Norris City Council

Minutes

Monday, January 12, 2015

 

 

 

BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON MONDAY, JANUARY 12, 2015, AT 7:00 P.M. WITH THE FOLLOWING COUNCIL MEMBERS PRESENT:  JACK BLACK, BILL GRIEVE, YORK HAVERKAMP, CHRIS MITCHELL, AND LORETTA PAINTER. 

 

 

The meeting was called to order by Mayor Chris Mitchell. 

HEAR THE PUBLIC

No comments from the public.

APPROVAL OF MINUTES

1.       The minutes of the December 8th, 2014 meeting were presented for approval.  Motion was made by Vice Mayor Haverkamp to approve the minutes.  Motion was seconded by Council Member Painter.   Motion carried by voice vote.

 

OLD BUSINESS

 

2.        2013-2014 Independent Audit Results - City Manager Hester reported the City had a successful audit and everything was in order.  Jami Kiger, CPA, with HG & A Associates presented the Annual Audit Report for fiscal year 2013-2014.  Ms. Kiger noted this was a clean audit with no findings.  Ms. Kiger gave an overview of the CAFR.  She noted the Watershed Fund is now classified as a Major Fund as a result of the balance and is reported separately in the financial report.   She stated the report had been submitted to the State and also to the GFOA for consideration of the Excellence in Financial Reporting Award.  She noted the City has received this award for 10 consecutive years.  Ms. Kiger thanked the Mayor, City Manager,    and the office staff for their assistance during the audit.

 

3.       Board and Commission Vacancies - The following was presented for Council approval:

 

A motion was made by Mayor Mitchell to appoint John Barker and Matt Zorvan to the Planning Commission.  Motion was seconded by Council Member Black.  Motion carried by voice vote.

 

A motion was made by Mayor Mitchell to appoint Jim Tomlinson to the Board of Zoning Appeals.  Motion was seconded by Vice Mayor Haverkamp.  Motion carried by voice vote.

A motion was made by Mayor Mitchell to appoint Jim Peacock to the Community Development Board.  Motion was seconded by Council Member Painter.  Motion carried by voice vote.

A motion was made by Mayor Mitchell to appoint Jackson Spurling and Jenny Harshbarger to the Conservation and Recycle Committee.  Motion was seconded by Council Member Black.  Motion carried by voice vote.

Mayor Mitchell made a motion to appoint Eric Rauch and Brad Hodge as City Judges.  Motion was seconded by Vice Mayor Haverkamp.  Motion carried by voice vote.

Mayor Mitchell recommended the following Council appointments to the City Boards and Commissions:                                                                                                                                    Planning Commission - Jack Black                                                                                               Recreation -  York Haverkamp                                                                                                Community Development - Loretta Painter                                                                                              Conservation and Recycle - Loretta Painter, 2 year term and York Haverkamp, 3 year term    Tree Commission - Bill Grieve                                                                                                            Norris Animal Commission - York Haverkamp                                                                                  Anderson County Development Board - Jack Black                                                                      Motion to approved appointments was made by Mayor Mitchell.  Motion was seconded by Council Member Painter.  Motion carried by voice vote.

4.       Traffic Calming Policy - Update on MTAS review - City Manager Hester reported MTAS did not find any potential legal problems with the policy and Council can proceed with the policy.     A discussion was held as to whether a camera system should be installed.  Council Member Black stated the system would take pictures of any speeding vehicles and tickets could be issued.  The cost for this system would range from $8,000 to $15,000.  City Manager Hester stated he would like being able to notify people from camera pictures that they were speeding, but is opposed to automatic ticketing.    City Manager Hester stated he is concerned with the current wording in the policy as the Council would be approving a policy open on funding.   City Manager Hester stated the wording in Step 2 of the policy could be changed from "will" to "may" and this would correct the issue.   Motion was made by Mayor Mitchell to amend the policy by changing the wording in Step 2 of the policy to read:  This may be funded through the City Budget and may be addressed at the rate budget funds or donations allow.  The motion was seconded by Council Member Black.  The motion carried by voice vote.   The Traffic Calming Policy with amendment to Step 2 was presented for approval.  Motion was made by Vice Mayor Haverkamp to approve the Traffic Calming Policy.  Motion was seconded by Council Member Black.  Motion carried by voice vote.

 

5.       Reschedule Public Hearing for Ordinance 577 and 578 -Ordinance 577 - An Ordinance to Amend the City of Norris, Tennessee Municipal Zoning Ordinance Regulating Development within the Corporate Limits of Norris, Tennessee, to Minimize Danger to Life and Property Due to Flooding, and to Maintain Eligibility for Participation in the National Flood Insurance Program and Ordinance 578 - An Ordinance to Amend Title 8, Chapter 1 of the City of Norris Municipal Code to Revise Hours for on Premise Consumption of Intoxicating Liquors in the City of Norris, Tennessee.   The Norris Bulletin was not published the week of December 22, 2014 and the required notification of the hearings was not met.  As a result, City Manager Hester reported the hearings need to be rescheduled.  Motion was made by Mayor Mitchell reschedule the hearings to Monday, February 19th, 2015 at 6: 30 p.m.  Motion was seconded by Council Member Grieve.  Motion carried by voice vote. 

 

6.       City Manager Hester report Ordinance 578 - Revise Hours for on Premise Consumption of Intoxicating Liquors in the City of Norris had been reviewed by Margaret Norris with MTAS.  Ms. Norris was of the opinion the hours of operation should be the same in all zones.   She felt if challenged, the proposed hours for C-1 would not hold up in court.  City Manager Hester recommended the Council amend Ordinance 578 to amend the sales of intoxicating liquors for on premise consumption to reflect the same hours in all zones and those hours being the same as set forth by the State of Tennessee Alcoholic Beverage Commission.  He also recommended the retail off premise sales of beer and/or wine be the same as hours set forth by Anderson County.   Motion was made by Council Member Black to approve the amendments to Ordinance 578.  Motion was seconded by Council Member Grieve.  Motion carried by voice vote.  

 

7.       CITY MANAGER REPORT

City Manager Hester reported on the following:

 

1)      Revenues and Expenditures are tracking to budget.   The 2014 Property Tax collection rate is at 95% collected through December 31, 2014.  Overall the City's financial health continues to be very strong.

 

 

 

2)      Grant Updates

T-21 Grant Opportunity - Application was submitted November 1, 2014.  Awards are expected to be made in the spring. 

 

Safe Routes to Schools Grant - City Manager Hester reported the application would be submitted within the next two weeks.

 

3)      See attached City Manager Report. 

 

NEW  BUSINESS

 

8.       Budget Amendments - None

9.       Resolution 1-2015 - A Resolution Authorizing the City of Norris to submit a 2015 Safe Routes to School Grant Application was presented for approval.   The resolution authorizes the City to apply for a grant up to $250,000.  This grant does not require a match.  Motion was made by Council Member Grieve to approve the resolution.  Motion was seconded by Council Member Painter.  Motion carried by voice vote. 

Accounts Payable, Minutes, and Reports

Mayor Mitchell asked Council for questions or comments concerning accounts payable, minutes, and reports - there were no questions or comments.

10.   Motion was made by Council Member Grieve to adjourn.  Motion was seconded by Council Member Painter.  Motion carried by voice vote at 8:40 p.m.

 

  

 

 

 

 

TO:                         Norris City Council                                            

FROM:              Tim Hester                                          

RE:                   City Manager's Report

DATE:              January 12, 2015

 

1.   2014-15 Year to Date (Estimated through December) Budget.   YTD Revenues and   Expenditures are on target to budget.  Property tax notices were sent in July and were due by August 31 without penalty.  96% of property tax has been collected through November, which is on pace with previous years.   Other key revenue categories (State Sales Tax, Local Option Sales Tax, Liquor & Beer Wholesale Tax) are all on target to budget.

The City finished the 2013-14 budget year with 100% of planned City services and Capital projects funded, and an increase in Undesignated CASH reserves. 

2013-14 Year End Undesignated CASH reserves finished at:

  1.  
    1. General Fund    $144,000
    2. Watershed Fund            $177,675

Overall, the City's financial health continues to be very strong.

  1. Grant Updates.

   

  1.  
    1. New T-21 Grant Opportunity - Our applications for a T-21 grants was submitted November 1.  This is the same TDOT grant program that was used to build new sidewalks along Reservoir Road and Dairy Pond road over the last few years.  It has often been discussed by the Norris Planning Commission that the existing sidewalk system should be extended to Highway 61.  Awards are expected to be made in the spring.
    2. Safe Routes to Schools Grant Opportunity.  Safe Routes to School (SRTS) is a federally funded program focusing on the benefits of children walking and biking to school. Its primary purpose is to encourage elementary and middle school children to safely walk and bicycle to school through infrastructure improvements, educational initiatives and promotional activities.  Projects and activities are 100% federally funded for the 2015 year; no match is permitted.   Norris Middle School Principal Jeff Harshbarger and I attended a mandatory pre-application workshop on this grant on September 22.  Grant applications will be due in January 2015, and a plan has been developed to enhance pedestrian, bike, and handicap traffic in the Norris school zones.  Focus is to improve pedestrian safety around the Commons area by increasing the number of crosswalks; improving existing crosswalks, including 3 raised crosswalks on Norris Square; addition of Yield to Pedestrian signage; a caution light at the East Norris Road entrance to the school zone; and a new pedestrian walkway from the rear of Norris Middle School extending to West Norris Rd sidewalk.