Norris City Council

Minutes

Monday, December 8th, 2014

 

 

 

 

BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON MONDAY, DECEMBER 8TH, 2014, AT 7:00 P.M. WITH THE FOLLOWING COUNCIL MEMBERS PRESENT:  JACK BLACK, BILL GRIEVE, YORK HAVERKAMP, CHRIS MITCHELL, AND LORETTA PAINTER. 

 

 

The meeting was called to order by Mayor Chris Mitchell. 

HEAR THE PUBLIC

Spencer Boardman, 112 Reservoir Rd., asked Council if repairs could be made to pot holes in the Town Center where Archers, Sweet Café and the Post Office are located.   Kathy Shuppert, 18 Hilltop Place, stated the area behind Archer's was really ugly.  She state there is garbage everywhere and it needs to be cleaned up.  City Manager Hester stated this was private property and repairs were the responsibility of the property owner.  

Pam Turner, 62 Hickory Trailer, stated she is a member of Keep Anderson County Beautiful and she had free liter grabbers to give away if anyone was interested.

APPROVAL OF MINUTES

1.       The minutes of the November 10th, 2014 meeting were presented for approval.  Motion was made by Council Member Painter to approve the minutes.  Motion was seconded by Vice Mayor Black.   Motion carried by voice vote.

 

SWEARING IN OF NEW COUNCIL

 

Mayor Chris Mitchell turned the meeting over to City Manager Hester for the swearing in of the new Norris City Council.  City Manager Hester reported the election results were certified on 11/20/2014 and the current five Council Members were re-elected.

 

The new Norris City Council was sworn in by City Recorder Janet Parks.  The oath of office was given to Jack Black, Bill Grieve, York Haverkamp, Chris Mitchell, and Loretta Painter.

 

The first order of business for the new council was the election of Mayor and Vice Mayor.

 

 

2.        Motion was made by Council Member Black to nominate Chris Mitchell as Mayor.  Motion was seconded by Council Member Haverkamp.  Motion carried by voice vote.

 

3.       Motion was made by Council Member Painter to nominate York Haverkamp as Vice Mayor.  Motion was seconded by Mayor Mitchell.   Motion carried by voice vote.

 

4.       CITY MANAGER REPORT

City Manager Hester reported on the following:

 

1)      Revenues and Expenditures are tracking to budget.   The 2014 Property Tax collection rate is at 95% collected through November 30, 2014.  Overall the City's financial health continues to be very strong.

 

2)      Grant Updates

T-21 Grant Opportunity - Application was submitted November 1, 2014.  Awards are expected to be made in the spring. 

 

Public Hearing - Safe Routes to Schools Grant - City Manager Hester and Norris Middle School Principal Jeff Harshbarger were in attendance at the meeting to give an overview of the Safe Routes to Schools Grant and to answer any questions from the public.  SRTS is a federally funded 100% grant focusing on the benefits of children walking and biking to school.  Projects and activities are 100% federally funded for the 2014 year - no match is permitted.  Norris Middle School Principal Harshbarger and City Manager Hester attended a mandatory pre-application workshop on this grant on September 22.  Grant applications will be due in January 2015.  A plan has been developed to enhance pedestrian, bike, and handicap traffic in the Norris school zones.  The focus is to improve pedestrian safety around the Commons area by increasing the number of crosswalks, improve existing crosswalks - including 3 raised crosswalks on Norris Square, the addition of Yield to Pedestrian signage, a caution light at the East Norris Road entrance to the school zone, and a new pedestrian walkway from the rear of Norris Middle School extending to West Norris Road sidewalk.  The estimated cost of the proposed project is $175,000. City Manager Hester and Principal Harshbarger answered numerous questions about the plan, and no suggestions were made for changes to the proposed plan.

 

3)      Capital Equipment

1.       Leaf Vacuum Update - The leaf vacuum has been delivered and is now in use.

 

4)      See attached City Manager Report. 

 

 

OLD BUSINESS

5.       Board and Commission Vacancies - None to report.  Mayor Mitchell requested Council Members be prepared to discuss Board and Commission vacancies they want to

be appointed to at the January Council Meeting.

 

6.       Traffic Calming - Update on MTAS review - City Manager Hester reported there has been no response from MTAS.    Margaret Norris, MTAS, will follow up with the Legal Department concerning the review.  City Manager Hester recommended postponing discussion until January 2015.

 

7.       Ordinance 578 - An Ordinance to Amend Title 8, Chapter 1 of the City of Norris Municipal Code to Revise Hours for on Premise Consumption of Intoxicating Liquors in the City of Norris, Tennessee and That Zoning Designations be clarified was presented for first reading.  City Manager Hester reported this ordinance is to amend the hours to 6:00 a.m. to 2:00 a.m. Monday through Saturday and 12:00 p.m. to 2:00 a.m. on Sunday.   This is the same hours currently in effect for Anderson County.  The territories zones for intoxicating liquors are C-1, C-2, S-1, and S-2.  Mayor Mitchell addressed concern for the C-1 territory as this is the Town Center area and near the Norris Middle School.  After much discussion, Council Member Black made a motion to amend the ordinance to change the C-1 hours to 6:00 a.m. to 12 a.m. Monday through Saturday and 12:00 p.m. to 12:00 a.m. on Sunday. 

 

Mayor Mitchell made a motion to amend the amendment to C-1 hours to 5:00 p.m. through 10:00 p.m. Monday through Saturday and 1:00 p.m. to 7:00 p.m. on Sunday.  Motion failed for lack of second.

 

Vice Mayor Haverkamp made a motion to amend the amendment to C- 1 hours to 5:00 p.m. to 11:00 p.m. Monday through Saturday and 1:00 p.m. through 8:00 p.m. on Sunday.  Motion was seconded by Mayor Mitchell.  Voting for:  Mitchell and Haverkamp.  Voting against:   Black, Grieve, and Painter.  Motion did not pass.

 

Council Member Painter made a motion to amend the amendment to C-1 hours to 5:00 p.m. to 12:00 a.m. Monday through Saturday and 12 p.m. through 9 p.m. on Sunday.   Motion was seconded by Vice Mayor Haverkamp.  Voting for: Black, Mitchell, and Painter.  Voting against:  Grieve and Haverkamp.  Motion passed.

 

                  Motion to amend Ordinance 578 by Council Member Black with the amendment to C-1 hours

                  of 5:00 p.m. to 12:00 a.m. Monday through Saturday and 12:00 p.m. through 9:00 p.m. on

                  Sunday was presented for approval.  Motion was seconded by Council Member Grieve.                             Motion carried by voice vote.

 

Motion was made by Council Member Painter to approve Ordinance 578 on first reading with amended C-1 hours of 5:00 p.m. to 12:00 a.m. Monday through Saturday and 12:00 p.m. through 9:00 p.m. on Sunday.  Hours for C-2, S-1, and S-2 will be Monday through Saturday

                6:00 a.m. to 2:00 a.m. and Sunday 12:00 p.m. through 2:00 a.m.  Motion was seconded by                             Council Member Grieve.   Motion carried by voice vote.

 

8.       City Manager Hester noted a Public Hearing on Ordinance 578 was required.  Motion was made by Council Member Painter to hold the Public Hearing on Monday, January 12th, 2015 at 6:00 p.m.  Motion was seconded by Vice Mayor Haverkamp.  Motion carried by voice vote.

 

NEW BUSINESS

 

9.       Budget Amendments - The following budget amendments were presented for approval:

Increase / Decrease Code:

Description

Amount

Increase - 110-41000-292

Capital Outlay Note Exp. - City Manager  Vehicle

    9,999.00

Increase - 110-42000-333

Other Equipment - Governors Highway Safety Grant

    4,262.00

Increase - 110-43000-292

Capital Outlay Note Exp. - Leaf Vacuum and Floor Buffer

  35,554.50

Decrease - 110-27000

Fund Balance

  49,815.50

 

 

 

 

Motion was made by Council Member Black to approve the budget amendments.  Motion was seconded by Council Member Painter.  Motion carried by voice vote.

10.   Anderson County Emergency Management Agency is working on an application to FEMA for grant funding to perform the required five year update of the county' Multi-Jurisdictional Hazard Mitigation Plan.  City Manager Hester reported a letter of agreement from the City of Norris verifying participation in the plan update was needed.  City Manager Hester recommended approval of this letter of agreement and noted there is no cost or obligation to the City.  Motion was made by Mayor Mitchell to issue a letter of agreement from the City of Norris.  Motion was seconded by Council Member Painter.  Motion carried by voice vote.

11.   Resolution 5-2014 - A Resolution by the City of Norris City Council Authorizing the Norris Water Commission to Apply for and Provide Match Funds for the 2015 Community Development Block Grant was presented for approval.  City Manager Hester report the CDBG grant would be for $300,000 with a match of $44,000 in the 2016-2017 Norris Water Commission budget.  Motion was made by Vice Mayor Haverkamp to approve the resolution.  Motion was seconded by Council Member Black.  Motion carried by voice vote. 

12.   Ordinance 577 - An Ordinance to Amend the City of Norris, Tennessee Municipal Zoning Ordinance Regulating Development within the Corporate Limits of Norris, Tennessee, to Minimize Danger to Life and Property Due to Flooding, and to Maintain Eligibility for Participation in the National Flood Insurance Program was presented for first reading.  Motion was made by Council Member Painter to approve the first reading of Ordinance 577.  Motion was seconded by Council Member Black.  Motion carried by voice vote. 

13.   City Manager Hester report a Public Hearing would be required on Ordinance 577.  Motion was made by Council Member Painter to hold the Public Hearing on Monday, January 12, 2015 at 5:45 p.m.  Motion was seconded by Council Member Black.  Motion carried by     voice vote.

Accounts Payable, Minutes, and Reports

Mayor Mitchell asked Council for questions or comments concerning accounts payable, minutes, and reports - there were no questions or comments.

14.   Motion was made by Council Member Painter to adjourn.  Motion was seconded by Vice Mayor Haverkamp.  Motion carried by voice vote at 9:10 p.m.

 

 

 

 

 

 

TO:                         Norris City Council                                            

FROM:     Tim Hester                                          

RE:                   City Manager's Report

DATE:              December 8, 2014

 

1.   2014-15 Year to Date (Estimated through November) Budget.   YTD Revenues and   Expenditures are on target to budget.  Property tax notices were sent in July and were due by August 31 without penalty.  95% of property tax has been collected through November, which is on pace with previous years.

The City finished the 2013-14 budget year with 100% of planned City services and Capital projects funded, and an increase in Undesignated CASH reserves. 

2013-14 Year End Undesignated CASH reserves are estimated at approximately:

  1.  
    1. General Fund    $145,000
    2. Watershed Fund            $175,000

Final numbers will be available when the yearend audit has been completed later this fall.

Overall, the City's financial health continues to be very strong.

  1. Grant Updates.   
    1. New T-21 Grant Opportunity - Our applications for a T-21 grants was submitted November 1.  This is the same TDOT grant program that was used to build new sidewalks along Reservoir Road and Dairy Pond road over the last few years.  It has often been discussed by the Norris Planning Commission that the existing sidewalk system should be extended to Highway 61.  Awards are expected to be made in the spring.
    2. Safe Routes to Schools Grant Opportunity.  Safe Routes to School (SRTS) is a federally funded program focusing on the benefits of children walking and biking to school. Its primary purpose is to encourage elementary and middle school children to safely walk and bicycle to school through infrastructure improvements, educational initiatives and promotional activities.  Projects and activities are 100% federally funded for the 2015 year; no match is permitted.   Norris Middle School Principal Jeff Harshbarger and I attended a mandatory pre-application workshop on this grant on September 22.  Grant applications will be due in January 2015, and a plan has been developed to enhance pedestrian, bike, and handicap traffic in the Norris school zones.  Focus is to improve pedestrian safety around the Commons area by increasing the number of crosswalks; improving existing crosswalks, including 3 raised crosswalks on Norris Square; addition of Yield to Pedestrian signage; a caution light at the East Norris Road entrance to the school zone; and a new pedestrian walkway from the rear of Norris Middle School extending to West Norris Rd sidewalk.

 

3.       Capital Equipment Update

  1.  
    1. Leaf Vacuum Update. Contract awarded and delivery was made in November.   Vacuum is working very well!