Norris City Council

Minutes

Monday, April 13, 2015

 

 

 

BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON MONDAY, MARCH 13TH, 2015, AT 7:00 P.M. WITH THE FOLLOWING COUNCIL MEMBERS PRESENT:  JACK BLACK, BILL GRIEVE, YORK HAVERKAMP,  AND LORETTA PAINTER.   NOT PRESENT:  CHRIS MITCHELL

 

 

 

The meeting was called to order by Vice Mayor York Haverkamp. 

HEAR THE PUBLIC

No comments from the public.    

APPROVAL OF MINUTES

1.       The minutes of the March 9th, 2015 meeting were presented for approval.  Motion was made by Council Member Grieve to approve the minutes.  Motion was seconded by Council Member Painter.   Motion carried by voice vote.

 

OLD BUSINESS

 

2.       Board and Commission Vacancies - Motion to appoint Maggie Sheehy, 127 Crescent Rd., to the Norris Animal Commission was made by Council Member Black.  Motion was seconded by Council Member Grieve.  Motion carried by voice vote.

 

3.       Amendment Ordinance 579 -An Ordinance of the City of Norris, Tennessee adopting the 2015 Edition of the International Building Code, Residential Code, Plumbing Code, and Mechanical Code was presented for second reading.  City Manager Hester reported this was an update to the City Building Code and also included mechanical codes.  City Manager Hester recommended an amendment to the ordinance to exclude the requirement of sprinkler systems in new single family residences.   Motion was made by Council Member Grieve to amend Ordinance 579 to exclude the requirement of sprinkler systems in new single family residences.  Motion was seconded by Council Member Painter.  Motion carried by voice vote.

4.       Ordinance 579 - Ordinance of the City of Norris, Tennessee adopting the 2015 Edition of the International Building Code, Residential Code, Plumbing Code, and Mechanical Code was presented for second reading.   City Manager Hester noted a Public Hearing for Ordinance 579 and 580 had been held on April 13, 2015 at 5:45 p.m. with no public attendance.   Motion was made by Council Member Grieve to approve Ordinance 579 on second reading.   Motion was seconded by Council Member Painter.  Motion carried by voice vote.

5.       Ordinance 580 - An Ordinance to Adopt a Fee Schedule for the Norris Municipal Code, Title 12, Building, Utility, etc. Codes, Schedule of Charges for Permits was presented for second reading.   City Manager Hester noted this fee structure is mid-range in comparison with Anderson County, City of Clinton and LaFollette.   City Manager Hester noted a Public Hearing for Ordinance 579 and 580 had been held on April 13, 2015 at 5:45 p.m. with no public attendance.   Motion was made by Council Member Black to approve Ordinance 580 on second reading.  Motion was seconded by Council Member Grieve.  Motion carried by voice vote.

 

6.       CITY MANAGER REPORT

City Manager Hester reported on the following:

 

1)      Revenues and Expenditures are tracking to budget - Revenue and expenditures are on target to budget.  The 2013-2014 year-end undesignated cash reserve in the General Fund was $144,000 and $177,675 in the Watershed Fund.  Overall the City's financial health continues to be very strong.

 

2)      Grant Updates

 

T-21 Grant Opportunity - Application was submitted November 1, 2014.  Awards are expected to be made in the spring. 

 

Safe Routes to Schools Grant - City Manager Hester reported the application was submitting in January and awards are expected in September 2015.

 

Keep America Beautiful Dr. Pepper Snapple Public Park Recycling Grant.   This grant was recently applied for to supply new recycling containers at various City locations.  Awards are expected to be made later this year.

 

Proposed Animal Shelter Grant Application - East Tennessee Foundation.    Members of the Animal Commission have drafted a grant application to provide matching funds for the Norris Animal Shelter.  The purpose of this grant would be to improve educational opportunities related to Norris animals, provide emergency veterinarian care to sheltered animals, and to start an assistance program for spaying and neutering of pets.  Motion was made by Council Member Painter to approve the submission of the application of the grant.  Motion was seconded by Council Member Grieve.  Motion carried by voice vote.

 

Proposed Bicycle Grant Application - East Tennessee Foundation.    Norris Community Development Board wishes to apply for a grant that would establish a bike loaner program in Norris.    Bikes would be donated by Regions Bank and the grant funds would be used to build a storage building and implement program.  The Recreation Committee would review and decide the management of the Bicycle Program.  The Recreation Committee would present the final program to Council for approval before implementation.  Motion was made by Council Member Black to approve the submission of the application.  Motion was seconded by Council Member Painter.  Motion carried by voice vote.

 

3)      Norris Property Reassessment - All property in Anderson County is reassessed by State law every 5 years by the Anderson County Property Assessors Office.  The Assessor's Office has issued the scheduled reassessment of Norris at an unprecedented reduction in total Norris property values of (-8%).

 

4)      Staffing Updates - City Manager Hester reported Public Safety Officer Greg Roberts resigned effective April 4th.   The City is currently interviewing qualified replacements and expects to have a new officer on staff within the next 30-45 days.

 

5)      McNeeley Building Crawlspace Issues -Recent remodeling work in the Recreation area of the McNeeley Building uncovered some concerns with one section of the building's crawlspace.  Estimates on the different components of work are being obtained, but is expected that repair costs will be approximately $5,000.

 

6)       Annual Town Spring Clean-up - The annual town spring clean-up is scheduled for the week of April 20-24, 2015.

 

7)      Update of Watershed Resource Management Plan - The Watershed Board is working to update and revise the Resource Management Plan.  The plan will continue to be worked on and discussed at future Watershed Board Meetings.  Regular meeting of the Norris Watershed Board are on the third Thursday of the month at 5:00 p.m. at the Norris Community Building and the public is encouraged to attend. 

 

8)      See attached City Manager Report. 

 

NEW BUSINESS

 

7.       Budget Amendments - None

8.       City Manager Hester reported the first 2015-2016 City Budget Workshop was held today at 6:00 p.m.    The budget presented is balanced and maintains current City services.  He noted the first reading is scheduled for the May Council Meeting and the final reading would be at the June Council Meeting.   City Manager Hester noted if the Council so desires another City Budget Workshop could be scheduled.  Motion was made by Council Member Black to hold another City Budget Workshop on May 11, 2015 at 6:00 p.m. in the Norris Board Room.  Motion was seconded by Council Member Painter.  Motion carried by voice vote.

 

Accounts Payable, Minutes, and Reports

Vice Mayor Haverkamp asked Council for questions or comments concerning accounts payable, minutes, and reports - there were no questions or comments.

9.       Motion was made by Council Member Grieve to adjourn.  Motion was seconded by Council Member Painter.  Motion carried by voice vote at 8:15 p.m.

 

 

 

 

 

 

 

 

 

 

 

TO:                        Norris City Council                                        

FROM:            Tim Hester                                        

RE:                  City Manager's Report

DATE:             April 13, 2015

 

1.   2014-15 Year to Date (Estimated through March) Budget.   YTD Revenues and   Expenditures are on target to budget.  Property tax notices were sent in July and were due by August 31 without penalty.  97% of property tax has been collected through March, which is on pace with previous years.   Other key revenue categories (State Sales Tax, Local Option Sales Tax, Liquor & Beer Wholesale Tax) are all on target to budget.

The City finished the 2013-14 budget year with 100% of planned City services and Capital projects funded, and an increase in Undesignated CASH reserves.

2013-14 Year End Undesignated CASH reserves finished at:

  1.  
    1. General Fund             $144,000
    2. Watershed Fund         $177,675

Overall, the City's financial health continues to be very strong.

  1. Grant Updates.   
    1. New T-21 Grant Opportunity - Our applications for a T-21 grants was submitted November 1.  This is the same TDOT grant program that was used to build new sidewalks along Reservoir Road and Dairy Pond road over the last few years.  It has often been discussed by the Norris Planning Commission that the existing sidewalk system should be extended to Highway 61.  Awards are expected to be made in the spring.
    2. Safe Routes to Schools Grant Opportunity.  Safe Routes to School (SRTS) is a federally funded program focusing on the benefits of children walking and biking to school. Its primary purpose is to encourage elementary and middle school children to safely walk and bicycle to school through infrastructure improvements, educational initiatives and promotional activities.  Projects and activities are 100% federally funded for the 2015 year; no match is permitted.   An application was submitted in January and awards are expected to be made in September 2015.
    3. Keep America Beautiful Dr Pepper Snapple Public Park Recycling Grant.  This grant was recently applied for to supply new recycling containers at various City locations.  The City wishes to thank Pam Turner who made us aware of this application through her work with Keep Anderson County Beautiful.   Awards are expected to be made later this year.
    4. Proposed Animal Shelter Grant Application, East Tennessee Foundation.   Members of the Animal Commission have drafted a grant application to provide matching funds for the Norris Animal Shelter.  Existing City animal expense funds will be used as the grant match.  Purpose of this grant would be to improve educational opportunities related to Norris animals, provide emergency veterinarian care to sheltered animals, and to start an assistance program for spaying and neutering of pets.
    5. Proposed Bicycle Grant Application, East Tennessee Foundation.  Norris Community Development Board wishes to apply for a grant that would establish a bike "loaner" program in Norris.   This program would make it possible for someone to borrow a bike from a central location, use for a period of time, then return after use. 

 

  1. Norris Property Reassessment.   By State law, all property in Anderson County is reassessed by the Anderson County Property Assessor every 5 years, including 2015.   The Assessor's Office has issued the scheduled reassessment of Norris at an unprecedented reduction in total Norris property values of (-8%).  While we recognize that a number of factors go into reassessment, this reduction does not seem to reflect the current condition of Norris based on the number of building and remodeling permits issued over the last 5 years, and the general recognition that Norris remains a very desirable place to live and work. 
    1. In total, this reduction in assessed property values is expected to be revenue neutral to Norris.   Under State law, when scheduled reassessments occur, tax rates are automatically adjusted by the State to be revenue neutral year to year.   The State will calculate the new rate.
    2. It is important to note that this reassessment will change the amount of property taxes due for many property owners in Norris.  (-8%) change is the average reduction in assessed value.   This means that as many of half of Norris property owners will potentially see a reduction in property tax owed, and as many as half of Norris property owners will potentially see an increase in property tax owed.
    3. Individual reassessment information should be available to property owners by late spring.   Any concerns with the reassessed value of one's property should be addressed the Anderson County Property Assessor's office in Clinton.

 

  1. Staffing Updates.  Public Safety Officer Greg Roberts resigned effective April 4th.  Gregg has worked for the City for approximately 2 years, and we wish him the best in his future endeavors.  Chief Humphrey and I are interviewing qualified replacements and expect to have a new officer on staff within the next 30-45 days.

 

  1. McNeeley Building Crawlspace Issues.   Recent remodeling work in the Recreation area of the McNeeley Building uncovered some concerns with one section of the building's crawlspace.   Water and mold damage has been found and is cause for some floor joists to be replaced, the crawlspace needs to be thoroughly dried and re-insulated, and changes must be made to adjoining outdoor area to prevent water run-off from entering the crawlspace.  It appears that this condition has developed over the course of many years and it is correctable.   Estimates on the different components of work are being obtained, but is expected that repair costs will be approximately $5,000.

 

  1. Annual Town Spring Clean Up - April 20-24.   The City of Norris will assist residents with their spring time clean-up from April 20-24.   The City will pick up objects at curbside that are not too heavy for two men to handle.   Items that cannot be picked up are tires, paint or solvents, unused cleaning supplies, freezers or refrigerators, building materials, or anything with asbestos.

 

  1. Update of Watershed Resource Management Plan.   The Norris Watershed Board is working to update and revise the Resource Management Plan.   This plan addresses 3 major categories of activities in the Watershed: forest management, recreation, and water quality.   Three public workshops were held in January and February.   The plan will continue to be worked on and discussed at future meetings.  The public is encouraged to attend future Watershed Board meetings and provide input to the Watershed Board regarding one of Norris' most important resources.   Regular meetings of the Norris Watershed Board are on the third Thursday of the month at 5:00pm, at the Norris Community Building.