Norris City Council

Minutes

Monday, August 10th, 2015

 

BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON MONDAY, AUGUST 10TH, 2015, AT 7:00 P.M. WITH THE FOLLOWING COUNCIL MEMBERS PRESENT:  JACK BLACK, BILL GRIEVE, YORK HAVERKAMP, CHRIS MITCHELL, AND LORETTA PAINTER.   

 

 

The meeting was called to order by Mayor Chris Mitchell. 

 

HEAR THE PUBLIC

Ed McEleney, 123 Reservoir Rd., thanked the Watershed trail crew for the job they did this year on cleaning and clearing trails in the Watershed.

 

APPROVAL OF MINUTES

1.       The minutes of the July 13th, 2015 meeting were presented for approval.  A correction in the City Manager's report in item number 3 was noted - the word should be joists not joints.  Motion was made by Council Member Grieve to approve the minutes.   Motion was seconded by Council Member Painter.   Motion carried by voice vote.

 

OLD BUSINESS

 

2.       Board and Commission Vacancies - A motion was made by Mayor Mitchell to appoint Diane Bailey to the Norris Little Theatre Board.  Motion was seconded by Vice Mayor Haverkamp.  Motion carried by voice vote.

 

3.       Ordinance 582 - 2014-2015 Budget Amendment Ordinance, An Ordinance Amending the Annual Operating Budget of the General, State Street Aid, Watershed, and Refuse and Recycling of the City of Norris, Tennessee for Fiscal Year 2014 - 2015 was presented by City Manager Hester for second reading.  Motion to approve Ordinance 582 on second reading was made by Vice Mayor Haverkamp.  Motion was seconded by Council Member Black.  Motion carried by voice vote.

 

 

4.       Ordinance 583 - An Ordinance to Amend Title 20, Miscellaneous, Chapter 1 - Watershed Department was presented for the first reading.   City Manager noted the major changes were the board would be a seven member board with one member being a member of the Norris City Council and one member being a member of the Norris Water Commission, the City Manager shall serve as the Secretary-Treasurer and be paid an amount equal to 2% of his total annual City salary, and general powers and duties will be in accordance with all City ordinances, policies, and procedures.   City Manager Hester reported this ordinance requirements two readings and a public hearing.    Watershed Board Member Robin Sain questioned the reason for adding a City Council member and a Norris Water Commission member to the Watershed board.   The Council discussed and reviewed the changes to the ordinance.   City Manager Hester stated the Watershed is one of the few City Boards that does not have Council representation.  City Manager Hester noted he Watershed is an important part of the City and also provides our water supply, and that is the primary reasons for adding City Council and Norris Water Commission representation to the Watershed Board.  After discussion and comments from the audience the first reading was presented for approval.  Motion was made by Council Member Black to approve Ordinance 583 on first reading.  Motion was seconded by Council Member Painter.  Motion carried by voice vote.

5.       City Manager Hester noted a Public Hearing on Ordinance 583 was required.  Motion was made by Vice Mayor Haverkamp to hold the Public Hearing on Monday, September 14th, 2015 at 6:00 p.m.  Motion was seconded by Council Member Painter.  Motion carried by voice vote.

 

6.       Ordinance 584 - An Ordinance to Amend Title 10, Animal Control,  Chapter 4 Horses was presented for first reading.    City Manager Hester reported the amendment would delete Title 10, Chapter 4, regarding horses, in its entirety.    The one property currently with horses would be grandfathered.  Motion was made by Vice Mayor Haverkamp to approve the first reading of Ordinance 584.  Motion was seconded by Council Member Black.  The motion carried by voice vote.

 

7.       City Manager Hester noted a Public Hearing on Ordinance 584 was required.  Motion was made by Council Member Grieve to hold the Public Hearing on Monday, September 14th, 2015 at 6:00 p.m.  Motion was seconded by Council Member Painter.  Motion carried by voice vote.

 

8.       CITY MANAGER REPORT

City Manager Hester reported on the following:

 

1)      2014 - 2015 Year to Date Estimated Budget - Overall expenditures are on target to budget with revenues above estimates.  Overall revenues project to be approximately $65,000 above expenditures, including unplanned costs late in the year for McNeeley Building repairs.  The independent audit has begun with the preliminary work done the week of

June 15th.  The audit will be completed in December 2015.

 

2)      Grant Updates

a.       T-21 Grant Opportunity - grant was awarded for $347,000 to extend the City sidewalk system to Highway 61.  This will required the City to provide match funds of approximately $80,000.   TDOT has authorized us to proceed with the Environmental Phase of the project.

 

b.      Safe Routes to Schools Grant - City Manager Hester reported the application was        

submitted in January and awards are expected in September 2015.

 

 

3)      McNealy Building Crawlspace Issues  - City Manager Hester reported work by ServPro to remove the existing insulation and drying the space is complete.  Public Works is working on additional improvements outside the crawlspace to improve drainage issues.

 

4)      Community Building Siding and Painting Estimate -City Manager Hester recommended putting the repairs to the Community Building back into the Capital Plan.  He recommended $20,000 be pulled from the 2014-2015 reserve surplus for the repairs.  Motion was made    by Council Member Black to put the Community Building Siding and Painting Estimate back in the 2015-2016 Capital Plan and approve pulling $20,000 from the 2014-2015 reserve to cover the repairs.  Motion was seconded by Vice Mayor Haverkamp.  Motion carried by voice vote.

 

5)      Staff Update - City Manager Hester welcomed Sam Ogburn to our Public Safety Dept.        Sam joins us from the Anderson County Sheriff's Dept.   Sam brings with him several years of experience in Law enforcement, and we are fortunate to have him as part of our team.

 

6)      Update of Watershed Resource Management Plan - Board is still working on update.

 

7)      See attached City Manager Report. 

 

 

NEW BUSINESS

 

9.       Budget Amendments - None

10.   City Manager Hester read a Proclamation declaring August 11, 2015 as Jesse Jordan Day in Norris.   Jesse will celebrate his 22nd birthday on August 11, 2015.

 

11.   Animal Commission Report and Work Plan were presented to Council.  The committee reported 100% of the adoptable animals were placed in homes.  The Work Plan for 2015-2016 includes organizing a veterinarian led educational program and working to reduce number of animals in shelter by increasing registration of pets in the  City.

12.   Council Member Black, the City's representative on the Anderson County Economic Development Board, reported there was a good possibility the Hensley's building will be occupied soon.  He also reported on an initiative to have Southwest Airlines flying in to McGhee Tyson Airport.

13.   Review Title 7 of City Code - Fireworks - City Manager Hester reported under the current code fireworks are legal in the City of Norris.  To make fireworks illegal, the amendment of the code would be required.  The Council requested the City Manager to draft an ordinance to make all fireworks illegal in the City of Norris and include on the September agenda.

14.   Accounts Payable, Minutes, and Reports

Mayor Mitchell asked Council for questions or comments concerning accounts payable, minutes, and reports - there were no questions or comments.

15.   Motion was made by Vice Mayor Haverkamp to adjourn.  Motion was seconded by Council Member Painter.  Motion carried by voice vote at 8:55 p.m.

 

 

_____________________________                 __________________________

Tim Hester, City Manager                                  Janet Parks, City Recorder

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TO:                 Norris City Council                           FROM:            Tim Hester    

RE:                  City Manager's Report                     DATE:            August 10, 2015

 

1.   2014-15 Year to Date (Estimated through June) Budget.   Overall, YTD Expenditures are on target to budget.  Revenues however are above estimates.  97% of property tax has been collected through June, which is on pace with previous years.   Other key revenue categories (State Sales Tax, Local Option Sales Tax, Liquor & Beer Wholesale Tax) are all ahead of budget.  The City finished the 2014-15 budget year with 100% of planned City services and Capital projects funded, and an increase in Undesignated CASH reserves.   Final year end numbers will be available with the completion of annual audit, and overall, revenues project to be approximately $65,000 above expenditures.  The independent audit has begun with preliminary work done week of June 15.   The audit will be completed no later than December 2015.

Estimated 2014-15 Year End Undesignated CASH reserves finished at:

  1.  
    1. General Fund             $210,000
    2. Watershed Fund         $177,717 ($26,762 of this is earmarked for future Rifle Range improvements)

Overall, the City's financial health continues to be very strong.

  1. 2015-16 Year to Date (Estimated through July) Budget.
  2. Grant Updates.   
    1. New T-21 Grant Opportunity - grant was awarded for $347,000 to extend the City sidewalk system to Highway 61.  This will require the City to provide match funds of approximately $80,000.  TDOT reports that these types of projects typically take 2-3 years of prep work prior the project breaking ground.  TDOT has authorized us to proceed with the Environmental Phase of the project.   Also, required training will have to be completed before submitting our signed contract.  I am on a waiting list to complete this training in August, but may have to wait until November.
    2. Safe Routes to Schools Grant Opportunity.  Safe Routes to School (SRTS) is a federally funded program focusing on the benefits of children walking and biking to school. Its primary purpose is to encourage elementary and middle school children to safely walk and bicycle to school through infrastructure improvements, educational initiatives and promotional activities.  Projects and activities are 100% federally funded for the 2015 year; no match is permitted.   An application was submitted in January and awards are expected to be made in September 2015.
  3. McNeeley Building Crawlspace Issues.   Work has begun to address the issues discovered in one portion of the McNeeley Building crawlspace.  Step 1 involved ServePro working to remove the existing insulation and drying the space.   This and the installation of a few new floor joists have been completed, and re-insulation work has also been completed.  Public Works is working on additional improvements outside of the crawlspace to improve drainage issues.
  4. Community Building Siding & Painting Estimate.   Budget estimates were obtained for repairs to the Community Building siding.  This was an item originally listed as a Capital improvement in the 2015-16 budget, but it had been deferred.   Budget estimates will be reviewed at the Council meeting.

 

  1. Staff Update.    I am pleased to welcome Sam Ogburn to our Public Safety Department.   Sam joins us from the Anderson County Sherriff's Department.   Sam brings with him several years of experience in law enforcement, and we are fortunate to have him as part of our team.  Welcome Sam!
  2.  Update of Watershed Resource Management Plan.   The Norris Watershed Board is working to update and revise the Resource Management Plan.   This plan addresses 3 major categories of activities in the Watershed: forest management, recreation, and water quality.   Three public workshops were held in January, February, April, and May.   The plan will continue to be worked on and discussed at future meetings.  The public is encouraged to attend future Watershed Board meetings and provide input to the Watershed Board regarding one of Norris' most important resources.