Norris City Council

Minutes

Monday, May 11, 2015

 

 

 

BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON MONDAY, May 11TH, 2015, AT 7:00 P.M. WITH THE FOLLOWING COUNCIL MEMBERS PRESENT: CHRIS MITCHELL, JACK BLACK, BILL GRIEVE, YORK HAVERKAMP,  AND LORETTA PAINTER.

 

 

The meeting was called to order by Mayor Chris Mitchell. 

HEAR THE PUBLIC

Ed McEleney from 123 Reservoir Road was concerned about the notice that was published in the paper about the recycling of cardboard. Ed was mainly wondering why they couldn't pick the cardboard up any longer.  City Manager Tim Hester asked Vice Mayor Haverkamp to speak on the matter. Vice Mayor Haverkamp stated that he had went to RockTenn and got to see different examples and that cardboard is very easy to clog the conveyer belts. Vice Mayor Haverkamp stated that he felt that if the cardboard was broken down, and fit it the recycle bin then it shouldn't be an issue. City Manager Tim Hester suggested that maybe Vice Mayor Haverkamp to take this to the recycle commission and it could be something that may have examples of at Norris Day on July 4th.    

APPROVAL OF MINUTES

1.       The minutes of the April 13th, 2015 meeting were presented for approval.  Mr. Grieve noted that the minutes noted him making and seconding the same motion, and that it needed to be corrected.  Motion was made by Council Member Grieve to approve the minutes as amended.  Motion was seconded by Council Member Painter.   Motion carried by voice vote.

 

OLD BUSINESS

 

1. Board and Commission Vacancies - Motion to appoint Diane Bailey, 16 West Circle Road, to the Norris Library Commission, and Joy Wilson to the BZA was made by Council Member Black.  Motion was made by Council Member Grieve.  Motion carried by voice vote.

 

2.       CITY MANAGER REPORT

City Manager Hester reported on the following:

 

1)      Revenues and Expenditures are tracking to budget - Revenue and expenditures are on target to budget.  Overall the City's financial health continues to be very strong.

 

2)      Grant Updates

T-21 Grant Opportunity - Application was submitted November 1, 2014.  Awards are expected to be made in the spring or summer.

Safe Routes to Schools Grant - City Manager Hester reported the application was submitting in January and awards are expected in September 2015.

 

Public Park Recycling Grant- Application was submitted to Keep America Beautiful with the help of Pam Turner. Unfortunately Norris was not selected for this grant.

 

Proposed Animal Shelter Grant- Was submitted to the East Tennessee Foundation, should hear more around July 2015.

 

Proposed Bicycle Grant- Was submitted to the East Tennessee Foundation, should hear more around July 2015.

 

Norris Property Reassessment-  City Manager Hester stated that the overall value for Norris taxes was devalued by 8%. Some property owners will see an increase of 8% or a decrease of 8%. City Manager Hester stated that he encourages everyone to look at the tax notice closely and if they want to appeal it should do before the last two weeks of the month of May.

 

3)      Staffing UpdatesCity Manager Hester stated that a new public safety office Ricky Roach started on May 11th. Ricky has a strong background and is coming from Knoxville Police Department.

 

4)      McNeeley Building Crawl Space Issues - City Manager Hester reported that it is currently being worked on. Servpro is working for approximately $3300.00 to dry out and take out the old insulation. Once servpro has completed what they need to do there will be a contractor to come in to replace 6 to 8 of the floor joist. Once the floor joist are done the McNeeley building will be reinsulated, this construction will not affect the library.  

 

5)       Update of Watershed Resource Management Plan - City Manager Hester reported that the Watershed board is working on updating their 10 year resource management plan.  The plan recognizes three categories: management, recreation, and water quality.

 

6)      See attached City Manager Report. 

 

NEW BUSINESS

 

1. Budget Amendments - None

Council Member Black gave updates of the Economic Development Board.

2. City Manager Hester presented Ordinance 581, 2015-16 City Budget for the first reading.

 

Vice Mayor Haverkamp made a motion to approve the capital outlay from the following recommendation of City Manager Hester. The motion was seconded by Council member Grieve.  Motion carried by voice vote.

 

 

After review of the current financial position of the City's funds, I propose the following funding and changes to the Capital Plan presented to you earlier this year:

 

1.      Fully fund purchase of new Public Safety vehicle

a.      $12,000 funded by Watershed Fund

b.      Balance of $20,000 funded from City Undesignated Reserve Funds

2.      Fund $20,000 towards paving & striping of East Norris Road

a.      $7,500 from unspent 2014-15 Capital Loan

b.      $12,500 from 2015-16 City Revenues

3.      Fund $5,000 for Firefighting Equipment

a.      Fund from 2015-16 City Revenues

4.      Delay until 2016-17 Capital Plan:

a.      Community Building Paint & Siding

b.      Traffic trailer with camera

 

Motion was made by Council Member Grieve to approve the 2015-2016 Budget Ordinance 581.   The motion was seconded by council Member Black.  Motion carried by voice vote.

3. Accounts Payable, Minutes, and Reports

Mayor Mitchell asked Council for questions or comments concerning accounts payable, minutes, and reports - City Manager Hester commented that Public Works spring cleaning was a success the City picked up more than 20,000 pounds of things to take to the dump.

Motion was made by Council Member Grieve to adjourn.  Motion was seconded by Council Member Black.  Motion carried by voice vote at 7:50 p.m.

 

  

 

 

 

 

 

 

 

 

 

 

TO:                 Norris City Council                          

FROM:            Tim Hester                                        

RE:                  City Manager's Report

DATE:            May 11, 2015

 

1.   2014-15 Year to Date (Estimated through April) Budget.   YTD Revenues and   Expenditures are on target to budget.  Property tax notices were sent in July and were due by August 31 without penalty.  97% of property tax has been collected through April, which is on pace with previous years.   Other key revenue categories (State Sales Tax, Local Option Sales Tax, Liquor & Beer Wholesale Tax) are all on target to budget to slightly ahead.

 

The City finished the 2013-14 budget year with 100% of planned City services and Capital projects funded, and an increase in Undesignated CASH reserves. 

 

2013-14 Year End Undesignated CASH reserves finished at:

  1.  
    1. General Fund             $144,000
    2. Watershed Fund         $177,675

Overall, the City's financial health continues to be very strong.

 

  1. Grant Updates.   
    1. New T-21 Grant Opportunity - Our applications for a T-21 grants was submitted November 1.  This is the same TDOT grant program that was used to build new sidewalks along Reservoir Road and Dairy Pond road over the last few years.  It has often been discussed by the Norris Planning Commission that the existing sidewalk system should be extended to Highway 61.  Awards are expected to be made in the spring.
    2. Safe Routes to Schools Grant Opportunity.  Safe Routes to School (SRTS) is a federally funded program focusing on the benefits of children walking and biking to school. Its primary purpose is to encourage elementary and middle school children to safely walk and bicycle to school through infrastructure improvements, educational initiatives and promotional activities.  Projects and activities are 100% federally funded for the 2015 year; no match is permitted.   An application was submitted in January and awards are expected to be made in September 2015.
    3. Keep America Beautiful Dr Pepper Snapple Public Park Recycling Grant.  Notification received that Norris was not selected for this grant.  Our thanks to Pam Turner who made us aware of this opportunity through her work with Keep Anderson County Beautiful.
    4. Proposed Animal Shelter Grant Application, East Tennessee Foundation.   Grant application was submitted to improve educational opportunities related to Norris animals, provide emergency veterinarian care to sheltered animals, and to start an assistance program for spaying and neutering of pets.   Awards to be announced later this year.
    5. Proposed Bicycle Grant Application, East Tennessee Foundation.  Norris Community Development Board applied for a grant that would establish a bike "loaner" program in Norris.   This program would make it possible for someone to borrow a bike from a central location, use for a period of time, then return after use.  Awards to be announced later this year.

 

 

 

City Manager's Report, May 2015, continued:

 

 

  1. Norris Property Reassessment.   By State law, all property in Anderson County is reassessed by the Anderson County Property Assessor every 5 years, including 2015.   The Assessor's Office has issued the scheduled reassessment of Norris at an unprecedented reduction in total Norris property values of (-8%).  While we recognize that a number of factors go into reassessment, this reduction does not seem to reflect the current condition of Norris based on the number of building and remodeling permits issued over the last 5 years, and the general recognition that Norris remains a very desirable place to live and work. 
    1. In total, this reduction in assessed property values is expected to be revenue neutral to Norris.   Under State law, when scheduled reassessments occur, tax rates are automatically adjusted by the State to be revenue neutral year to year.   The State will calculate the new rate.
    2. It is important to note that this reassessment will change the amount of property taxes due for many property owners in Norris.  (-8%) change is the average reduction in assessed value.   This means that as many of half of Norris property owners will potentially see a reduction in property tax owed, and as many as half of Norris property owners will potentially see an increase in property tax owed.
    3. Individual reassessment information should be available to property owners by late spring.   Any concerns with the reassessed value of one's property should be addressed the Anderson County Property Assessor's office in Clinton.

 

  1. Staffing Updates.  Richard Roach has been hired for the vacant Public Safety position.  Ricky comes to us from the Knox County Sheriff's Department, and we are glad to have him as part of our team.  Ricky grew up in the Clinton area and is very familiar with Norris.  Welcome Ricky!

 

  1. McNeeley Building Crawlspace Issues.   Work has begun to address the issues discovered in one portion of the McNeeley Building crawlspace.  Step 1 has involved ServePro working to remove the existing insulation and drying the space.   Once this has been completed, we will contract someone to install a few new floor joists and re-insulate.  Public Works will then work on additional improvements outside of the crawlspace to improve drainage issues.

 

  1.  Update of Watershed Resource Management Plan.   The Norris Watershed Board is working to update and revise the Resource Management Plan.   This plan addresses 3 major categories of activities in the Watershed: forest management, recreation, and water quality.   Three public workshops were held in January, February and April.   The plan will continue to be worked on and discussed at future meetings.  The public is encouraged to attend future Watershed Board meetings and provide input to the Watershed Board regarding one of Norris' most important resources.   Regular meetings of the Norris Watershed Board are on the third Thursday of the month at 5:00pm, at the Norris Community Building.