Norris City Council

Minutes

Monday, October 12th, 2015

 

 

BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON MONDAY, OCTOBER 12TH, 2015, AT 7:00 P.M. WITH THE FOLLOWING COUNCIL MEMBERS PRESENT:  JACK BLACK, BILL GRIEVE, YORK HAVERKAMP, CHRIS MITCHELL, AND LORETTA PAINTER.  

 

The meeting was called to order by Mayor Chris Mitchell. 

 

HEAR THE PUBLIC

None

 

APPROVAL OF MINUTES

1.    The minutes of the September 14, 2015 meeting were presented for approval.  Motion was made by Council Member Grieve to approve the minutes.   Motion was seconded by

Vice Mayor Haverkamp.    Motion carried by voice vote.

 

OLD BUSINESS

 

2.    Board and Commission Vacancies - A motion was made by Council Member Black to appoint Bill Grieve to the Norris Watershed Board as Council Representative.  Motion was seconded by Council Member Painter.   Motion carried by voice vote.

 

3.    Ordinance 585 -An Ordinance to Amend Title 7, Fire Protection and Fireworks, by Adding Chapter 3 - Fireworks was presented for second reading.  City Manager Hester gave a summary of the changes to the ordinance and reported only one comment in support of the ordinance was received at the Public Hearing held at 6:30 p.m. before the Council meeting.  A motion to approve Ordinance 585 on second reading was made by Vice Mayor Haverkamp.  Motion was seconded by Council Member Grieve.  Motion carried by voice vote.

 

4.    Ordinance 586 - An Ordinance Amending the Norris Zoning Code by Adding Special Exceptions to Allow Distilleries, Breweries, and Wineries in the C-2 Commercial, S-1 Scenic, and S-2 Scenic Business Districts was presented for second reading.    City Manager Hester reviewed the changes to the ordinance.    He also noted only one comment in support of the ordinance was received at the Public Hearing on Ordinance 586 held at 6:30 p.m. before the Council meeting.  Motion was made by Council Member Grieve to approve the second reading of Ordinance 586.  Motion was seconded by Council Member Painter.  The motion carried by voice vote.

 

5.    CITY MANAGER REPORT

City Manager Hester reported on the following:

 

1)    2015 - 2016 Year to Date Budget - Overall expenditures are on target to budget with revenues slightly above estimates.  85% of the 2015 property taxes have been collected through September, which is on pace with previous years.  Overall the City's financial health continues to be very strong, and the City is in good position for meeting upcoming capital needs such as equipment and road paving.

 

2)    Grant Updates

a.    T-21 Grant Opportunity - grant was awarded for $347,000 to extend the City sidewalk system to Highway 61.  This will require the City to provide match funds of approximately $100,000.  This type of project typically takes 2-3 years of prep work prior to the project breaking ground.  City Manager Hester is scheduled to complete required training for this project in November.

b.    Safe Routes to Schools Grant - City Manager Hester reported the award of this grant was received in August.  This is 100% federally funded, no match is permitted.  The target date for starting work on this grant will be early spring 2016, and completed by late spring.  Firm dates should be available by January 2016.      

c.    Oil Recycling Grant - an application has been made to TDEC for an oil recycling grant in the amount of $27,500.  If awarded, this would upgrade the used oil furnaces used to heat the Public Works and NWC Operations buildings.  This grant is funded 100% and requires no local match.  Awards will be announced later this year.

 

3)    Update of Watershed Resource Management Plan - The Board is still working on update.  The plan will continue to be worked on and discussed at future meetings.

 

4)    See attached City Manager Report. 

 

6.     Vice Mayor Haverkamp asked about plans for repair to existing sidewalks in front of the middle school.  City Manager Hester stated he plans to keep applying for T-21 Grants.  City Manager Hester noted over the last 15 years through grants the City has constructed approximately 4 miles of sidewalk at a cost of over $800,000 with state grants covering approximately 80% of the cost.   Mayor Mitchell stated the dilemma is funding and should be part of the next budget process to set aside money for grants.

 

 NEW BUSINESS

 

7.     Budget Amendments - None

8.    City Manager Hester presented a proposal to change the City's Medical Insurance Plan to UnitedHealth Care effective 11/01/2015.  The current insurance carrier is Blue Cross Blue Shield, but due to an increase in premiums, he is recommending the change.   The proposed annual premium with BCBS would be $238,116 and the proposed annual premium with UnitedHealth Care would be $206,286.  Motion was made by Vice Mayor Haverkamp to approve United HealthCare as our medical insurance carrier effective 11/01/2015.  Motion   was seconded by Council Member Black.  Motion carried by voice vote.

9.    Mayor Mitchell recommended the consideration of a full-time Recreation Director in next year's budget.   He stated three things the City needs is the continuation of the Summer Recreation Program, an After School Program, and a Senior Citizen Program.   Mayor Mitchell stated it was worth discussion and could be a part-time or full-time position.   

10.  Vice Mayor Haverkamp presented a recommendation from the Recreation Committee to install a water fountain at Ridgeway Park by Spring 2016.  The Recreation Committee also recommended the purchase and installation of a three-person swing and one 8 ft. slide.  The need for additional seating and tables were also discussed.  City Manager Hester will present specifications and pricing on these items at the November Council Meeting.

11.  Mayor Mitchell reported he was getting a lot of feedback concerning Traffic Control enforcement.   Mayor Mitchell recommended transferring up to $5,000 from fund balance      to keep up the extra Traffic Control enforcement through June 2016.  Motion was made by Council Member Black to approve the transfer of up to $5,000 from the funds balance.    Motion was seconded by Council Member Painter.  Motion carried by voice vote.

12.  Accounts Payable, Minutes, and Reports

Mayor Mitchell asked Council for questions or comments concerning accounts payable, minutes, and reports.  There were no questions or comments from Council.  City Manager Hester reported Phase 3 of the Sewer Project is underway on Orchard and Garden Rd. 

 

Motion was made by Council Member Grieve to adjourn.  Motion was seconded by Council Member Painter.  Motion carried by voice vote at 8:10 p.m.

 

 


 

 

 

 

 

 

 

 

 

 

 

 

 
 
 
 
 
 
 
TO:                 Norris City Council  
FROM:            Tim Hester                     

RE:                  City Manager's Report                                

DATE:            October 12, 2015

1.   2015-16 Year to Date (Estimated through September) Budget.   Overall, YTD Expenditures are on target to budget, and revenues are slightly above estimates.  85% of property tax has been collected through September, which is on pace with previous years.   Other key revenue categories (State Sales Tax, Local Option Sales Tax, Liquor & Beer Wholesale Tax) are slightly ahead of budget. 

Estimated 2014-15 Year End Undesignated CASH reserves finished at:

  1.  
    1. General Fund             $210,000
    2. Watershed Fund         $177,717 ($26,762 of this is earmarked for future Rifle Range improvements)

Overall, the City's financial health continues to be very strong, and the City is good position for meeting upcoming capital needs such as equipment and road paving.

 

  1.  Grant Updates.   
    1. New T-21 Grant Opportunity - grant was awarded for $347,000 to extend the City sidewalk system to Highway 61.  This will require the City to provide match funds of approximately $100,000.  TDOT reports that these types of projects typically take 2-3 years of prep work prior the project breaking ground.  TDOT has authorized us to proceed with the Environmental Phase of the project, and an initial survey of the area will be done in the next few weeks.   I am scheduled to complete required training for this project in November.
    2. Safe Routes to Schools Grant Opportunity.  Safe Routes to School (SRTS) is a federally funded program focusing on the benefits of children walking and biking to school. Its primary purpose is to encourage elementary and middle school children to safely walk and bicycle to school through infrastructure improvements, educational initiatives and promotional activities.  Projects and activities are 100% federally funded for the 2015 year; no match is permitted.   Our award of this grant was received and we will begin the planning process for implementation.   The target date for starting work on this grant will be early spring 2016, and complete by late spring.   Firm dates should be available by January.
    3. Oil Recycling Grant.   An application has been made to TDEC for an oil recycling grant in the amount of $27,500.   If awarded, this would upgrade the used oil furnaces used to heat the Public Works and NWC operations buildings.   This grant is funded 100% and requires no local match.   Awards will be announced later this winter.

 

3.    Update of Watershed Resource Management Plan.   The Norris Watershed Board is working to update and revise the Resource Management Plan.   This plan addresses 3 major categories of activities in the Watershed: forest management, recreation, and water quality.   Public workshops were held in January, February, April, and May.   The plan will continue to be worked on and discussed at future meetings.  The public is encouraged to attend future Watershed Board meetings and provide input to the Watershed Board regarding one of Norris' most important resources.