Norris City Council

Minutes

Monday, June 8th, 2015

 

 

 

BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON MONDAY, JUNE 8TH, 2015, AT 7:00 P.M. WITH THE FOLLOWING COUNCIL MEMBERS PRESENT:  JACK BLACK, YORK HAVERKAMP, CHRIS MITCHELL, AND LORETTA PAINTER.    NOT PRESENT:  BILL GRIEVE.

 

 

 

The meeting was called to order by Mayor Chris Mitchell. 

HEAR THE PUBLIC

George Miceli, Butternut Drive, presented the City of Norris Conservation/Recycling Committee Plan for 2015.  He reported the committee had toured the Rock 10 Recycle Facility.  He also announced they would hold a Rain Barrel promotion at Norris Day this year.  He reported new recycle brochures have been completed and would be given out at Norris Day.

Pam Turner, 62 Hickory Trail, announced Keep Anderson County Beautiful would be giving out recycle bins at Norris Day.

George Miceli, Butternut Drive, asked the Council for funding to pay for equipment rental to show movies in the Commons after the Concert in the Commons concludes.  City Manager Hester reported that this had been looked at in the past and due to cost estimates was not done.  He stated it was his understanding a license was required to have outdoor movies.  City Manager Hester recommended he check with the Library Board for more information as to the cost.   He will do additional research and come back to Council if feasible next month. 

APPROVAL OF MINUTES

1.       The minutes of the May 9th, 2015 meeting were presented for approval.  Motion was made by Vice Mayor Haverkamp to approve the minutes.  Motion was seconded by Council Member Black.   Motion carried by voice vote.

 

 

 

OLD BUSINESS

 

2.       Board and Commission Vacancies - A motion was made by Mayor Mitchell to appoint Lindsey Pirkle, 54 Dairy Pond Rd. to the Norris Animal Commission.  Motion was seconded by Vice Mayor Haverkamp.  Motion carried by voice vote.

 

3.       Ordinance 581 - An Ordinance of the City of Norris, Tennessee adopting the Annual Budget and Tax Rate for the Fiscal Year Beginning July 1, 2015 and Ending June 30, 2016 was presented for second reading.  City Manager Hester reported the Public Hearing was held on June 1, 2015.  City Manager Hester noted the property tax rate of $1.6709 is a result of changes in state mandated assessments.     Motion was made by Council Member Black to approve Ordinance 581 on second reading.  Motion was seconded by Council Member Painter.  Motion carried by voice vote.

 

4.       CITY MANAGER REPORT

City Manager Hester reported on the following:

 

1)      Revenues and Expenditures are tracking to budget - Revenue and expenditures are on target to budget.  The 2013-2014 year-end undesignated cash reserve in the General Fund was $144,000 and $177,675 in the Watershed Fund. 97% of the property tax has been collected.  Overall the City's financial health continues to be very strong.

 

2)      Grant Updates

a.  T-21 Grant Opportunity - Application was submitted November 1, 2014.  Awards are expected to be made in the spring. 

b.  Safe Routes to Schools Grant - City Manager Hester reported the application was submitting in January and awards are expected in September 2015.

c.  Proposed Animal Shelter Grant Application, East TN Foundation -  Received notification  Norris was not selected for this grant.

d.  Proposed Bicycle Grant Application, East TN Foundation - Received notification Norris was not selected for this grant.

 

3)      Norris Property Reassessment - City Manager Hester reported by law all property in Anderson County is reassessed every five years including 2015.  The Assessor's Office has issued the scheduled reassessment of Norris at an unprecedented reduction in total Norris property values of (-8%). 

 

4)      Staffing Updates -City Manager Hester reported Kerry Hevel has been hired for the soon to be vacant Public Works Director position. 

 

5)      1997 Chevrolet Truck - This vehicle has been semi-retired due to rust issues with the frame and a hole in the gas tank.  It was one of two vehicles we had capable of spreading salt and scraping roads during winter weather.

6)      McNeeley Building Crawlspace Issues  - Work has begun to address the issues discovered in one portion of the McNeeley Building crawlspace. 

 

7)      McNelley Building HVAC Unit - One of four HVAC units at this building has quit working.  Quotes have been obtained and it will cost approximately $3,500 to replace.

 

8)      Update of Watershed Resource Management Plan - The Watershed Board is working to update and revise the Resource Management Plan.  The plan will continue to be worked on and discussed at future Watershed Board Meetings.  The public is encouraged to attend future Watershed Board Meetings.

 

9)      See attached City Manager Report. 

 

NEW BUSINESS

 

5.       Budget Amendments - The following budget amendments were presented for approval:

Increase / Decrease Code:

Description

Amount

 

 

 

Increase - 110 - 43000 - 110

Personnel `

    6,700.00

Increase - 100 - 43000 - 119

Health Insurance Incentive

    3,800.00

 

 

 

Decrease - 110 - 27000

Fund Balance Reserve

  10,500.00

 

 

 

 

Motion was made by Vice Mayor Haverkamp to approve the above budget amendments.  Motion was seconded by Council Member Painter.  Motion carried by voice vote.

 

6.       City Manager Hester presented the 2015-2016 Soccer Agreements with AYSO, FC Norris, and the Norris Middle School Soccer for approval.  City Manager Hester recommended approval and reported the agreements are identical to last year except for item number 7 pertaining to locking and unlocking the restrooms.   Motion was made by Vice Mayor Haverkamp to approve the agreements.  Motion was seconded by Council Member Black.  Motion carried by voice vote.

 

7.       Council Review of Watershed Board Code - Council discussed whether Council Representation should by on Watershed Board.  Currently it is a five member Board with no council representation per the code.     Council requested City Manager Hester review the current Watershed Code and bring proposed changes to Council for review and discussion at the July Council Meeting.

Mayor Mitchell made a motion to reappointment Ralph Jordan to the Norris Watershed Board for a three year term.  Motion was seconded by Council Member Black.  Motion carried by voice vote.

Mayor Mitchell reported three Watershed Board vacancies - two effective July 1, 2015 and one effective immediately.    Motion was made my Mayor Mitchell to appointment Chuck Edrington, three year term, Gene Lane, two year term, and Erin Rose, one year term, to the Norris Watershed Board.  Motion was seconded by Council Member Black.  Voting for:  Black, Mitchell, and Painter.  Abstained from voting:  Haverkamp.

Accounts Payable, Minutes, and Reports

Mayor Mitchell asked Council for questions or comments concerning accounts payable, minutes, and reports - there were no questions or comments.

8.       Motion was made by Council Member Painter to adjourn.  Motion was seconded by Council Member Haverkamp.  Motion carried by voice vote at 9:15 p.m.

 

 

 

TO:                 Norris City Council                                        

FROM:            Tim Hester                                        

RE:                  City Manager's Report

DATE:             June 8, 2015

 

1.   2014-15 Year to Date (Estimated through May) Budget.   Overall, YTD Revenues and   Expenditures are on target to budget.  Property tax notices were sent in July and were due by August 31 without penalty.  97% of property tax has been collected through May, which is on pace with previous years.   Other key revenue categories (State Sales Tax, Local Option Sales Tax, Liquor & Beer Wholesale Tax) are all slightly ahead of budget.  Overall, revenues project to be approximately $10,000 ahead of expenditures, including unplanned costs late in the fiscal year for McNeeley Building repairs and for transition of Public Works Director position.

The City finished the 2013-14 budget year with 100% of planned City services and Capital projects funded, and an increase in Undesignated CASH reserves.   We expect to accomplish the same for the 2014-15 budget year that ends June 30.

2013-14 Year End Undesignated CASH reserves finished at:

  1.  
    1. General Fund             $144,000
    2. Watershed Fund         $177,675

Overall, the City's financial health continues to be very strong.

  1. Grant Updates.   
    1. New T-21 Grant Opportunity - Our applications for a T-21 grants was submitted November 1.  This is the same TDOT grant program that was used to build new sidewalks along Reservoir Road and Dairy Pond road over the last few years.  It has often been discussed by the Norris Planning Commission that the existing sidewalk system should be extended to Highway 61.  Awards are expected to be made in the spring.
    2. Safe Routes to Schools Grant Opportunity.  Safe Routes to School (SRTS) is a federally funded program focusing on the benefits of children walking and biking to school. Its primary purpose is to encourage elementary and middle school children to safely walk and bicycle to school through infrastructure improvements, educational initiatives and promotional activities.  Projects and activities are 100% federally funded for the 2015 year; no match is permitted.   An application was submitted in January and awards are expected to be made in September 2015.
    3. Proposed Animal Shelter Grant Application, East Tennessee Foundation.   Grant application was submitted to improve educational opportunities related to Norris animals, provide emergency veterinarian care to sheltered animals, and to

start an assistance program for spaying and neutering of pets.   Notification received that City would not receive this grant.

 

d.    Proposed Bicycle Grant Application, East Tennessee Foundation.  Norris Community Development Board applied for a grant that would establish a bike "loaner" program in Norris.   This program would make it possible for someone to borrow a bike from a central location, use for a period of time, then return after use.  Notification received that City would not receive this grant.

 

  1. Norris Property Reassessment.   By State law, all property in Anderson County is reassessed by the Anderson County Property Assessor every 5 years, including 2015.   The Assessor's Office has issued the scheduled reassessment of Norris at an unprecedented reduction in total Norris property values of (-8%).  While we recognize that a number of factors go into reassessment, this reduction does not seem to reflect the current condition of Norris based on the number of building and remodeling permits issued over the last 5 years, and the general recognition that Norris remains a very desirable place to live and work. 
    1. In total, this reduction in assessed property values is expected to be revenue neutral to Norris.   Under State law, when scheduled reassessments occur, tax rates are automatically adjusted by the State to be revenue neutral year to year.   The State will calculate the new rate.
    2. It is important to note that this reassessment will change the amount of property taxes due for many property owners in Norris.  (-8%) change is the average reduction in assessed value.   This means that as many of half of Norris property owners will potentially see a reduction in property tax owed, and as many as half of Norris property owners will potentially see an increase in property tax owed.
    3. Individual reassessment information should be available to property owners by late spring.   Any concerns with the reassessed value of one's property should be addressed the Anderson County Property Assessor's office in Clinton.

 

  1. Staffing Updates.  Kerry Hevel has been hired for the soon to be vacant Public Works Director position.  Kerry has spent most of his life in this area and is very familiar with Norris.  He brings many years of industrial and manufacturing experience to the position.  Welcome Kerry!   Kerry will be working closely with Shirley Walker in the month of June to learn the basics of the position.

 

  1. 1997 Chevrolet Truck.  This vehicle has been semi-retired due to rust issues with the frame and a hole in the gas tank.   We can no longer safely use this vehicle on Watershed trails or for heavy hauling.  It was one of two vehicles we had capable of spreading salt and scraping roads during winter weather.

 

  1. McNeeley Building Crawlspace Issues.   Work has begun to address the issues discovered in one portion of the McNeeley Building crawlspace.  Step 1 involved ServePro working to remove the existing insulation and drying the space.   This and the installation of a few new floor joists have been completed, and re-insulation work will begin soon.  Public Works will then work on additional improvements outside of the crawlspace to improve drainage issues.

 

  1. McNeeley Building HVAC Unit.  One of four HVAC units at this building has quit working; this unit was only in service for 30 years.    Quotes have been obtained and it will cost approximately $3500 to replace.   This unit serves the Museum portion of the building.

 

  1.  Update of Watershed Resource Management Plan.   The Norris Watershed Board is working to update and revise the Resource Management Plan.   This plan addresses 3 major categories of activities in the Watershed: forest management, recreation, and water quality.   Three public workshops were held in January, February, April, and May.   The plan will continue to be worked on and discussed at future meetings.  The public is encouraged to attend future Watershed Board meetings and provide input to the Watershed Board regarding one of Norris' most important resources.   Regular meetings of the Norris Watershed Board are on the third Thursday of the month at 5:00pm, at the Norris Community Building.