Norris City Council
March 9, 2015
IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON MONDAY, MARCH 9TH, 2015, AT 7:00 P.M. WITH THE
FOLLOWING COUNCIL MEMBERS PRESENT: JACK BLACK, BILL GRIEVE, YORK HAVERKAMP, CHRIS MITCHELL, AND LORETTA PAINTER.
The meeting was called to order by Mayor Chris Mitchell.
HEAR THE PUBLIC
Shatz, 125 Butternut Drive, thanked the City Workers for the outstanding job they did keeping the roads clear during the recent
Ed McEleney, 123 Reservoir Rd., state the sidewalk in front of the Post Office was very icy and
had not been cleared during the recent inclement weather. City Manager Hester stated that the area and parking lot in
the Town Center had been scraped and salted numerous times, but when the temperature was below 20 degrees, salt does not work.
Rebecca Craig, 38 W. Norris, Chestnut Commons Apartments, asked if the City in the future could clear the Chestnut
Commons parking lot. She stated she was unable to go to work for four days because of the icy condition of the parking
lot. City Manager Hester stated unfortunately the City does not have the equipment and/or personnel to clear private
APPROVAL OF MINUTES
The minutes of the February 9th, 2015 meeting were presented for approval. Motion was made
by Council Member Painter to approve the minutes. Motion was seconded by Council Member Grieve. Motion carried
by voice vote.
2. Board and Commission Vacancies - None
3. CITY MANAGER REPORT
Hester reported on the following:
and Expenditures are tracking to budget - Revenue and expenditures are on target to budget. The 2013-2014
year-end undesignated cash reserve in the General Fund was $144,000 and $177,675 in the Watershed Fund. Overall the
City's financial health continues to be very strong.
T-21 Grant Opportunity - Application was submitted November 1, 2014. Awards are expected
to be made in the spring.
Safe Routes to Schools Grant - City Manager Hester reported
the application was submitting in January and awards are expected in September 2015.
Sales of Surplus Vehicles - City Manager Hester reported bids were opened on February 20,
2015 and resulted in the sale of the three surplus vehicles. The total received for the vehicles was $1,825.00.
4) Staffing Updates -City
Manager Hester reported Leanne Eldred has resigned from her full-time Administrative Assistant position effective March 13,
2015. Heather Phillips has agreed to change from the part-time position in the office to the full-time position.
Leanne plans to continue working with us on a part-time basis. Shirley Walker is retiring as Public Works Director effective
June 30, 2015. A search for a qualified replacement will begin later this month. Shirley has agreed to continue
working on a part-time basis as Building Inspector.
Annual Watershed Spring Clean Up - The annual watershed spring clean-up is scheduled for
Saturday, March 28, 2015.
Annual Town Spring Clean-up - The annual town spring clean-up is scheduled for the
week of April 20-24, 2015.
Weather Clean-up Report - City Manager Hester reported a mix of snow, ice, and sleet presented challenges throughout
the City in February. He stated Shirley Walker and the Public Works Department did an outstanding job of keeping roads
as clear as possible during this time.
8) City Manager Hester reported the
1997 4 x 4 truck broke down twice during winter
clearing. This was significant since this truck was the only one currently equipped with a snow plow.
As of result of this, an emergency purchase of a second snow at a cost of $4,500 for the ¾ ton 4 x 4 truck was made
and additional salt at a cost of $2,800 was also purchased. City Manager Hester stated this was an unbudgeted expense
that can be paid from the State Street Aid Fund or from the General Fund Undesignated Cash Fund Balance at Council's discretion.
A motion was made by Vice Mayor Haverkamp to pay the $7,300 in emergency purchases from General Fund Undesignated Cash Fund
Balance (non-State Street Aid Fund). Motion was seconded by Council Member Black. Motion carried by voice vote.
of Watershed Resource Management Plan - The Watershed Board is working to update and revise the Resource Management
Plan. The plan will continue to be worked on and discussed at future Watershed Board Meetings. The public is encouraged
to attend future Watershed Board Meetings.
10) See attached City Manager Report.
Budget Amendments - None
5. City Manager Hester presented
the proposed Budget Procedures and Budget Meetings for the 2015-2016 Fiscal Year. The calendar is as follows:
- April 13, 2015 - 6:00pm Budget Workshop. City Manager
shall file a consolidated budget document with the Council Members in a budget workshop. Additional workshops may be scheduled
at the discretion of Council.
- May 11, 2015 - 7:00pm Council Meeting. The Council Members to review
and adopt the annual Budget on first reading. Council Members shall also recommend a capital outlay plan. The Council Members
shall review a synopsis of the proposed budget and a statement of the tax rate required to finance the proposed budget.
May 20, 2015 - Public Hearing Notice. The proposed budget and a notice of a Public Hearing shall
be published in a newspaper having general circulation in the City.
- June 1, 2015 - 5:30pm Public
Hearing. Public Hearing on proposed 2015-2016 budget.
- June 8, 2015 - 7:00pm Council Meeting. City
Manager to present the 2015-2016 Budget to City of Norris Council for final reading of the Ordinance.
Motion was made by Council Member Grieve to approve the 2015-2016 Budget Calendar.
The motion was seconded by council Member Painter. Motion carried by voice vote.
Ordinance 579 - An Ordinance of the City of Norris, Tennessee adopting the 2015 Edition of the International
Building Code, Residential Code, Plumbing Code, and Mechanical Code was presented for first reading. City Manager Hester
reported this was an update to the City Building Code and also included mechanical codes. He noted that Clinton Utilities
Board would still do the electrical inspections. Council requested City Manager Hester have the Board of Zoning review
a time limit requirement on all projects. Motion was made by Council Member Black to approve Ordinance 579
on first reading. Motion was seconded by Council Member Grieve. Motion carried by voice vote.
Ordinance 580 - An Ordinance to Adopt a Fee Schedule for the Norris Municipal Code, Title 12, Building, Utility,
etc. Codes, Schedule of Charges for Permits was presented for first reading. City Manager Hester noted this fee
structure is mid-range in comparison with Anderson County, City of Clinton, and LaFollette. Motion was made
by Council Member Black to approve Ordinance 580 on first reading. Motion was seconded by Council Member Grieve.
Motion carried by voice vote.
8. City Manager noted a Public
Hearing would need to be scheduled for Ordinance 579 and Ordinance 580. Motion was made by Vice Mayor Haverkamp
to hold the Public Hearing on Monday, April 13th, 2015 at 5:45 p.m. Motion was seconded by Council Member
Grieve. Motion carried by voice vote.
Accounts Payable, Minutes, and Reports
Mayor Mitchell asked Council for questions or comments concerning accounts payable, minutes, and reports - there were no
questions or comments.
9. Motion was made by Council
Member Grieve to adjourn. Motion was seconded by Council Member Painter. Motion carried by voice vote at 7:50
Norris City Council
City Manager's Report
March 9, 2015
1. 2014-15 Year to Date (Estimated through February) Budget.
YTD Revenues and Expenditures are on target to budget. Property tax notices were sent in July and were due
by August 31 without penalty. 96% of property tax has been collected through February, which is on pace with previous
years. Other key revenue categories (State Sales Tax, Local Option Sales Tax, Liquor & Beer Wholesale Tax)
are all on target to budget.
The City finished the 2013-14
budget year with 100% of planned City services and Capital projects funded, and an increase in Undesignated CASH reserves.
2013-14 Year End Undesignated CASH reserves finished at:
- General Fund $144,000
- Watershed Fund $177,675
Overall, the City's financial health continues to
be very strong.
- Grant Updates.
- New T-21 Grant Opportunity - Our applications
for a T-21 grants was submitted November 1. This is the same TDOT grant program that was used to build new
sidewalks along Reservoir Road and Dairy Pond road over the last few years. It has often been discussed
by the Norris Planning Commission that the existing sidewalk system should be extended to Highway 61. Awards
are expected to be made in the spring.
Safe Routes to Schools Grant Opportunity. Safe Routes to School (SRTS) is a federally funded program
focusing on the benefits of children walking and biking to school. Its primary purpose is to encourage elementary and middle
school children to safely walk and bicycle to school through infrastructure improvements, educational initiatives and promotional
activities. Projects and activities are 100% federally funded for the 2015 year; no match is permitted.
An application was submitted in January and awards are expected to be made in September 2015.
- Sale of Surplus Vehicles. Bids opened on February
20, 2015 and resulted in the sale of the 3 surplus City vehicles: 2000 Crown Victoria, 2002 Ford Explorer, and a 2003
Ford Explorer. Total received for the vehicles was $1,825.00.
Updates. Two employees have announced their intentions to leave their full time positions with the City.
Leanne Eldred has resigned from her full time Administrative
Assistant position effective this month. Heather Phillips has agreed to change from her part-time position in the office
to the full time position. Leanne plans to continue working with us in the part-time position.
Shirley Walker is retiring as Public Works Director effective June 30.
We will begin a search for a qualified replacement later this month. Shirley has agreed to continue working on
a part time basis as Building Inspector.
Watershed Spring Clean Up - March 28
Town Spring Clean Up - April 13-17
- Winter Weather Clean Up Report. A
mix of snow, ice, and sleet presented challenges throughout the City in February. Shirley Walker and the
Public Works Department did an outstanding job of keeping roads as clear as possible during this time.
- 36 tons of salt spread ($78.04 per
ton = $2809.44)
- 10 tons of gravel spread ($15 per
ton = $150)
- 175 man-hours used clearing roads,
with 51 of these during overtime hours, cost of ~$4500
man-hours used clearing sidewalks, cost of ~$600
for vehicle fuel
Also of note is that
the 1997 4x4 Chevrolet truck broke down twice during clearing operations. This was significant since this truck
was the only one currently equipped with a snow plow, and did keep us from grading on a couple of days. We were
able to apply salt and/or gravel on every day of need. Cost of repairs to the truck were $628.58.
Also, as an emergency expense, a second snow plow has been purchased at a cost of $4500 for the ¾ ton 4x4 truck.
This is an unbudgeted expense that can be paid for from State Street Aid Funds or from the Undesignated Cash Fund Balance
at Council's discretion.
- Update of Watershed
Resource Management Plan. The Norris Watershed Board is working to update and revise the Resource
Management Plan. This plan addresses 3 major categories of activities in the Watershed: forest management,
recreation, and water quality. Three public workshops were held in January and February.
The plan will continue to be worked on and discussed at future meetings. The public is encouraged to attend
future Watershed Board meetings and provide input to the Watershed Board regarding one of Norris' most important
resources. Regular meetings of the Norris Watershed Board are on the third Thursday of the month at
5:00pm, at the Norris Community Building.