Norris Planning Minutes

January 4, 2016

Minutes of the Norris Planning Commission meeting, held in the Council Room of the Norris Community Building, 20 Chestnut Drive

Members Present:  Joy Wilson, John Barker, Matt Zorvan, Ed Meyer, Jack Black, Chairman Jeff Merritt

Public Present:  City Manager Tim Hester, Dan Hawk City Planning Adviser, Dan Brower, Jeff Bennell, Tony McAfee, Jim Black, Loretta Painter, Jack Mitchell, Pam Turner

I.             Call to Order:  Chairman Merritt called the meeting to order at 5:00 pm.

II.            Hear the Public:  No member of the public spoke 

III.           Minutes - December 7, 2015

                Chairman Merritt asked members if they had questions or corrections.  With no questions or     corrections brought forward, Chairman Merritt asked for a motion to approve as submitted.              Mr. Zorvan made the motion to approve as submitted, Mr. Black seconded, all voted                 unanimously to approve.

IV.          New Business: 

1.            Covenant Life Site Scope Revision Request:

                Mr. Dan Bower acting architect for Covenant Life distributed a updated site drawing reflecting   the proposed changes to Commissioners.

                Mr. Jeff Bennell, aid to Covenant Life explained the design and location of the two general         parking areas remains the same except for the relocation of the accessible handicap spaces.  They have been relocated closer to the main entries.  A second drop-off area has been added to     the buildings west entrance in a circulation design similar to the original east drop off.

                The primary request before Commission is to allow gravel paving to remain on both the east and             west parking areas.  The east parking area has been paved with concrete over approximately               40% of the area.  The Church proposes to have the remaining  gravel until such time that the Church can afford to pave the areas.

                The second request, is to change the original tree proposal from Bradford Pear to Sugar              

                Maples with no other change in count or species.

                After a short discussion, Mr. Hester commented that environmental studies have shown that a                non or low grade area that has been paved with gravel has a higher water absorption that that           of asphalt or concrete.  Mr. Hawk explained that he has seen a number of commercial             properties elect to have gravel parking areas in lieu of hard surfaces not only due to the lower cost but to add in storm water runoff.

                As to the second request everyone agreed that the sugar maple would be a better tree species               than the Bradford pear.

                Chairman Merritt made a motion to amend the original site plan to allow gravel parking on the remaining 60% of the east parking area and the entirety of the west parking area until the                Church can afford to pave these areas.  Motion also, to include the relocation of the accessible       handicap spaces and the change in the tree species from Bradford pear to sugar maple.  Mr.               Barker seconded.  Chairman Merritt called for a vote.  All voted unanimously to approve.

 

2.            Election of Officers

                *CHAIRMAN

                Chairman Merritt asked Commissioners for nominations for Chairman.  No nominations were    suggested.  Chairman Merritt nominated Mrs. Joy Wilson for Chairwoman saying given her professional background and organization skills that she would serve the City of Norris and The            Planning Commission well.  Mrs. Wilson accepted.

 

                ** VICE-CHAIRMAN

                Chairman Merritt asked Commissioners for nominations for Vice-Chairman.  No nominations     were suggested.  Chairman Merritt nominated John Barker saying that his profession as an     Architect positioned him well in assisting the Chairman and his ability to run a meeting in the absence of the Chairman.  Mr. Barker accepted.

 

                ***SECRETARY

                Chairman Merritt asked Commissioners for nominations for Secretary.  No nominations were    suggested.  Chairman Merritt nominated himself for Secretary as he has served that office for           his last two terms.

 

                ****BOARD OF ZONING APPEALS REPRESENTATIVE

                Chairman Merritt asked Commissioners for nominations for BZA representative.  No      nominations were suggested.  Chairman Merritt nominated Mr. Ed Meyer to fill this most significate position.  Mr. Meyer accepted.

 

                *****COMMUNITY DEVELOPMENT BOARD REPRESENTATIVE

                Chairman Merritt asked Commissioners for nominations for CDB representative.  No      nominations were suggested.  Chairman Merritt nominated Mr. John Barker saying given his            planning skills, enthusiasm and love of community will serve this board well.  Mr. Barker        accepted.

 

                Chairman Merritt Thanked the Commissioners for accepting their nomination and asked for a    motion to approve the nominees to their respected positions.  Mr. Black made the motion, Mr.    

                Zorvan seconded.  All voted unanimously to approve.

 

3.            Annual Ethics Forms due January 31, 2016

                Mr. Hester and Mr. Hawk reminded Commissioners of the looming deadline.

 

V.            OLD BUSINESS

                Rules and Procedures Training Session reminder for February:

                Mr. Hawk reminded Commissioners again of the upcoming training sessions.

 

 

VI.          ADJOURN

                Chairman Merritt asked Commission for any NEW or OLD business.  With no additional business                 brought forward Mr. Merritt asked for a motion to adjourn.  Mr. Barker made motion to              adjourn, Mr. Zorvan seconded.   All voted unanimously to approve.

 

 Minutes submitted by Jeff Merritt, Chairman/Secretary