Norris City Council

Minutes

Monday, August 8th, 2016

 

 

BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON MONDAY, AUGUST 8TH, 2016, AT 7:00 P.M. WITH THE FOLLOWING COUNCIL MEMBERS PRESENT:  JACK BLACK, YORK HAVERKAMP,

CHRIS MITCHELL, AND LORETTA PAINTER.   NOT PRESENT:  BILL GRIEVE.

 

The meeting was called to order by Mayor Mitchell. 

 

HEAR THE PUBLIC

Jo-Ann Fehr, 75 Hickory Trail, had three concerns she wanted to make.  The first concern is the status of the sidewalk repairs in Norris.  She noted money was budgeted for repairs and she wanted to know how the City was going to proceed.  City Manager Hester stated Council asked for the sidewalks to be prioritized in front of the middle school and hot asphalt repairs will be made before the end of summer.  The second concern was the speeding issue.  She noted when a speeding issue was raised in 2014 at a Council Meeting there was a flurry of activity for approximately one week and citations were issued.  At a recent Council Meeting this year, issues were raised concerning speeding on Reservoir and Dairy Pond Road.  Again, there was a flurry of activity for approximately one week as reported in the Norris Bulletin and again it was dropped.  She stated she cannot believe a one week focus changes the behavior of those people who speed on the roads.  Mrs. Fehr noted she has been an Anderson County resident for 44 years and has resided in Norris for 22 years.  She has been a silent observer for a long, long time.  Within the last 6 ½ years she has experienced a lot of harassment you might say and she has noted patterns of behavior of a lot of our citizens and a lot of our employees within the City.  She stated she keeps up with what is going on in the world and our country and she has a concern for Anderson County, Clinton City, and Norris City.   She stated there is the New World Order or Globalization that is going on in our country.   She believes the City of Norris is a possible site for headquarters of this organization.  This is something she does not agree with. 

Larry Sadler, 78 Dairy Pond Rd., asked council what was their ultimate responsibility to the citizens of Norris in a few words.  Council Member Painter said openness;  Vice Mayor Haverkamp said to make changes when needed;  Council Member Black said respond to needs;  Mayor Mitchell said to make sure the policies and ordinances that have been passed can be enforced and City Management can do their job;  and City Manager said to execute the policies as set forth in the charter.  Mr. Sadler said he feels the safety of the citizens should be the main concern of the Council.  Mr. Sadler stated we can go down the road again about traffic tickets and lack of enforcements, which is up and is down,  and brings up question number two:  Why isn't the Safety Director here to address the people in case we have questions and concerns and is that possible.  City Manager Hester stated he does not attend the meetings nor does the Public Works Director or Norris Water Superintendent.   He asked if there was a reason they did not attend and asked what if there was a question for the Public Safety Director.   City Manager Hester stated he would be glad to help with any questions or concerns.   Mr. Sadler brought up the skunk problem in Norris and wanted to know if the City could hire someone to exterminate the skunks - not kill but move the skunks somewhere else.   Mayor Mitchell stated he has personally moved several across the dam.  Mayor Mitchell stated it is a common complaint he hears, but we have residents that feed the wildlife.  Council Member Black stated as long as we have birdfeeders, we will have skunks.  He also stated the City has a trap that can be borrowed to trap the skunks.   City Manager Hester stated public awareness is needed and until there is no food source, we will continue to have a skunk problem.

 

APPROVAL OF MINUTES

1.    The minutes of the July 11th, 2016 Council Meeting were presented for approval.   Correction on Page 2, Section 5 was noted.    Motion was made by Council Member Black to approve the minutes.   Motion was seconded by Council Member Painter.   Motion carried by voice vote.

 

OLD BUSINESS

 

1.    Board and Commission Vacancies - A motion was made by Mayor Mitchell to reappoint    

Erin Rose to the Norris Watershed Commission to a full term.  Motion was seconded by Council Member Painter.   Abstained:  York Haverkamp.  Motion carried by voice vote.

 

A motion was made by Vice Mayor Haverkamp to reappoint Susan Miceli to the Norris Library Board.  Motion was seconded by Council Member Black.  Motion carried by

  voice vote.

 

2.    Ridgeway Park Additions - City Manager Hester reported the swing set and water fountain had been installed.   He hopes to have the slide in later this week.

 

3.    Funding Request:  Ceiling Fans for Lions Pavilion - City Manager Hester reported $1,100 has been donated as of today and that David Hopper was looking at different ceiling fan options.

 

4.    2015-2016 Budget Amendment Ordinance No. 596 -  An Ordinance Amending the Annual Operating Budget of the General, State Street Aid, Watershed, and Refuse and Recycle Funds of the City of Norris, Tennessee for Fiscal Year 2015-2016 was presented for 2nd Reading  - City Manager Hester reviewed the Ordinance and recommended approval.  Motion was made by Vice Mayor Haverkamp to approve Ordinance No. 596 on second reading.  Motion was seconded by Council Member Painter.  Motion carried by voice vote.

 

5.    Ordinance No. 597 -  An Ordinance Amending the Norris Animal Shelter Commission Code -  and Ordinance No. 598 - To Establish a Fee Schedule  in regard to the Norris Animal
Commission
were presented for 1st Reading  - Norris Animal Shelter Commission Member Lindsey Pirkle reviewed the proposed changes.  She reported in section 10-202 - the license requirement would be changed to a lifetime microchip/license and to include microchip or license tag number on certificate of registration, and no separate fee for altered/unaltered pets.    Section 10-205 - Dogs or cats seized shall be detained in Norris for at least three working days and if properly microchipped or licensed the owner shall be notified upon intake and given five days to redeem the animal and dogs,  and cats detained in the shelter for 30 days may be transferred to another shelter.    Section 10 - 214 - requires animals to be spayed or neutered prior to leaving the shelter, unless they are not yet six months of age, in which case the owner must agree to spay or neuter within 30 days of the six month threshold.   Section 10-215 - An intake form detailing the animal's condition and circumstances of detainment will be completed.  At the end of the 72 hour stray hold, the animal will receive a well check, subject to funding availability.   Section 10 - 216 - Exceptions to adoptions are made on a case by case basis and only with the approval of the Public Works Director or City Manager.  Motion was made by Council Member Black to approve the 1st reading of Ordinance 597 and 598.  Motion was seconded by Vice Mayor Haverkamp.   Motion carried by voice vote.

 

City Manager Hester noted a Public Hearing was required on Ordinance 597 and 598.   Motion was   made by Vice Mayor Haverkamp to hold the Public Hearing on September 12th, 2016 at 6:30 p.m.  Motion was seconded by Council Member Painter.  Motion carried by voice vote.

 

6.     Mayor Mitchell proclaimed August 11, 2016 as Jesse Jordan Day in Norris.   Jesse will celebrate his 23rd birthday on August 11, 2016.

 

7.    CITY MANAGER REPORT

  City Manager Hester reported on the following:

 

1)    2015 - 2016 Year to Date City Budget - Overall expenditures are on target to budget with 100% of the 2015 property taxes collected, which is on pace with previous years.  Annual audit work has begun, and final financial reports will be available later this year.

 

2)    2015 - 2016 Year to Date Water Budget - Overall, NWC operations budget is very tight.         It is estimated that the operations budget for the current fiscal year will have a shortfall of approximately $10,000 due to the unexpected lift station repairs discussed at the last meeting.  The annual audit has begun and final financial reports will be available later this year.   However, an operations budget shortfall will not have a negative impact on current or future operations of NWC, as new rates go into effect July 1 and overall reserves for NWC are strong.  Current total reserve is $378,000.

 

3)    Grant Updates

a.    T-21 Grant Opportunity - grant was awarded for $347,000 to extend the City sidewalk system to Highway 61.  This will require the City to provide match funds of approximately $120,000.  TDOT has authorized the City to proceed with the Environmental Phase of the project.   The site survey is being modified, and proceeding with easement acquisition in the upcoming weeks.

b.    Safe Routes to Schools Grant - signed contract has been submitted to state and TDOT will perform the environmental assessment; this has to be completed before any work can commence.

c.    Oil Recycling Grant - An award has been made by TDEC for an oil recycling grant in the amount of $21,500.  This grant is 100% and requires no local match.  A supplier has been selected and plans are underway for installations to begin this summer.  This grant will be completed by October 2016.

d.    Local Parks and Recreation Grant Application - City Manager Hester reported the City was notified the application for the $50,000 grant was not approved.  

 

4)    City Council Election - City Council two year terms end this year.  The next General Election is slated for November 8, 2016, and candidates may pick up qualifying petitions from the Anderson County Election Commission.   Petitions are due to the Election Commission by noon on August 18, 2016.

 

5)    Public Safety Air Compressor - The air compressor used to fill firefighter oxygen tanks has failed and will need to be replaced.    City Manager Hester stated the cost for a new air compressor would be $8,000.  City Manager Hester requested the compressor be added to the Capital Plan and the cost be pulled from the undesignated general fund balance.  Mayor Mitchell reported Asst. Fire Chief Scott Hackler told him the Norris Volunteer Fire Department will put $3,500 toward the purchase of a new air compressor.   Motion was made by Vice Mayor Haverkamp to pull $4,500 from the undesignated fund balance for the purchase of the air compressor.  Motion was seconded by Council Member Black.  Motion carried by voice vote.

 

6)    Emergency Road Repair -  A hole was discovered on West Norris Road at Orchard and it was determined that an area underneath the road had collapsed.  An emergency repair was done by pumping concrete grout under the road and filling the void.  Cost of this emergency repair was $1,500.  City Manager Hester requested the emergency repair be paid from the State Street Aid undesignated fund balance.   Motion was made by Vice Mayor Haverkamp to pull the $1,500 from the undesignated State Street Aid Fund balance.  Motion was seconded by Council Member Black.  Motion carried by voice vote.

 

7)    Staffing Update - Announced Michael Poole will be joining the Norris Public Safety Department later this month.  He comes to us from the Anderson County Sherriff's Department and is a POST certified officer with several years of experience.  Michael and his family live in Andersonville.

 

Mayor Mitchell asked what the City employee turnover rate was for the last 7 years.   City Manager Hester stated it had changed very little.  Most city employees stay for a significant amount of time.   Mayor Mitchell asked about turnover in the Police Department.  City Manager Hester stated we had three or four we have had to replace for different reasons, but is on par or less than other area police departments.

Mayor Mitchell also noted the next water bills will reflect a rate increase effective July 1, 2016.   City Manager Hester stated the bills will be going out this week and the minimum gallons will be going from 3,000 to 2,000 on both water and sewer with the sewer rate also increasing by 7.5%.  

 

8)    Update of Watershed Resource Management Plan

A draft of the plan is now on the City's website for public review prior to its adoption.    The public is encouraged to attend future Watershed Board meetings and provide input.

 

9)    See attached City Manager Report. 

 

NEW BUSINESS

 

10)  Budget Amendments  - none

 

11) Norris Animal Shelter Commission - 2015-2016 Annual Report - City Manager Hester reviewed the annual report.   In cooperation with the City employees and volunteer caregivers, the Norris Animal Shelter cared for 33 dogs and 23 cats during fiscal year 2015-2016.  Commission members and volunteers logged in 1,136 times to work at the shelter during   the fiscal year.  They also installed a safety gate, raised beds were provided for all dog kennels, recruited three new commission members and several volunteers, sponsored an educational program for all volunteers and members on "Animal Body Language", given by Frances Borgers, and developed a foster care agreement.   The 2016-2017 Work Plan was also reviewed.

 

12) 2016-2017 Soccer Agreement for Norris Commons  - City Manager Hester reviewed the 2016-2017 Soccer Agreement.  The agreement is the same as last year.  City Manager Hester recommended approval of the agreement.   Motion was made by Vice Mayor Haverkamp to approve the 2016-2017 Soccer Agreement.  Motion was seconded by Council Member Painter.  Motion carried by voice vote.

 

13) Accounts Payable, Minutes, and Reports

Mayor Mitchell asked Council for questions or comments concerning accounts payable, minutes, and reports.  There were no questions or comments from Council. 

Motion was made by Council Member Black to adjourn.  Motion was seconded by Council Member Painter.   Motion carried by voice vote at 9:05 p.m.

 

 

 

 

 

 

 


 

 

TO:                  Norris City Council                          

FROM:            Tim Hester                

RE:                  City Manager's Report                    

DATE:             August 8, 2016

 

1.   2015-16 Year to Date (Estimated through July) CITY Budget.   Overall, YTD Expenditures are on target to budget.  100% of property tax has been collected.   July actuals are not yet available due to accounting year end close activities   Annual audit work has begun, and final financial reports will be available later this year.  

Estimated 2015-16 Year End Undesignated CASH reserves finished at:

  1.  
    1. General Fund             $295,000 NOTE: This has increased by $25k due to higher than expected Hall Tax collections
    2. Watershed Fund          $175,311 ($26,779 of this is earmarked for future Rifle Range improvements)

Overall, the City's financial health continues to be strong, and the City is good position for meeting current capital needs such as equipment and road paving. However, long term projections indicate that additional revenues and/or change in city services may be necessary in the next 1-3 years.

 

  1.  2015-16 Year to Date (Estimated through July) Water Commission Budget.  Overall, NWC operations budget is very tight, but expenditures are on target to date.   Like the City, the annual audit has begun and final financial reports will be available later this year.

 

  1. Grant Updates.   
    1. New T-21 Grant Opportunity - grant was awarded for $347,000 to extend the City sidewalk system to Highway 61.  This will require the City to provide match funds of approximately $120,000.  TDOT reports that these types of projects typically take 2-3 years of prep work prior the project breaking ground.  Engineer is proceeding with the Environmental Phase of the project.   The site survey has been modified, and we will be proceeding with easement acquisition in the upcoming weeks.
    2. Safe Routes to Schools Grant.  Safe Routes to School (SRTS) is a federally funded program focusing on the benefits of children walking and biking to school. Its primary purpose is to encourage elementary and middle school children to safely walk and bicycle to school through infrastructure improvements, educational initiatives and promotional activities.  Projects and activities are 100% federally funded for the 2015 year; no match is permitted.   Our award of this grant was received and we have begun the planning process for implementation.   We have received our signed contract from the State and TDOT will perform the environmental assessment; this has to be completed before any work can commence.
    3. Oil Recycling Grant.   An award has been made by TDEC for an oil recycling grant in the amount of $21,500.   Grant request had been for $27,500, but grant funds will cover all planned work.   This grant is funded 100% and requires no local match.    A supplier has been selected and plans are underway for installations to begin this summer.   This grant will be completed by October 2016.
    4. Local Parks & Recreation Fund Application.  Grant application has been submitted and awards are expected in October. Focus of this grant would be re-surfacing the tennis courts and updating the adjoining restrooms.   This grant requires a 50% match, and if awarded we can expect the project to be completed in the 2017-18 Fiscal Year.  Project budget is estimated at $50,000, meaning the City's responsibility would be $25,000. 

 

 City Council Election.   City Council 2 year terms end this year.   The next General Election is slated for November 8, 2016, and candidates may pick up qualifying petitions from the Anderson County Election Commission.   Petitions are due to the Election Commission by noon on August 18, 2016.

 

  1. Public Safety Air Compressor.   The air compressor used to fill firefighter oxygen tanks has failed and needs to be replaced.  A similar compressor will cost $6550 + $875 for installation + shipping, for a total of approximately $8,000.  Chief Humphrey has researched options, and with input from local compressor professionals, believes that a comparable sized compressor is what we need.  A motion is needed for Council approval to make this capital expenditure from the Undesignated Cash Reserve.

 

  1. Emergency Road Repair.  A hole was discovered on West Norris Road @ Orchard, and it was determined that an area underneath the roadway had collapsed.   An emergency repair was done by pumping concrete grout under the road and filling the void.   Cost of this emergency repair was $1500.    Funds are available to pay for this non-budgeted repair from the State Street Aid Fund, however a budget amendment is required to indicate Council approval.

 

  1. Staffing Update.  I am pleased to announce that Michael Poole will be joining the Public Safety Department later this month.   Michael comes to us from the Anderson County Sherriff's Department and is a POST certified officer with several years of experience.   Michael and his family live in Andersonville and we welcome Michael to Norris!   Michael is filling a vacancy that was created by the resignation of PSO Hoskins.   We wish Mr. Hoskins the best in his future endeavors.

 

  1. Update of Watershed Resource Management Plan.   The Norris Watershed Board is working to update and revise the Resource Management Plan.   This plan addresses 3 major categories of activities in the Watershed: forest management, recreation, and water quality.   Public workshops were held in January, February, April, and May.   The plan will continue to be worked on and discussed at future meetings.  A draft of the plan is now on the City's website for public review.  The public is encouraged to attend future Watershed Board meetings and provide input to the Watershed Board regarding one of Norris' most important resources.