Norris City Council

Minutes

Monday, November 9th, 2015

 

 

BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON MONDAY, NOVEMBER 9TH, 2015, AT 7:00 P.M. WITH THE FOLLOWING COUNCIL MEMBERS PRESENT:  JACK BLACK, BILL GRIEVE, YORK HAVERKAMP, CHRIS MITCHELL, AND LORETTA PAINTER.  

 

The meeting was called to order by Mayor Chris Mitchell. 

 

HEAR THE PUBLIC

Chris Harder with ASAP reported he would be attending a meeting in Nashville concerning wine being sold in stores.  He asked if Council had any concerns that needed to be addressed concerning this matter.    Mayor Mitchell asked what concerns ASAP had.  Mr. Harder reported they had concerns about training requirements and wanted more specifics.   There were no concerns reported by Council.

Rachel Pemberton, Dairy Pond Rd., presented Natalie Erb's proposed plan to install a universal playground everyone can access no matter their ability.  Natalie formed Milly's Wings, a 501C3 nonprofit organization after the passing of her daughter, Amelia.   The goal of Milly's Wings is to install a universal playground and also offer educational activities to raise the awareness of including individuals with limitations from special needs.  This is a multi-phased plan.  The phase approach would consider the following:  Universal playground as the entrance piece, splash pad, fort, skateboard area, and basketball and/or volleyball courts.  Natalie is asking for Council's blessing to come back with a plan.   The Council was in support and Council Member Black agreed to spearhead a new committee to work on an overview of the city's recreation program and putting together a plan for the City of Norris.

 

APPROVAL OF MINUTES

1.    The minutes of the October 12th, 2015 meeting were presented for approval.  Motion was made by Council Member Black to approve the minutes.   Motion was seconded by

Council Member Grieve.    Motion carried by voice vote.

 

OLD BUSINESS

 

2.    Board and Commission Vacancies - A motion was made by Mayor Mitchell to appoint   

Harry Shatz to the Norris Tree Commission.  Motion was seconded by Vice Mayor Haverkamp.   Motion carried by voice vote.

 

3.    CITY MANAGER REPORT

City Manager Hester reported on the following:

 

1)    2015 - 2016 Year to Date Budget - Overall expenditures are on target to budget with revenues slightly above estimates.  86% of the 2015 property taxes have been collected through October, which is on pace with previous years.  Overall the City's financial health continues to be very strong, and the City is in good position for meeting upcoming capital needs such as equipment and road paving.

 

2)    Grant Updates

a.    T-21 Grant Opportunity - grant was awarded for $347,000 to extend the City sidewalk system to Highway 61.  This will required the City to provide match funds of approximately $100,000.  TDOT has authorized the City to proceed with the Environmental Phase of the project, and an initial survey of the area will be done in the next few weeks.  City Manager Hester is scheduled to complete required training for this project in November.

b.    Safe Routes to Schools Grant - City Manager Hester reported the award of this grant was received in August.  This is 100% federally funded, no match is permitted.  The target date for starting work on this grant will be early spring 2016, and completed by late spring.  Firm dates should be available by January 2016.      

c.    Oil Recycling Grant - an application has been made to TDEC for an oil recycling grant in the amount of $27,500.  If awarded, this would upgrade the used oil furnaces used to heat the Public Works and NWC Operations buildings.  This grant is funded 100% and requires no local match.  Awards will be announced later this year.

 

3)    Capital Updates

a.    Delivery of the new Public Safety vehicle is expected later than month.  The plan is to remove the police insignia from the old Durango and transition the Durango to use by the Public Works department.

b.    Community Building Siding - Due to results of an examination of the community building rear wall, the removal of the insulation and siding is not practical.   Therefore, plans are moving forward to replace the siding on the rear of the building as originally planned.  Work is expected to begin this month.

c.    Ridgeway Park Additions - Work has begun to obtain pricing for swings, slide, and water fountain including installation.  Numbers should be available at the December Council Meeting.

 

4.    Update of Watershed Resource Management Plan - The Board is still working on update.  The plan will continue to be worked on and discussed at future meetings.

 

5.    Proposed Consolidated City Herbicide and Pesticide Plan - City Manager Hester reported Hank Julian is willing to help with a city-wide Consolidated City Herbicide and Pesticide Plan.  He will develop a plan and the plan will be presented to City Council for review and approval.    Vice Mayor Haverkamp made a motion to authorize Mr. Julian to proceed with the development of a city-wide Consolidated City Herbicide and Pesticide Plan.  The motion was seconded by Council Member Grieve.  Motion carried by voice vote.

 

6.    See attached City Manager Report. 

 

NEW BUSINESS

 

7.     Budget Amendments - None

 

8.    City Manager Hester presented a request from the Norris Animal Commission to amend the current wording of City code to allow the use of City funds to pay veterinarians bills.  A request was also made to create two City Funds for veterinary wellness and spay and neutering for which donations have already been made.     City Recorder Parks stated the Animal Commission balances were too small to have separate funds, but the funds would be segregated on the monthly financial report to the Norris Animal Commission.  After Council discussion, Norris Animal Commission will work on developing a defined plan and return to Council at a future date with recommendations.

9.    Ordinance 589 - An Ordinance Amending Title 14 of the Norris Municipal Code By Adding a Definition for "Event Hosting" & to Allow "Event Hosting" in the C-1 Commercial, C-2 Commercial, S-1 Scenic, and S-2 Scenic Business Districts for was presented for first reading.    City Manager Hester reviewed the changes to the ordinance.   The amendment has the approval of the Norris Planning Commission.   Motion was made by Council Member Painter to approve the first reading of Ordinance 589.  Motion was seconded by Council Member Black.  The motion carried by voice vote.

 

10.  City Manager Hester reported the Norris Water Commission Phase III Sewer Reb. Project, Orchard and Garden Roads, was near completion.  The approximate $290,000 project was paid in part by a Capital Outlay Note and Water Department Reserve Funds. 

11.  City Manager Hester announced the Norris Water Commission had been awarded a 2015 CDBG Grant in the amount of $344,400.  The matching funds for this grant totals $30,996. The project should break ground sometime in summer 2016.   

12.  City Manager Hester presented the proposed Revised Norris Water Commission Pay Plan for approval.    The proposed plan is for new hires only.  Current employees would remain under the existing plan.  City Manager Hester stated the new pay scale would bring NWC in line with other local utilities.  The plan has the unanimous approval of the Norris Water Commission.  Motion was made by Council Member Black to approval the new plan.   Motion was seconded by Council Member Grieve.  Motion carried by voice vote.

13.  City Manager Hester presented a Norris Water Commission Revised Position Progression Policy for approval.  The bonus levels apply to current and new employees.  City Manager Hester noted any certification training requests must be approved in advance by the Norris Water Superintendent.  Motion was made by Council Member Grieve to approval the Revised Position Progression Policy.   Motion was seconded by Council Member Black.  Motion carried by voice vote.

14.  Ordinance 587 - An Ordinance To Adopt a Fee Schedule for the Norris Municipal Code, Title 18, Utilities and Services, Schedule of Charges for Water and Sewer Service was presented for first reading.  City Manager Hester noted the minimum usage would be changed to 2,000 and rates would be changed over a three year period beginning 07/01/2016.  He noted the lowering of the minimum usage would promote conservation.  He reported we are currently tracking water and sewer separately.   City Manager Hester noted NWC staffing has not changed in the last 30 years and this increase would allow NWC to hire a much needed additional employee with Water Plant Certification.    This ordinance has the unanimous approval of the Norris Water Commission.   Motion was made by Council Member Grieve to approve the first reading of Ordinance 587.  Motion was seconded by Council Member Black.  The motion carried by voice vote.

 

15.  Ordinance 588 - An Ordinance To Amend Title 18, Water & Sewer, Chapter 1, Section 110; and Chapter 1, Section 113 was presented for first reading.  The amend will allow estimated meter readings based on a 12 month average in the event of extreme weather condition or other calamity.  It also allows the Norris Water Commission Secretary/Treasurer to have the same discretion as the Norris Water Superintendent concerning discontinuance of service to delinquent customers.  This ordinance has the unanimous approval of the Norris Water Commission.   Motion was made by Council Member Painter to approve the first reading of Ordinance 588.  Motion was seconded by Council Member Grieve.  The motion carried by voice vote.

 

16.  City Manager Hester noted a Public Hearing would need to be held pertaining to Ordinances 587, 588, and 589.   Motion was made by Council Member Grieve to hold the Public Hearing on December 14th, 2015 at 6:00 p.m. before the December Council Meeting.  Motion was seconded by Vice Mayor Haverkamp.  Motion carried by voice vote.

17.  Accounts Payable, Minutes, and Reports

Mayor Mitchell asked Council for questions or comments concerning accounts payable, minutes, and reports.  There were no questions or comments from Council.  City Manager Hester reported Public Works had begun leaf collection.

Motion was made by Council Member Grieve to adjourn.  Motion was seconded by Council Member Black.  Motion carried by voice vote at 9:10 p.m.

 

 

 

 

 

 

 

 

TO:                 Norris City Council                           FROM:            Tim Hester                

RE:                  City Manager's Report                     DATE:            November 9, 2015

 

1.   2015-16 Year to Date (Estimated through October) Budget.   Overall, YTD Expenditures are on target to budget, and revenues are slightly above estimates.  86% of property tax has been collected through October, which is on pace with previous years.   Other key revenue categories (State Sales Tax, Local Option Sales Tax, Liquor & Beer Wholesale Tax) are slightly ahead of budget. 

Estimated 2014-15 Year End Undesignated CASH reserves finished at:

  1.  
    1. General Fund             $210,000
    2. Watershed Fund         $177,717 ($26,762 of this is earmarked for future Rifle Range improvements)

Overall, the City's financial health continues to be very strong, and the City is good position for meeting upcoming capital needs such as equipment and road paving.

 

  1.  Grant Updates.   
    1. New T-21 Grant Opportunity - grant was awarded for $347,000 to extend the City sidewalk system to Highway 61.  This will require the City to provide match funds of approximately $100,000.  TDOT reports that these types of projects typically take 2-3 years of prep work prior the project breaking ground.  TDOT has authorized us to proceed with the Environmental Phase of the project, and an initial survey of the area will be done in the next few weeks.   I am scheduled to complete required training for this project November 18.
    2. Safe Routes to Schools Grant Opportunity.  Safe Routes to School (SRTS) is a federally funded program focusing on the benefits of children walking and biking to school. Its primary purpose is to encourage elementary and middle school children to safely walk and bicycle to school through infrastructure improvements, educational initiatives and promotional activities.  Projects and activities are 100% federally funded for the 2015 year; no match is permitted.   Our award of this grant was received and we will begin the planning process for implementation.   The target date for starting work on this grant will be early spring 2016, and complete by late spring.   Firm dates should be available by January.
    3. Oil Recycling Grant.   An application has been made to TDEC for an oil recycling grant in the amount of $27,500.   If awarded, this would upgrade the used oil furnaces used to heat the Public Works and NWC operations buildings.   This grant is funded 100% and requires no local match.   Awards will be announced later this winter.

 

 

 

  1. Capital Update
    1. Public Safety Vehicle.  Delivery of the new vehicle is expected later this month.   Plan is to remove Police insignia from the old Durango, and transition the Durango to use by the Public Works Department.
    2. Community Building Siding.  Examination of rear wall revealed that there is 1 inch of insulation under the existing siding, as well as 2x2 stringers that the siding is attached to.  Removal of this much insulation is not practical, and removal of the 2x2 stringers would leave numerous holes in the concrete wall to repair.   Therefore, plans are moving forward to replace the siding on the rear of the building as originally planned.   Work is expected to begin this month.
    3. Ridgeway Park Additions.  Work has begun to obtain pricing for swings, slide, and water fountain, including installation.   Numbers should be available for the December Council meeting.

 

  1. Update of Watershed Resource Management Plan.   The Norris Watershed Board is working to update and revise the Resource Management Plan.   This plan addresses 3 major categories of activities in the Watershed: forest management, recreation, and water quality.   Public workshops were held in January, February, April, and May.   The plan will continue to be worked on and discussed at future meetings.  The public is encouraged to attend future Watershed Board meetings and provide input to the Watershed Board regarding one of Norris' most important resources.