through June 2017 is 99% (excluding CDBG Grant).

     

    Water sales for FYE 2017 project to approximately $17,000 overestimated revenue, but it is apparent that sewer sales will miss the budget as we have now been below projected sewer revenues for 9 consecutive months. Sewer sales project to be approximately $36,000 short of projected annual revenue.

     

    We do have two expense items that will offset the current projected revenue shortfall.  The first is unplanned savings of $33k that has resulted in a transition from the retirement of an existing employee to a new hire.

     

    We also budgeted for a new position beginning October 1 that NWC agreed to delay hiring until the budget detail was clearer. Should we delay this position until July 1, NWC would save an additional $40k in wages, health insurance, and retirement.

     

    We will continue to monitor closely.

     

  3. Grant Updates.

a.     New Sidewalk Grant. The city has notified Cannon and Cannon to start the Environmental Phase of the project.  The status of the easement needed for the project is being researched. The Environmental Phase will take approximately 6-8 months to complete. The latest we can start construction is 11/01/2018.

 

b.     Safe Routes to Schools Grant.  No change from last month.  Safe Routes to School (SRTS) is a federally funded program focusing on the benefits of children walking and biking to school. Its primary purpose is to encourage elementary and middle school children to safely walk and bicycle to school through infrastructure improvements, educational initiatives, and promotional activities. Projects and activities are 100% federally funded, no match is permitted.   Our award of this grant was received and we have begun the planning process for implementation. We have received our signed contract from the State and TOOT is working on the environmental assessment; we would like to bid this project out as soon as we can.

 

  1. Police Chief. Our new Police Chief William "Chip" Kain began his first week with the city on June 3rd.

     

  2. Lion's Club Pavilion. Public works will be installed the fans.  We are still accepting donations to have it fully paid for by donations. The mount left to be raised it $242.

     

  3. Recreation I have ordered the playground equipment and when it comes in we will be installing it. Summer recreation program is going well, and well will have a report on the usage of this program in the August meeting.






Enter supporting content here