Norris City Council

Minutes

Monday, April 11th, 2016

 

 

BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON MONDAY, APRIL 11TH, 2016, AT 7:05 P.M. WITH THE FOLLOWING COUNCIL MEMBERS PRESENT:  JACK BLACK, BILL GRIEVE, YORK HAVERKAMP,  CHRIS MITCHELL, AND LORETTA PAINTER.  

 

The meeting was called to order by Mayor Mitchell. 

 

HEAR THE PUBLIC

Lindsay Pirkle reported Comcast Care Day would be held on Saturday, April 30th, 2016 at 8:00 a.m. at the Norris Elementary School.   The project includes:  painting the art room, mulching the playgrounds, and other landscaping projects.  Volunteers are needed to help with the work.

Joe Deatherage, 122 CCC Camp Rd., reported the state has reinstalled the 30 mph sign on Highway 441.

Vice Mayor York Haverkamp reported the Norris Ecumenical Youth Groups would be doing a cleanup day on Highway 61 on April 23rd, 2016.  In honor of their work, he requested a Norris Earth Day Proclamation be issued recognizing their time and effort in the beautification of the City of Norris and Earth Day support.   City Manager Hester will prepare a Proclamation honoring the youth group.

Jack Mitchell reported Powell-Clinch Utility District was sponsoring the Concert on the Commons again this year.   

 

APPROVAL OF MINUTES

1.    The minutes of the March 14th, 2016 council meeting were presented for approval.  Vice Mayor noted a change on page 1, Ridgeway Park addition,  to change a  3 person slide to a

3 person swing.  Motion was made by Vice Mayor Haverkamp to approve the minutes with the change.   Motion was seconded by Council Member Black.  Motion carried by voice vote.

 

OLD BUSINESS

 

1.    Board and Commission Vacancies - A motion was made by Mayor Mitchell to appoint   

Mindy Wells to the Community Development Board.  Motion was seconded by Vice Mayor Haverkamp.  Motion carried by voice vote.

 

2.    Ridgeway Park Additions - City Manager Hester reported the playground equipment had been ordered.  The water fountain had arrived and will be installed later in the month.

 

CITY MANAGER REPORT

City Manager Hester reported on the following:

 

1)    2015 - 2016 Year to Date Budget - Overall expenditures are on target to budget with revenues slightly above estimates.  99% of the 2015 property taxes have been collected, which is on pace with previous years.  Overall the City's financial health continues to be very strong, and the City is in good position for meeting upcoming capital needs such as equipment and road paving.

 

2)    Grant Updates

a.    T-21 Grant Opportunity - grant was awarded for $347,000 to extend the City sidewalk system to Highway 61.  This will require the City to provide match funds of approximately $120,000.  TDOT has authorized the City to proceed with the Environmental Phase of the project.

b.    Safe Routes to Schools Grant - Preliminary paperwork has been submitted to state and we are waiting on their approval to perform the environmental assessment.

c.    Oil Recycling Grant - City Manager Hester reported he attended a mandatory seminar for the grant on February 9th, 2016.  Currently in the process of developing our specifications for equipment.  Grant should be completed by October 2016.

d.    Local Parks and Recreation Grant Application - City Manager Hester reported the focus of this $50,000 grant would be resurfacing the tennis courts and updating the adjourning restrooms.  This grant requires a 50% match and if awarded, we can expect the project to be completed in the 2017-2018 fiscal year.  If grant is approved we can expect the project to be completed in the 2017-2018 Fiscal Year.

 

3)    Annual Spring Clean Up - The dates of April 11 - 15, 2016 have been set for the annual    Norris spring cleanup.

 

4)    Update of Watershed Resource Management Plan

The Board is still working on update.  The plan will soon be available for public comment prior to its adoption.  The plan will be posted on the City's website soon.

 

5)    See attached City Manager Report. 

 

 

NEW BUSINESS

 

6)     Budget Amendments  - none

 

7)    Resolution 2 - 2016 - A Resolution to Authorize the Submission of a Local Parks and Recreation Fund (LPRF) Grant Application for Improvements at Eric Harold Park was presented for approval.   This grant would not exceed $50,000 and the match required is $25,000.   Motion made by Council Member Painter to approve Resolution 2-2016.     Motion was seconded by Council Member Grieve.  Motion carried by voice vote.

1)     Ordinance 593 - An Ordinance Amending Title 15, Motor Vehicles, Traffic and Parking, Chapter 3, Speed Limits, Section 15-303 in School Zones of the City of Norris was presented for first reading.    City Manager Hester noted the school zone speed times needed to be updated to reflect the dismissal times on Wednesdays.   City Manager Hester reported a Public Hearing was not required for this Ordinance.  Motion was made by Council Member Black to approve Ordinance 593 on first reading with revisions noted.  Motion was seconded by Council Member Grieve.  Motion carried by voice vote.

 

2)    2016-17 Budget Review  - City Manager Hester report the first Budget Workshop was held today at 6 p.m. before the Council Meeting.    The need to hold additional workshops was discussed.  Council Member Black made a motion to hold another Budget Workshop on Monday, May 9th, 2016 at 6 p.m. immediately before the regular City Council Meeting.   Motion was seconded by Vice Mayor Haverkamp.  Motion carried by voice vote.

 

3)    Accounts Payable, Minutes, and Reports

Mayor Mitchell asked Council for questions or comments concerning accounts payable, minutes, and reports.  There were no questions or comments from Council. 

Council Member Painter wanted to remind everyone that Norris Little Theater will be performing "The 25th Annual Putnam County Spelling Bee" on April 28th, 29th, and 30th, 2016 at the Norris Community Center.   Tickets are on sale at the Norris City Office.

 

Motion was made by Council Member Black to adjourn.  Motion was seconded by Council Member Grieve.   Motion carried by voice vote at 7:40 p.m.

 


 
 
 
 
 

 


TO: Norris City Council                               FROM:  Tim Hester                  

RE: City Manager's Report              DATE:              April 11, 2016

 

1.   2015-16 Year to Date (Estimated through March) Budget.   Overall, YTD Expenditures are on target to budget, and revenues are slightly above estimates.  99% of property tax has been collected through March, which is on pace with previous years.   Other key revenue categories (State Sales Tax, Local Option Sales Tax, Liquor & Beer Wholesale Tax) are on budget. 

Estimated 2014-15 Year End Undesignated CASH reserves finished at:

  1.  
    1. General Fund               $210,000
    2. Watershed Fund            $177,717 ($26,762 of this is earmarked for future Rifle Range improvements)

Overall, the City's financial health continues to be very strong, and the City is good position for meeting upcoming capital needs such as equipment and road paving.

  1.  Grant Updates.   
    1. New T-21 Grant Opportunity - grant was awarded for $347,000 to extend the City sidewalk system to Highway 61.  This will require the City to provide match funds of approximately $120,000.  TDOT reports that these types of projects typically take 2-3 years of prep work prior the project breaking ground.  TDOT has authorized us to proceed with the Environmental Phase of the project.   The site survey is being modified, and we expect to proceed with easement acquisition in the upcoming weeks.
    2. Safe Routes to Schools Grant.  Safe Routes to School (SRTS) is a federally funded program focusing on the benefits of children walking and biking to school. Its primary purpose is to encourage elementary and middle school children to safely walk and bicycle to school through infrastructure improvements, educational initiatives and promotional activities.  Projects and activities are 100% federally funded for the 2015 year; no match is permitted.   Our award of this grant was received and we have begun the planning process for implementation.   Preliminary paperwork has been submitted to the State and we are now waiting for their approval to perform the environmental assessment.
    3. Oil Recycling Grant.   An award has been made by TDEC for an oil recycling grant in the amount of $21,500.   Grant request had been for $27,500.   We will evaluate if we can still upgrade both used oil furnaces at Public Works and NWC operations buildings with the lower funded amount.   This grant is funded 100% and requires no local match.    I attended a mandatory seminar for this grant on February 9th, and we are in the process of developing our specifications for equipment.   This grant should be completed by October 2016.
    4. Local Parks & Recreation Fund Application.  Council approval is requested to apply for a new LPRF grant.   Focus of this grant would be re-surfacing the tennis courts and updating the adjoining restrooms.   This grant requires a 50% match, and if awarded we can expect the project to be completed in the 2017-18 Fiscal Year.  Project budget is estimated at $50,000, meaning the City's responsibility would be $25,000. 
  2. Annual Spring Clean Up.  The dates of April 11th through April 15th have been set for the annual Norris spring cleanup.  The City will pick up items curbside that are not too heavy for two men to handle.  Items that cannot be picked up are tires, paint or solvents, unused cleaning supplies, freezers or refrigerators, building materials, or anything with asbestos.

     3. Update of Watershed Resource Management Plan.   The Norris Watershed Board is working to update and revise the Resource Management Plan.   This plan addresses 3 major categories of activities in the Watershed: forest management, recreation, and water quality.   Public workshops were held in January, February, April, and May.   The plan will continue to be worked on and discussed at future meetings.  A draft of the plan is now on the City's website for public review.  The public is encouraged to attend future Watershed Board meetings and provide input to the Watershed Board regarding one of Norris' most important resources.