Norris City Council
Monday, August 8th, 2016
IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON MONDAY, AUGUST 8TH, 2016, AT 7:00 P.M. WITH THE
FOLLOWING COUNCIL MEMBERS PRESENT: JACK BLACK, YORK HAVERKAMP,
AND LORETTA PAINTER. NOT PRESENT: BILL GRIEVE.
The meeting was called to order by Mayor Mitchell.
HEAR THE PUBLIC
Jo-Ann Fehr, 75 Hickory Trail, had three concerns she wanted to make. The first concern is the status of the sidewalk
repairs in Norris. She noted money was budgeted for repairs and she wanted to know how the City was going to proceed.
City Manager Hester stated Council asked for the sidewalks to be prioritized in front of the middle school and hot asphalt
repairs will be made before the end of summer. The second concern was the speeding issue. She noted when a speeding
issue was raised in 2014 at a Council Meeting there was a flurry of activity for approximately one week and citations were
issued. At a recent Council Meeting this year, issues were raised concerning speeding on Reservoir and Dairy Pond Road.
Again, there was a flurry of activity for approximately one week as reported in the Norris Bulletin and again it was dropped.
She stated she cannot believe a one week focus changes the behavior of those people who speed on the roads. Mrs.
Fehr noted she has been an Anderson County resident for 44 years and has resided in Norris for 22 years. She has been
a silent observer for a long, long time. Within the last 6 ½ years she has experienced a lot of harassment you
might say and she has noted patterns of behavior of a lot of our citizens and a lot of our employees within the City.
She stated she keeps up with what is going on in the world and our country and she has a concern for Anderson County, Clinton
City, and Norris City. She stated there is the New World Order or Globalization that is going on in our country.
She believes the City of Norris is a possible site for headquarters of this organization. This is something she does
not agree with.
Larry Sadler, 78 Dairy Pond Rd., asked council what was their ultimate responsibility to the
citizens of Norris in a few words. Council Member Painter said openness; Vice Mayor Haverkamp said to make changes
when needed; Council Member Black said respond to needs; Mayor Mitchell said to make sure the policies and ordinances
that have been passed can be enforced and City Management can do their job; and City Manager said to execute the policies
as set forth in the charter. Mr. Sadler said he feels the safety of the citizens should be the main concern of the Council.
Mr. Sadler stated we can go down the road again about traffic tickets and lack of enforcements, which is up and is down,
and brings up question number two: Why isn't the Safety Director here to address the people in case we have questions
and concerns and is that possible. City Manager Hester stated he does not attend the meetings nor does the Public Works
Director or Norris Water Superintendent. He asked if there was a reason they did not attend and asked what if
there was a question for the Public Safety Director. City Manager Hester stated he would be glad to help with
any questions or concerns. Mr. Sadler brought up the skunk problem in Norris and wanted to know if the City could
hire someone to exterminate the skunks - not kill but move the skunks somewhere else. Mayor Mitchell stated he
has personally moved several across the dam. Mayor Mitchell stated it is a common complaint he hears, but we have residents
that feed the wildlife. Council Member Black stated as long as we have birdfeeders, we will have skunks. He also
stated the City has a trap that can be borrowed to trap the skunks. City Manager Hester stated public awareness
is needed and until there is no food source, we will continue to have a skunk problem.
1. The minutes of the July 11th, 2016 Council Meeting
were presented for approval. Correction on Page 2, Section 5 was noted. Motion was made by Council
Member Black to approve the minutes. Motion was seconded by Council Member Painter. Motion carried
by voice vote.
1. Board and Commission Vacancies - A
motion was made by Mayor Mitchell to reappoint
Erin Rose to the Norris Watershed
Commission to a full term. Motion was seconded by Council Member Painter. Abstained: York Haverkamp.
Motion carried by voice vote.
A motion was made by Vice Mayor Haverkamp
to reappoint Susan Miceli to the Norris Library Board. Motion was seconded by Council Member Black. Motion carried
Ridgeway Park Additions - City Manager Hester reported the swing set and water fountain had been installed.
He hopes to have the slide in later this week.
Request: Ceiling Fans for Lions Pavilion - City Manager Hester reported $1,100 has been donated as of today and
that David Hopper was looking at different ceiling fan options.
Budget Amendment Ordinance No. 596 - An Ordinance Amending the Annual Operating Budget of the General, State Street
Aid, Watershed, and Refuse and Recycle Funds of the City of Norris, Tennessee for Fiscal Year 2015-2016 was
presented for 2nd Reading - City Manager Hester reviewed the Ordinance and recommended approval. Motion was made
by Vice Mayor Haverkamp to approve Ordinance No. 596 on second reading. Motion was seconded by Council Member Painter.
Motion carried by voice vote.
No. 597 - An Ordinance Amending the Norris Animal Shelter Commission Code - and Ordinance No. 598 - To Establish
a Fee Schedule in regard to the Norris Animal
Commission were presented for 1st Reading
- Norris Animal Shelter Commission Member Lindsey Pirkle reviewed the proposed changes. She reported in section 10-202
- the license requirement would be changed to a lifetime microchip/license and to include microchip or license tag number
on certificate of registration, and no separate fee for altered/unaltered pets. Section 10-205 - Dogs or
cats seized shall be detained in Norris for at least three working days and if properly microchipped or licensed the owner
shall be notified upon intake and given five days to redeem the animal and dogs, and cats detained in the shelter for
30 days may be transferred to another shelter. Section 10 - 214 - requires animals to be spayed or neutered
prior to leaving the shelter, unless they are not yet six months of age, in which case the owner must agree to spay or neuter
within 30 days of the six month threshold. Section 10-215 - An intake form detailing the animal's condition and
circumstances of detainment will be completed. At the end of the 72 hour stray hold, the animal will receive a well
check, subject to funding availability. Section 10 - 216 - Exceptions to adoptions are made on a case by case
basis and only with the approval of the Public Works Director or City Manager. Motion was made by Council Member Black
to approve the 1st reading of Ordinance 597 and 598. Motion was seconded by Vice Mayor Haverkamp.
Motion carried by voice vote.
City Manager Hester noted a Public
Hearing was required on Ordinance 597 and 598. Motion was made by Vice Mayor Haverkamp
to hold the Public Hearing on September 12th, 2016 at 6:30 p.m. Motion was seconded by Council Member Painter.
Motion carried by voice vote.
Mitchell proclaimed August 11, 2016 as Jesse Jordan Day in Norris. Jesse will celebrate his 23rd birthday
on August 11, 2016.
7. CITY MANAGER
City Manager Hester reported on the following:
2015 - 2016 Year to Date City Budget - Overall expenditures are on target
to budget with 100% of the 2015 property taxes collected, which is on pace with previous years. Annual audit work has
begun, and final financial reports will be available later this year.
2015 - 2016 Year to Date Water Budget - Overall, NWC operations budget is very tight.
It is estimated that the operations budget for the current fiscal year will have a shortfall of approximately $10,000 due
to the unexpected lift station repairs discussed at the last meeting. The annual audit has begun and final financial
reports will be available later this year. However, an operations budget shortfall will not have a negative impact
on current or future operations of NWC, as new rates go into effect July 1 and overall reserves for NWC are strong.
Current total reserve is $378,000.
3) Grant Updates
a. T-21 Grant Opportunity - grant was awarded for $347,000 to extend the City sidewalk system
to Highway 61. This will require the City to provide match funds of approximately $120,000. TDOT has authorized
the City to proceed with the Environmental Phase of the project. The site survey is being modified, and proceeding
with easement acquisition in the upcoming weeks.
b. Safe Routes to Schools Grant - signed
contract has been submitted to state and TDOT will perform the environmental assessment; this has to be completed before any
work can commence.
c. Oil Recycling Grant - An award has been made by TDEC for an oil recycling
grant in the amount of $21,500. This grant is 100% and requires no local match. A supplier has been selected and
plans are underway for installations to begin this summer. This grant will be completed by October 2016.
Local Parks and Recreation Grant Application - City Manager Hester reported the City was notified the application for
the $50,000 grant was not approved.
Council Election - City Council two year terms end this year. The next General Election is slated for November
8, 2016, and candidates may pick up qualifying petitions from the Anderson County Election Commission. Petitions
are due to the Election Commission by noon on August 18, 2016.
Public Safety Air Compressor - The air compressor used
to fill firefighter oxygen tanks has failed and will need to be replaced. City Manager Hester stated the
cost for a new air compressor would be $8,000. City Manager Hester requested the compressor be added to the Capital
Plan and the cost be pulled from the undesignated general fund balance. Mayor Mitchell reported Asst. Fire Chief Scott
Hackler told him the Norris Volunteer Fire Department will put $3,500 toward the purchase of a new air compressor.
Motion was made by Vice Mayor Haverkamp to pull $4,500 from the undesignated fund balance for the purchase of the air compressor.
Motion was seconded by Council Member Black. Motion carried by voice vote.
6) Emergency Road Repair - A hole was discovered
on West Norris Road at Orchard and it was determined that an area underneath the road had collapsed. An emergency repair
was done by pumping concrete grout under the road and filling the void. Cost of this emergency repair was $1,500.
City Manager Hester requested the emergency repair be paid from the State Street Aid undesignated fund balance.
Motion was made by Vice Mayor Haverkamp to pull the $1,500 from the undesignated State Street Aid Fund balance. Motion
was seconded by Council Member Black. Motion carried by voice vote.
Staffing Update - Announced Michael Poole will be joining the Norris Public Safety Department later this month.
He comes to us from the Anderson County Sherriff's Department and is a POST certified officer with several years of experience.
Michael and his family live in Andersonville.
Mayor Mitchell asked what the City employee turnover
rate was for the last 7 years. City Manager Hester stated it had changed very little. Most city employees
stay for a significant amount of time. Mayor Mitchell asked about turnover in the Police Department. City
Manager Hester stated we had three or four we have had to replace for different reasons, but is on par or less than other
area police departments.
Mayor Mitchell also noted the next water bills will reflect a rate increase effective July
1, 2016. City Manager Hester stated the bills will be going out this week and the minimum gallons will be going
from 3,000 to 2,000 on both water and sewer with the sewer rate also increasing by 7.5%.
8) Update of Watershed Resource Management Plan
A draft of the plan is now on the City's website for public review prior to its adoption. The public
is encouraged to attend future Watershed Board meetings and provide input.
See attached City Manager Report.
10) Budget Amendments - none
11) Norris Animal Shelter Commission - 2015-2016 Annual Report - City Manager Hester reviewed the
annual report. In cooperation with the City employees and volunteer caregivers, the Norris Animal Shelter cared
for 33 dogs and 23 cats during fiscal year 2015-2016. Commission members and volunteers logged in 1,136 times to work
at the shelter during the fiscal year. They also installed a safety gate, raised beds were provided for
all dog kennels, recruited three new commission members and several volunteers, sponsored an educational program for all volunteers
and members on "Animal Body Language", given by Frances Borgers, and developed a foster care agreement.
The 2016-2017 Work Plan was also reviewed.
Soccer Agreement for Norris Commons - City Manager Hester reviewed the 2016-2017 Soccer Agreement.
The agreement is the same as last year. City Manager Hester recommended approval of the agreement. Motion
was made by Vice Mayor Haverkamp to approve the 2016-2017 Soccer Agreement. Motion was seconded by Council Member Painter.
Motion carried by voice vote.
13) Accounts Payable,
Minutes, and Reports
Mayor Mitchell asked Council for questions or comments concerning accounts payable,
minutes, and reports. There were no questions or comments from Council.
Motion was made by Council
Member Black to adjourn. Motion was seconded by Council Member Painter. Motion carried by voice vote at
Norris City Council
FROM: Tim Hester
City Manager's Report
DATE: August 8, 2016
1. 2015-16 Year to Date (Estimated through July) CITY Budget. Overall,
YTD Expenditures are on target to budget. 100% of property tax has been collected. July actuals are not
yet available due to accounting year end close activities Annual audit work has begun, and final financial reports
will be available later this year.
Estimated 2015-16 Year End Undesignated CASH reserves finished
- General Fund $295,000
NOTE: This has increased by $25k due to higher than expected Hall Tax collections
Fund $175,311 ($26,779 of this is earmarked for future Rifle Range
Overall, the City's financial health continues to be strong, and the City is good position
for meeting current capital needs such as equipment and road paving. However, long term projections indicate that additional
revenues and/or change in city services may be necessary in the next 1-3 years.
Year to Date (Estimated through July) Water Commission Budget. Overall, NWC operations budget is very
tight, but expenditures are on target to date. Like the City, the annual audit has begun and final financial
reports will be available later this year.
- Grant Updates.
- New T-21 Grant Opportunity - grant was awarded for $347,000 to extend the City sidewalk system
to Highway 61. This will require the City to provide match funds of approximately $120,000. TDOT reports
that these types of projects typically take 2-3 years of prep work prior the project breaking ground. Engineer
is proceeding with the Environmental Phase of the project. The site survey has been modified, and
we will be proceeding with easement acquisition in the upcoming weeks.
- Safe Routes to Schools
Grant. Safe Routes to School (SRTS) is a federally funded program focusing on the benefits of children
walking and biking to school. Its primary purpose is to encourage elementary and middle school children to safely walk
and bicycle to school through infrastructure improvements, educational initiatives and promotional activities.
Projects and activities are 100% federally funded for the 2015 year; no match is permitted. Our award
of this grant was received and we have begun the planning process for implementation. We have received
our signed contract from the State and TDOT will perform the environmental assessment; this has to be completed before
any work can commence.
- Oil Recycling Grant. An award has been made by TDEC
for an oil recycling grant in the amount of $21,500. Grant request had been for $27,500, but grant
funds will cover all planned work. This grant is funded 100% and requires no local match.
A supplier has been selected and plans are underway for installations to begin this summer. This grant
will be completed by October 2016.
- Local Parks & Recreation Fund Application. Grant
application has been submitted and awards are expected in October. Focus of this grant would be re-surfacing the
tennis courts and updating the adjoining restrooms. This grant requires a 50% match, and if awarded we can
expect the project to be completed in the 2017-18 Fiscal Year. Project budget is estimated at $50,000, meaning
the City's responsibility would be $25,000.
City Council Election.
City Council 2 year terms end this year. The next General Election is slated for November 8, 2016, and
candidates may pick up qualifying petitions from the Anderson County Election Commission. Petitions are due
to the Election Commission by noon on August 18, 2016.
- Public Safety Air Compressor.
The air compressor used to fill firefighter oxygen tanks has failed and needs to be replaced. A similar compressor
will cost $6550 + $875 for installation + shipping, for a total of approximately $8,000. Chief Humphrey has
researched options, and with input from local compressor professionals, believes that a comparable sized compressor is
what we need. A motion is needed for Council approval to make this capital expenditure from the Undesignated Cash
- Emergency Road Repair. A hole was discovered on
West Norris Road @ Orchard, and it was determined that an area underneath the roadway had collapsed. An
emergency repair was done by pumping concrete grout under the road and filling the void. Cost of this
emergency repair was $1500. Funds are available to pay for this non-budgeted repair from the State
Street Aid Fund, however a budget amendment is required to indicate Council approval.
Update. I am pleased to announce that Michael Poole will be joining the Public Safety Department
later this month. Michael comes to us from the Anderson County Sherriff's Department and is a POST certified
officer with several years of experience. Michael and his family live in Andersonville and we welcome Michael
to Norris! Michael is filling a vacancy that was created by the resignation of PSO Hoskins. We
wish Mr. Hoskins the best in his future endeavors.
- Update of Watershed
Resource Management Plan. The Norris Watershed Board is working to update and revise the Resource
Management Plan. This plan addresses 3 major categories of activities in the Watershed: forest management,
recreation, and water quality. Public workshops were held in January, February, April, and May.
The plan will continue to be worked on and discussed at future meetings. A draft of the plan is now on the
City's website for public review. The public is encouraged to attend future Watershed Board meetings and provide
input to the Watershed Board regarding one of Norris' most important resources.