Norris City Council

Minutes

Monday, December 14th, 2015

 

BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON MONDAY, DECEMBER 14TH, 2015, AT 7:00 P.M. WITH THE FOLLOWING COUNCIL MEMBERS PRESENT:  JACK BLACK, BILL GRIEVE, YORK HAVERKAMP, CHRIS MITCHELL, AND LORETTA PAINTER.  

 

The meeting was called to order by Mayor Chris Mitchell. 

 

HEAR THE PUBLIC

Joe Deatherage, 122 CCC Camp Road, expressed a safety issue concerning the speed limit on Highway 441 near the entrance to Norris and Alley Road.  The current speed limit is 50 mph and he inquired about changing the speed limit to 30.   City Manager Hester stated this is a state highway and the speed limits are set by the state.  He stated he would contact the state about this concern, but encouraged residents to also contact the state.

Susan Miceli, 98 Butternut, asked why the city did not decorate the tree in the Commons this year.  City Manager Hester noted it was too tall to decorate as the City does not have a bucket truck.   He noted it had not been decorated in several years due to this reason.

 

APPROVAL OF MINUTES

1.    The minutes of the November 9th, 2015 meeting were presented for approval.  Motion was made by Council Member Black to approve the minutes.   Motion was seconded by

Council Member Grieve.    Motion carried by voice vote.

 

OLD BUSINESS

 

2.    Board and Commission Vacancies - A motion was made by Mayor Mitchell to appoint   

Jeff Merritt to the Planning Commission and Frances Borgers to the Animal Commission.  Motion was seconded by Vice Mayor Haverkamp.   Motion carried by voice vote.

 

 

3.    Animal Commission Requested Changes to City Code - City Manager Hester reported he had not received any follow-up from the Animal Commission.

4.    Ordinance 587 - An Ordinance to Adopt a Fee Schedule for the Norris Municipal Code, Title 18, Utilities and Services, Schedule of Charges for Water and Sewer Service was presented   for second reading.  City Manager Hester reported the Public Hearing on this ordinance was held on December 14, 2015 at 6:00 p.m.   He reported there was only one comment and it was in favor of the ordinance.  The Ordinance also has the unanimous approval of the Norris Water Commission.   Motion was made by Council Member Grieve to approve Ordinance 587 on second reading.   Motion was seconded by Vice Mayor Haverkamp.  Motion carried   by voice vote.

5.    Ordinance 588 - An Ordinance to Amend Title 18, Water and Sewer, Chapter 1, Section 110; and Chapter 1, Section 113 was presented for second reading.   City Manager Hester reported the Public Hearing on this ordinance was held on December 14, 2015 at 6:00 p.m.   He reported there were no comments pertaining to this Ordinance.  The Ordinance also has the unanimous approval of the Norris Water Commission.  Motion was made by Council Member Black to approve Ordinance 588 on second reading.  Motion was seconded by Council Member Painter.  Motion carried by voice vote.

6.    Ordinance 589 - An Ordinance Amending Title 14 of the Norris Municipal Code by Adding a Definition for "Event Hosting" and to allow "Event Hosting" in the C-1 Commercial, C-2 Commercial, S-1 Scenic, and S-2 Scenic Business Districts was presented for second reading.   City Manager Hester reported the Public Hearing on this ordinance was held on December 14, 2015 at 6:00 p.m.   He reported there were no comments pertaining to this Ordinance.  Motion was made by Vice Mayor Haverkamp to approved Ordinance 589 on second reading.  Motion was seconded by Council Member Black.  Motion carried by voice vote.

7.    Council Member Black reported on the possible new committee to work on an overview of the city's recreation program and putting together a plan for the City of Norris.   Council Member Black suggested putting this issue in the hands of the Recreation Committee.   City Manager stated he had met with Natalie Erb, Millie's Wing, and was currently working with the State concerning our current parks.  City Manager Hester recommended this item and the development of the new committee be delayed until the January Council meeting when at    that time he should have more information from the State.

 

8.    CITY MANAGER REPORT

City Manager Hester reported on the following:

 

1)    2015 - 2016 Year to Date Budget - Overall expenditures are on target to budget with revenues slightly above estimates.  96% of the 2015 property taxes have been collected through November, which is on pace with previous years.  Overall the City's financial health continues to be very strong, and the City is in good position for meeting upcoming capital needs such as equipment and road paving.

 

2)    Grant Updates

a.    T-21 Grant Opportunity - grant was awarded for $347,000 to extend the City sidewalk system to Highway 61.  This will require the City to provide match funds of approximately $100,000.  TDOT has authorized the City to proceed with the Environmental Phase of the project, and an initial survey of the area will be done in the next few weeks.  City Manager Hester completed the required training for this project in November.

b.    Safe Routes to Schools Grant - City Manager Hester reported the award of this grant was received in August.  This is 100% federally funded, no match is permitted.  The target date for starting work on this grant will be early spring 2016, and completed by late spring.  Firm dates should be available by January 2016.      

c.    Oil Recycling Grant - an application has been made to TDEC for an oil recycling grant in the amount of $27,500.  If awarded, this would upgrade the used oil furnaces used to heat the Public Works and NWC Operations buildings.  This grant is funded 100% and requires no local match.  Awards will be announced later this year.

 

3)    Capital Updates

a.    Delivery of the new Public Safety vehicle is expected later than month.  The plan is to remove the police insignia from the old Durango and transition the Durango to use by the Public Works department.

b.    Community Building Siding - Work as begun and should be completed the end of the year, weather permitting.

c.    Ridgeway Park Additions - Work has begun to obtain pricing for swings, slide, and water fountain including installation.  Numbers should be available at the January Council Meeting.

 

4)    Update of Watershed Resource Management Plan - The Board is still working on update.  The plan will continue to be worked on and discussed at future meetings.

 

 

5)    TML Liability Audit - The annual audit was done earlier this year, with TML's suggestions received in November.  A final copy will be provided to Council for review in early 2016.

 

6)    See attached City Manager Report. 

 

Mayor Mitchell proposed City Council formulate a plan to replace the deteriorating sidewalks along the Commons on both sides of the street in front of the Norris Middle School.  City Manager Hester was asked to determine the cost of new sidewalks with emphasis on size and type of material that would work best.  City Manager Hester stated he had obtained a preliminary estimate of $35,000 for construction of a new 5 ft. asphalt sidewalk.  Mayor Mitchell requested City Manager Hester review options and determine current cash position and to determine if this project could be completed when the work on the Safe Grants to School is being done in early 2016.  City Manager Hester will present proposals at the January Council meeting concerning this matter.

 

NEW BUSINESS

 

7)     Budget Amendments

 

Increase / Decrease Code:

Description

Amount

Increase - 123-45100-259

Other Professional Services

    2,000.00

Decrease - 123-27000

Watershed Fund Balance Reserve

    2,000.00

 

City Manager Hester stated the budget amendment was needed to establish a permanent easement for existing trail access due to part of one of the trails being on the property of Clifton Stephens, 154 Butternut.  The amendment would pay for professional services to process the easement.  Also, City Manager Hester said approval was needed from Council to proceed with the easement negotiation.   Motion was made by Council Member Painter to approve the negotiation of the easement and the $2,000 budget amendment to cover the expense of professional service.  Motion was seconded by Council Member Black.   Motion carried by voice vote.

 

8)    Resolution 4-2015 - A Resolution by the City of Norris City Council Authorizing The Norris Water Commission to Apply for and Provide Match Funds for the 2015 Community Development Block grant was presented for approval.  City Manager Hester said the State requested revisions due to a change in the amount wording to include "not to exceed".    Motion was made by Council Member Grieve to approve Resolution 4-2015.  Motion was seconded by Council Member Painter.  The motion carried by voice vote.

9)    Ordinance 590 - An Ordinance Amending Title 14 of the Norris Municipal Code by Adding Definitions for Inn and Hotel/Motel, and to Allow Inns in the C-2 and S-1 Scenic Business District, and Allow Hotels/Motels in the C-2 Commercial District and P-1 Professional and Civic District Where Designated was presented for first reading.  City Manager Hester stated this ordinance had the unanimous approval of Norris Planning Commission.   Jack Mitchell expressed concern the ordinance limited inns to only C-2 and S-1.   After Council discussion, it was noted exceptions could be made by an appeal to the Norris Planning Commission.  City Manager Hester recommendation approval of Ordinance 590.  Motion was made by Vice Mayor Haverkamp to approve the first reading of Ordinance 590.  Motion was seconded by Council Member Painter.  The motion carried by voice vote.  Mayor Mitchell abstained from voting.

 

10) Amend Ordinance 591 - An Ordinance Creating the Norris Design Review Commission was presented for first reading.  This ordinance was recommended by the Norris Planning Commission.  Mayor Mitchell stated this ordinance was essential to the development of the annexed areas along the Highway 61 corridor.   Motion was made by Council Member Painter to amend Ordinance 591 as follows:    Section 3 - Remove all non-residential property and add all non-single family residential property; Add to Section 3. 2. - Applications to the DCR shall include building elevation renderings that clearly indicate compliance with the minimum design standards adopted by the Council; Add to Section 3. B. - All commercial buildings small have differences in front offset unless building is 50 feet wide or less at the front building line;  Add Section 3. E. - All mechanical equipment should be screened so not to be visible from the front or side of the building from adjacent streets; Add Section 4 - All design standards must be approved by City Council by Ordinance; and Add Section 3.5. - The Design Review Committee may adopt its own bylaws, as long as such bylaws do not conflict with this Ordinance.  Motion to amend Ordinance 591 was seconded by Vice Mayor Haverkamp.  Voting for:  Grieve, Haverkamp, Mitchell, and Painter.  Voting against:  Black.

 

11) Ordinance 591 - An Ordinance Creating the Norris Design Review Commission was presented for first reading.  This ordinance was recommended by the Norris Planning Commission.  Mayor Mitchell stated this ordinance was essential to the development of the annexed areas along the Highway 61 corridor.   Motion to approve the first reading of Ordinance 591 was made by Council Member Painter.  Motion was seconded by Vice Mayor Haverkamp.  Voting for:  Grieve, Haverkamp, Mitchell, and Painter.  Voting against:  Black.

 

12) City Manager Hester noted a Public Hearing would need to be held pertaining to Ordinances 590 and 591.   Motion was made by Vice Mayor Haverkamp to hold the Public Hearing on January 11, 2016 at 6:30 p.m. before the January Council Meeting.  Motion was seconded by Council Member Painter.  Motion carried by voice vote.

13) Accounts Payable, Minutes, and Reports

Mayor Mitchell asked Council for questions or comments concerning accounts payable, minutes, and reports.  There were no questions or comments from Council.  City Manager Hester reported Public Works had begun leaf collection.

Motion was made by Vice Mayor Haverkamp to adjourn.  Motion was seconded by Council Member Grieve.  Motion carried by voice vote at 9:35 p.m.

 

 

___________________________                              ________________________

Tim Hester, City Manager                                          Janet Parks, City Recorder

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 
 
 
 
TO: Norris City Council                                     FROM: Tim Hester              

RE: City Manager's Report                               DATE: December 14, 2015

 

1.   2015-16 Year to Date (Estimated through October) Budget.   Overall, YTD Expenditures are on target to budget, and revenues are slightly above estimates.  96% of property tax has been collected through November, which is on pace with previous years.   Other key revenue categories (State Sales Tax, Local Option Sales Tax, Liquor & Beer Wholesale Tax) are slightly ahead of budget. 

Estimated 2014-15 Year End Undesignated CASH reserves finished at:

  1.  
    1. General Fund             $210,000
    2. Watershed Fund         $177,717 ($26,762 of this is earmarked for future Rifle Range improvements)

Overall, the City's financial health continues to be very strong, and the City is good position for meeting upcoming capital needs such as equipment and road paving.

 

  1.  Grant Updates.   
    1. New T-21 Grant Opportunity - grant was awarded for $347,000 to extend the City sidewalk system to Highway 61.  This will require the City to provide match funds of approximately $100,000.  TDOT reports that these types of projects typically take 2-3 years of prep work prior the project breaking ground.  TDOT has authorized us to proceed with the Environmental Phase of the project, and an initial survey of the area will be done in the next few weeks.  Required training for this project was completed November 18.
    2. Safe Routes to Schools Grant Opportunity.  Safe Routes to School (SRTS) is a federally funded program focusing on the benefits of children walking and biking to school. Its primary purpose is to encourage elementary and middle school children to safely walk and bicycle to school through infrastructure improvements, educational initiatives and promotional activities.  Projects and activities are 100% federally funded for the 2015 year; no match is permitted.   Our award of this grant was received and we will begin the planning process for implementation.   The target date for starting work on this grant will be early spring 2016, and complete by late spring.   Firm dates should be available by January.
    3. Oil Recycling Grant.   An application has been made to TDEC for an oil recycling grant in the amount of $27,500.   If awarded, this would upgrade the used oil furnaces used to heat the Public Works and NWC operations buildings.   This grant is funded 100% and requires no local match.   Awards will be announced later this winter.

 

  1. Capital Update
    1. Public Safety Vehicle.  Delivery of the new vehicle is expected later this month.   
    2. Community Building Siding.  Work has begun and should be completed by the end of the year, weather permitting.
    3. Ridgeway Park Additions.  Work has begun to obtain pricing for swings, slide, and water fountain, including installation.  Installation of a swing and slide will need to meet ASTM standards for insurance purposes; this will require having defined areas that have compliant mulching.   Quotes have been requested for equipment + all necessary supplies.  Numbers should be available for the January Council meeting.

 

  1. Update of Watershed Resource Management Plan.   The Norris Watershed Board is working to update and revise the Resource Management Plan.   This plan addresses 3 major categories of activities in the Watershed: forest management, recreation, and water quality.   Public workshops were held in January, February, April, and May.   The plan will continue to be worked on and discussed at future meetings.  The public is encouraged to attend future Watershed Board meetings and provide input to the Watershed Board regarding one of Norris' most important resources.

 

  1. TML Liability Audit.  The annual audit was done earlier this fall, with TML's suggestions received in November.   Among these were to establish designated handicap parking at Oak Road Park (this will be done by Public Works) and to establish a written procedure for the use of our new body cameras by Public Safety Officers.  These cameras were obtained with a grant earlier this year.   TML provided a sample policy that is currently under review by our Public Safety Department.   A final copy will be provided to City Council for review early in 2016.