Norris City Council Minutes

Monday, May 8, 2017

 

 

BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON MONDAY, MAY 8rn, 2017, AT 7:00 P.M. WITH THE FOLLOWING COUNCIL MEMBERS PRESENT: JACK BLACK, BILL GRIEVE, YORK HAVERKAMP, CHRIS MITCHELL, AND LORETTA PAINTER.

 

The meeting was called to order by Mayor Mitchell.

 

HEAR THE PUBLIC

 

Lester Murphy, 100 Dale Rd., stated that on Monday, May 15, 2017, the Executive Director of the Tennessee Valley Humane Society, Amy Luttrell, will be meeting with the Norris Animal Shelter Commission at the Norris Community Center at 7 p.m. to discuss animal care policies. Everyone is invited to attend.

 

Sarah Lockmiller, 23 Dairy Pond Rd., wanted to thank the responsible parties for the repair of the lights at the Norris Library and the clock at Town Center.

 

Jesse Jordan, 113 West Norris Rd., wanted to thank Chief Wood and Officer White for helping out when the helicopter landed on the Commons. Mayor Mitchell reported he had received two separate expressions of gratitude for the efforts of the Police, Fire, and First Responders and for their quickness and professionalism in response to recent calls.

 

Rick Stoner, 114 Butternut Dr., inquired as to when the Council Agenda would be posted on the City's website. George Miceli, 98 Butternut Dr., stated he had been updating the City's website, and as a result of the change in office personnel, the agenda has not yet been posted on the website. City Manager Marshall stated next month the Agenda will be posted on the website the same day the Council Meeting Packages are sent to the Council.

 

Ron Hill, 10 Hawthorne Place, commended the Police Department for the improvements they have made. He stated there has been much improvement in morale and job performance. Mr. Hill stated that Director Wood was doing a very good job.

 

Kathy Shubert, 18 Hilltop Place, asked if it would be possible to schedule brush pickup twice a month. It is her understanding that currently Public Works drive the streets and pick up the brush during the first full week of each month.   Ms. Shubert suggested that requests for brush pickup should be called in and a message left on an answering machine at Public Works with the address of the brush pickup. City Manager Marshall will review  the current  procedure and will follow-up with Ms. Shubert.

 

Cynthia Edrington, 75 Chestnut Drive, wanted to thank Councilman Black and Vice Mayor Haverkamp for repairing the play structure at Eric Harold Park.  Mayor Mitchell said Councilman Black deserves a round of applause for his hard work.

 

APPROVAL OF MINUTES

 

  1. The minutes of the April 10th, 2017 Council Meeting were presented for approval. Council Member Grieve noted a changed was needed on page 3, line 5 - Blacked to Black. Motion was made by Vice Mayor Haverkamp to approve the minutes with the above change. Motion was seconded by Council Member Black.  Motion carried by voice vote.

     

    OLD BUSINESS

     

  2. Board and Commission Vacancies - Mayor Mitchell made a motion to appoint Sharon Wallace to the Board of Zoning Appeals. Motion was seconded by Council Member Painter.  Motion carried by voice vote. Mayor Mitchell made a motion to appoint Brianne Kibler to the Recreation Commission.  Motion was seconded by Vice Mayor Haverkamp.  Motion carried by voice vote.

     

  3. Council Retreat Update - Council Member Black reported the retreat was great and an opportunity to meet informally. He noted a variety of subjects were discussed and would like to hold a retreat every three months.

     

  4. CITY MANAGER REPORT

     

    City Manager Marshall reported on the following:

     

  1. 2016- 2017 Year to Date City Budget - Overall expenditures are on target to budget with 99.7% of 2016 property taxes collected. Other key revenue categories such as State Sales Tax, Local Option Sales Tax, and Wholesale Beer & Liquor Tax are on target to budget. Overall, the City's financial health continues to  be strong.

     

  2. 2016- 2017  Year to Date  Water  Budget- Overall, NWC operations  budget  remains tight, with no changes to report from the previous months. Revenue through April 2017 is 81% (excluding CDBG). Water sales are projected to be $10,000 over budget, but it is apparent the sewer sales will miss the budget as we have now been below projected sewer revenue for eight consecutive months. Sewer sales are projected to be approximately $40,000 short of projected annual revenue.   NWC has agreed to delay hiring until the budget detail is clearer.

     

  3. Grant Updates

    1. T-21 Grant Opportunity- No change from last month. The grant for $347,000 was awarded to extend the City's sidewalk system to Highway 61. This will require the City to provide match funds of approximately $145,226. A Public Workshop concerning the modified site survey was held on Dec. 12, 2016. The engineer is waiting on notification from the City to start the Environmental  Phase of the project.  The status of the easement needed for the project is being researched. The Environmental Phase of the project will take approximately 6-8 months. The latest  date to  start construction is 11/01/2018.

    2. Safe Routes to Schools Grant - No change from last month. SRTS is a 100% federally funded program; no match is permitted. We have begun the planning process for implementation. We have received our signed contract from the State and TDOT is working on the environmental assessment. Construction should start in May or June 2017.

       

  4. Police Chief - Applications were taken for Public Safety Director/Police Chief until May 4, 2017. Applications are currently being reviewed and the interviewing and hiring process will begin soon.

     

  5. Lion's Club Pavilion - All quotes have been received and we are currently working with a vendor to have the fans installed. The amount raised for the fans is $5,525 and the price quoted from the selected vendor is $5,742. We are still accepting donations to make up the difference.

     

  6. Cradlepoint - A cradlepoint device has been installed in one of our police vehicles to serve as the Wi/Fi provider for that particular vehicle. This device was free of charge and will allow more features than a traditional data package enabled device.

     

  7. Health Insurance -We have been meeting with benefit advisors to come up with a health insurance package that both serves our employees needs and reduces the fiscal burden on the City and Water Commission.

     

  8. Recreation - Repairs have been made at Eric Harold Park and Oak Park. Multiple commercial recreation vendors have been contacted regarding slides, but the vendors will not sell a slide that does not fit their play structure. Quotes are being obtained for the swings at Eric Harold Park.

     

  9. See attached City Manager Report.

     

    NEW BUSINESS

     

  1. Proclamation - Clinton Utilities Board - A proclamation was read honoring Clinton Utilities Board for being an integral part of the City of Norris. Mayor Mitchell stated that their continued investment in their utility system is also an investment in the City of Norris. The City of Norris and the Norris City Council thanks Clinton Utilities Board for their dedicated service and respect for the character of the City of Norris. Motion was made by Council Member Black to approve the proclamation. Motion was seconded by Vice Mayor Haverkamp. Motion carried by voice vote.

     

  2. Proclamation- Powell-Clinch Utility District - A proclamation was read honoring Powell-Clinch Utilities Board for being an integral part of the City of Norris. Mayor Mitchell stated their continued investment in their utility system and great support for the Concert on the Commons is also an investment in the City of Norris. The City of Norris and the Norris City Council thank Powell-Clinch Utilities Board for their dedicated service and professional operations. Motion was made by Council Member Black to approve the proclamation. Motion was seconded by Vice Mayor Haverkamp. Motion carried by voice vote.

     

  3. Budget Amendments - The following budget amendments were presented for approval:

     

     

INCREASE/  DECREASE CODE:

DESCRIPTION

AMOUNT

  Increase

 

 

  110-41000-948

  Computer  Equipment (City's Total -  Water paying½)

3,700.00

 

INCREASE/ DECREASE CODE:

DESCRIPTION

AMOUNT

  Decrease

 

 

  110-27000

  Fund Balance

3,700.00

 

 

City Manager Marshall reported that the Local Government Computer used in the City Office for payroll, general ledger, and purchasing programs was approximately 10 years old and payroll could no longer be transmitted. The Norris Water Commission was paying for half of the expense. After Council discussion, motion was made by Vice Mayor Haverkamp to approve the above budget amendment. Motion was seconded by Council Member Painter. Motion carried by voice vote.

 

 

 

  1. 2017-2018 Budget Ordinance No. 600-1st Reading - City Manager Marshall presented the 2017- 2018 budget with no changes to the property tax rate. He also noted the budget has no COLA or STEP increases for employees, but this can be revisited after the cost of the medical insurance is determined in October 2017. Also, the two capital outlay notes totaling approximately $73,000 will be paid in full. Motion was made Council Member Grieve to approve the 2017-2018 Budget Ordinance No. 600 on first reading. Motion was seconded by Council Member Painter. Motion carried by voice vote. City Manager Marshall reported the Public Hearing concerning the 2017- 2018 Budget would be at 6 p.m. on May 31, 2017 in the Community Center Board Room.

     

  2. Ordinance 601 - An Ordinance Reorganizing and Restructuring the Police and Fire Departments – 1st Reading City Manager Marshall gave a summary of the Ordinance.  He noted other cities in the state have already moved away from the combined departments over the last 20 years and we are one of the few cities in the state that still has a Public Safety Department. Mayor Mitchell asked if the Volunteer Firefighters are covered under Workers Compensation; City Manager Marshall stated they are covered. The Ordinance gives the City Manager the authority to appoint the Police Chief and Fire Chief. City Manager Marshall noted the city would be aiming for an ISO rating of 4 by focusing on fire prevention. Also, he reported the Fire Chief would be working on dual members with the Andersonville and Rocky Top Volunteer Fire Departments. Motion was made by Vice Mayor Haverkamp to approve Ordinance 601 on first reading.  Motion was seconded by Council Member Painter. Motion carried by voice vote.

     

  3. City Manager Marshall noted Ordinance 601 requires a Public Hearing before the second reading. Motion was made by Vice Mayor Haverkamp to hold the Public Hearing on May 31, 2017 at 7 p.m. Motion  was seconded by Council Member  Painter.   Motion carried by voice vote.

     

  4. Accounts Payable, Minutes, and Reports - Mayor Mitchell asked Council for questions or comments concerning accounts payable, minutes, and reports.  There were no questions or comments from Council.

  5. Motion was made by Council Member Grieve to adjourn. Motion was seconded by Council Member Painter.  Motion carried by voice vote at 8:30 p.m.

 

 

     _____________________________                  _____________________________ 

     Matthew Marshall, City Manager                      Janet Parks, City Recorder                       

 

      City of Norris Council Minutes May 8, 2017

 

 

 

 

 


 

TO:      Norris City Council

 

FROM: Matthew Marshall

RE:      City Manager's Report

DATE:  May 8, 2017

 

 

  1. 2016-17 Year to Date (Estimated through April) CITY Budget. Overall, YTD Expenditures are on target to budget. 99.7% of property tax has been collected.     Other key revenue categories such as State Sales Tax, Local Option Sales Tax, and Wholesale Beer & Liquor Tax are on target to budget.

     

    Overall, the City's financial health continues to be strong, and the City is in good position for meeting current capital needs such as equipment and road paving. However, long term projections indicate that additional revenues and/or change in city services may be necessary in the next 1-3 years.   The 2016-2017 Year End Undesignated CASH reserves is estimated to be $351,032

     

  2. 2016-17 Year to Date (Estimated through April) Water Commission Budget. Overall, NWC operations budget remain tight with no changes to report from previous months. Revenue through April 2017 is 81% (excluding CDBG Grant).

     

    Water sales for FYE 2017 project to approximately $10,000 over budget, but it is apparent that sewer sales will miss the budget as we have now been below projected sewer revenues for 9 consecutive months. Sewer sales project to be approximately $40,000 short of projected annual revenue.

     

    We do have two expense items that will offset the current projected revenue shortfall.   The first is unplanned savings of $33k that has resulted in a transition from the retirement of an existing employee to a new hire.

     

    We also budgeted for a new position beginning October 1 that NWC agreed to delay hiring until the budget detail was clearer. Should we delay this position until July 1, NWC would save an additional $40k in wages, health insurance, and retirement.

    We will continue to monitor closely.

     

  3. Grant Updates.

    1. New Sidewalk Grant. No change from last month. Grant was awarded for $347,000 to extend the City sidewalk system to Highway 61. This will require the City to provide match funds of approximately $145,226 (A report of the expenses is attached).  A Public Workshop concerning the modified site survey was held on Dec. 12, 2016. Engineer is waiting on notification from the City to start the Environmental Phase of the project. The status of the easement needed for the project is being researched. The Environmental Phase will take approximately 6- 8 months to complete. The latest we can start construction is 11/01/2018.

       

    2. Safe Routes to Schools Grant. No change from last month. Safe Routes to School (SRTS) is a federally funded program focusing on the benefits of children walking and biking to school. Its primary purpose is to encourage elementary and middle school children to safely walk and bicycle to school through infrastructure improvements, educational initiatives, and promotional activities. Projects and activities are 100% federally funded, no match is permitted. Our award of this grant was received and we have begun the planning process for implementation. We have received our signed contract from the State and TOOT is working on the environmental assessment; construction should begin in May or June 2017.

       

  4. Police Chief.  Applications were taken for Public Safety Director/Police Chief until May

     

    4

     

     

     

     

    \

     

     

    4th, 2017. I am reviewing applications and will begin the interviewing and hiring process.

     

  5. Lion's Club Pavilion. All quotes have been received and we are currently working with a vendor to install the fans. The amount raised for the fans is $5,525 and the price quoted from the selected vendor is $5,742. We are still accepting donations to make up the difference.

     

  6. Cradlepoint.  We have installed a cradle point device in one of our police vehicles to serve   as the Wi/Fi provider for that particular vehicle. This device was free of charge and will allow more features than a traditional data package enabled device.

     

  7. Health Insurance. We have been meeting with benefit advisors to come up with a health insurance package that both serves our employees needs and reduces the fiscal burden on the city and water commission.

     

  8. Recreation.  Repairs have been made at Eric Harold Park  and Oak  Park.  Multiple commercial recreation vendors have been contacted regarding slides, but will not sell a slide that that does not fit their play structure. Quotes are being obtained for the swings at Eric Harold Park.


Enter supporting content here