Norris City Council

Minutes

Monday, September 14th, 2015

 

BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON MONDAY, SEPTEMBER 14TH, 2015, AT 7:10 P.M. WITH THE FOLLOWING COUNCIL MEMBERS PRESENT:  BILL GRIEVE, YORK HAVERKAMP, CHRIS MITCHELL, AND LORETTA PAINTER.   NOT PRESENT:  JACK BLACK. 

 

The meeting was called to order by Mayor Chris Mitchell. 

 

HEAR THE PUBLIC

Marti Bailey, Norris Elementary School PTO President, asked for financial assistance to help the PTO install a new playground at the school.   The school currently does not have a playground as the old playground was taken down due to serious safety concerns.  The PTO is asking for $10,000 from the City of Norris.  Mayor Mitchell stated he understands the struggles of raising money.   Council requested this matter be referred to the Recreation Committee for review.

Anderson County Chamber of Commerce President Rick Meredith presented Council with a brochure the Chamber is currently using.  Mr. Meredith gave an update on the Retail Recruitment program headed by Janet Hawkins.  Retail Recruitment currently has 17 active projects.

George Miceli, 98 Butternut, suggested Council look into a park for the skateboarders in the City.  Sarah Lockmiller, 23 Dairy Pond, stated some cities were installing temporary ramps on tennis courts.   Phyllis Helton, 59 Dogwood, stated skateboarding is not going away and a park for the skateboarders would          be good.

Kathy Sarvis, 125 Butternut, reported speeding was occurring on Hickory Trail and was very dangerous because of children in the area.  Mayor Mitchell asked City Manager Hester to communicate this concern to Public Safety.

 

APPROVAL OF MINUTES

1.    The minutes of the August 10th, 2015 meeting were presented for approval.  Motion was made by Council Member Grieve to approve the minutes.   Motion was seconded by

Council Member Painter.    Motion carried by voice vote.

 

OLD BUSINESS

 

2.    Board and Commission Vacancies - A motion was made by Mayor Mitchell to appoint Nancy Evans to the Norris Little Theatre Board, Kathleen Fearing to the Norris Library Commission, Connie Stoner to the Anderson County Library Board, and Lee Borgers to Norris Animal Commission.  Motion was seconded by Bill Grieve.   Motion carried by voice vote.

 

3.    Ordinance 583 -An Ordinance to Amend Title 20, Miscellaneous, Chapter 1 - Watershed Department was presented for second reading.  City Manager Hester gave a summary of comments from the Public Hearing held at 6:00 p.m. before the Council meeting.  City Manager Hester reviewed an e-mail supporting Ordinance 583 from Council Member Black, absent from the meeting.  Mayor Mitchell recognized current and former members of the Watershed Board attending the Council meeting and also thanked Joe Feeman for his work and assistance.  Mayor Mitchell stated he believes the changes to the board will make it stronger and better.  Additional comments from the public were heard.  After discussion and review, a motion to approve Ordinance 583 on second reading was made by Vice Mayor Haverkamp.  Motion was seconded by Council Member Grieve.  Motion carried by voice vote.

4.    Ordinance 584 - An Ordinance to Amend Title 10, Animal Control, Chapter 4 Horses was presented for second reading.    City Manager Hester reported the amendment would delete Title 10, Chapter 4, regarding horses, in its entirety.    He also noted the one property currently with horses would be grandfathered.  City Manager Hester reported there were no comments at the Public Hearing on Ordinance 584 held at 6:00 p.m. before the Council meeting.  Motion was made by Council Member Grieve to approve the second reading of Ordinance 584.  Motion was seconded by Council Member Painter.  The motion carried by voice vote.

 

5.    CITY MANAGER REPORT

City Manager Hester reported on the following:

 

1)    2015 - 2016 Year to Date Budget - Overall expenditures are on target to budget with revenues slightly above estimates.  85% of the 2015 property taxes have been collected through August, which is on pace with previous years.  Overall the City's financial health continues to be very strong, and the City is in good position for meeting upcoming capital needs such as equipment and road paving.

 

2)    Grant Updates

a.     T-21 Grant Opportunity - grant was awarded for $347,000 to extend the City sidewalk system to Highway 61.  This will required the City to provide match funds of approximately $80,000.   TDOT has clarified that this match is on the construction phase only, meaning the City can anticipate an additional $20,000 of cost on this project for preliminary design and survey work.   This type of project typically takes 2-3 years of prep work prior to the project breaking ground.

b.    Safe Routes to Schools Grant - City Manager Hester reported the award of this grant was received in August.  This is 100% federally funded, no match is permitted.  The target date for starting work on this grant in Spring 2016, and completed by late spring.  Firm dates should be available by January 2016.      

 

3)    Community Building Siding and Painting Estimate -City Manager Hester reported the bids  to repair, replace as needed, and paint the gym portion of the Community Building were opened on September 11, 2015.  The low bid was $19,946 from Trinity Siding and Roofing.  Mayor Mitchell had suggested not replacing the siding on the backside of the gym, but painting the concrete blocks instead.   Motion was made by Vice Mayor Haverkamp to award the bid to Trinity Siding and Roofing with the City Manager having the authority to change the work plan to only paint the backside of the gym if feasible.   Motion was seconded by Council Member Grieve.  Motion carried by voice vote.

 

4)    County Request to Endorse County Recycling Grant - City Manager Hester reported Anderson County plans to make application for a grant to fund a new countywide recycle facility and would like the support of the City of Norris.  It is envisioned that the county facility would collect recyclables countywide and sell sorted material if possible.  Motion was made by Council Member Grieve to authorize City Manager Hester to send a letter of support of the Grant application and consideration of participating in the program in the future.  Motion was seconded by Vice Mayor Haverkamp.  Motion carried by voice vote.

 

5)    Update of Watershed Resource Management Plan - Board is still working on update.

 

6)    See attached City Manager Report. 

 

 

 NEW BUSINESS

 

6.     Budget Amendments - None

7.    Ordinance 585 - An Ordinance to Amend Title 7, Fire Protection and Fireworks, by Adding Chapter 3 - Fireworks was presented for first reading.  City Manager Hester noted the City currently has no regulation concerning the use and/or sale of fireworks in the City.   This Ordinance makes the use and/or sale of fireworks illegal in the City of Norris.  Motion was made by Council Member Grieve to approve Ordinance 585 on first reading.  Motion was seconded by Council Member Painter.  Motion carried by voice vote.

 

8.    Ordinance 586 - An Ordinance Amending the Norris Zoning Code by Adding Special Exception to Allow Distilleries, Breweries, Wineries in the C-2 Commercial, S-1 Scenic, and S-2 Scenic Business Districts was presented for first reading.  City Manager Hester reported Planning Commission is recommending approval of Ordinance 586.  Motion was made by Council Member Painter to approve Ordinance 586 on first reading.  Motion was seconded by Council Member Grieve.  Motion carried by voice vote.

9.    City Manager Hester noted Public Hearings were required on Ordinance 585 and 586.  Motion was made by Vice Mayor Haverkamp to hold the Public Hearing on October 12, 2015 at 6:30 p.m.  Motion was seconded by Council Member Painter.  Motion carried by voice vote.

10.  Accounts Payable, Minutes, and Reports

Mayor Mitchell asked Council for questions or comments concerning accounts payable, minutes, and reports - there were no questions or comments.

11.  Motion was made by Vice Mayor Haverkamp to adjourn.  Motion was seconded by Council Member Painter.  Motion carried by voice vote at 9:20 p.m.

 

 


 

 

TO:                  Norris City Council               
FROM:            Tim Hester                 

RE:                  City Manager's Report                                 

DATE:             September 14, 2015

 

1.   2015-16 Year to Date (Estimated through August) Budget.   Overall, YTD Expenditures are on target to budget, and revenues are slightly above estimates.  85% of property tax has been collected through August, which is on pace with previous years.   Other key revenue categories (State Sales Tax, Local Option Sales Tax, Liquor & Beer Wholesale Tax) are slightly ahead of budget. 

Estimated 2014-15 Year End Undesignated CASH reserves finished at:

  1.  
    1. General Fund             $210,000
    2. Watershed Fund          $177,717 ($26,762 of this is earmarked for future Rifle Range improvements)

Overall, the City's financial health continues to be very strong, and the City is good position for meeting upcoming capital needs such as equipment and road paving.

  1.  Grant Updates.   
    1. New T-21 Grant Opportunity - grant was awarded for $347,000 to extend the City sidewalk system to Highway 61.  This will require the City to provide match funds of approximately $80,000.  TDOT has clarified that this match is on the construction phase only, meaning the City can anticipate an additional $20,000 of cost on this project for preliminary design and survey work.  TDOT reports that these types of projects typically take 2-3 years of prep work prior the project breaking ground.  TDOT has authorized us to proceed with the Environmental Phase of the project.   I am scheduled to complete required training for this project in November.
    2. Safe Routes to Schools Grant Opportunity.  Safe Routes to School (SRTS) is a federally funded program focusing on the benefits of children walking and biking to school. Its primary purpose is to encourage elementary and middle school children to safely walk and bicycle to school through infrastructure improvements, educational initiatives and promotional activities.  Projects and activities are 100% federally funded for the 2015 year; no match is permitted.   Our award of this grant was received and we will begin the planning process for implementation.   The target date for starting work on this grant will be early spring 2016, and complete by late spring.   Firm dates should be available by January.

 

  1. Community Building Siding & Painting Estimate.   Per Council motion, quotes were solicited to repair, replace as needed, and paint the gym portion of the Community Building.   Quotes were due on Friday, September 11, 2015 and will be reviewed at the Council meeting.

 

  1. County Request to Endorse County Recycling Grant.    Anderson County plans to make application for a grant to fund a new countywide recycle facility, and would like the support of the City of Norris.   It is envisioned that the county facility would collect recyclables countywide and sell sorted materials as possible.

 

  1.  Update of Watershed Resource Management Plan.   The Norris Watershed Board is working to update and revise the Resource Management Plan.   This plan addresses 3 major categories of activities in the Watershed: forest management, recreation, and water quality.   Public workshops were held in January, February, April, and May.   The plan will continue to be worked on and discussed at future meetings.  The public is encouraged to attend future Watershed Board meetings and provide input to the Watershed Board regarding one of Norris' most important resources.