Norris City Council

Minutes

Monday, November 10th, 2014

 

 

BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON MONDAY, NOVEMBER 10TH, 2014, AT 7:00 P.M. WITH THE FOLLOWING COUNCIL MEMBERS PRESENT:  JACK BLACK, BILL GRIEVE, YORK HAVERKAMP, CHRIS MITCHELL, AND LORETTA PAINTER. 

 

The meeting was called to order by Mayor Chris Mitchell. 

HEAR THE PUBLIC

Pam Turner, 62 Hickory Trail, thanked the Norris Water Commission for being a great department.  The NWC worker identified a leak at her son's house, and NWC notified them immediately of the problem enabling repairs be made to correct the problem.

APPROVAL OF MINUTES

1.       The minutes of the October 13th, 2014 meeting were presented for approval.  Motion was made by Council Member Grieve to approve the minutes.  Motion was seconded by Vice Mayor Black.   Motion carried by voice vote.

 

OLD BUSINESS

 

2.       Board and Commission Vacancies - None to Announce.

 

3.       Traffic Calming - Update on MTAS review.  City Manager Hester reported he had contacted the MTAS consultant and legal areas concerning the review of the Traffic Calming Policy.  City Manager Hester recommended delaying additional discussion on the policy until the MTAS review is complete.

 

4.        CITY MANAGER REPORT

City Manager Hester reported on the following:

 

1)      Revenues and Expenditures are tracking to budget.   The 2014 Property Tax collection rate is at 90% collected.  The City finished the 2013-14 budget year with 100% of planned services and Capital Projects funded.  Overall, the City's financial health continues to be very strong.   

 

 

 

2)      Grant Updates

T-21 Grant Opportunity - Our applications for a T-21 grant was submitted November 1st.  This is the same TDOT grant program that was used to build new sidewalks along Reservoir Road and Dairy Pond Rd.   Awards are expected to be made in the spring. Safe Routes to Schools Grant Opportunity - SRTS is a federally funded 100% grant focusing on the benefits of children walking and biking to school.  City Manager Tim Hester and Norris Middle School Principal Jeff Harshbarger are working on the grant process.  The   grant applications will be due in Jan. 2015.  A proposed plan will be presented at the December Council Meeting.

 

3)      Capital Equipment Update - The contract has been awarded and delivery is expected later this year.    A new City Manager vehicle has been purchased per the approved 2014-15 Capital Plan.  The vehicle is a 2010 Chevrolet Equinox and was purchased from Ray Varner Ford for $9.9k, which is on target to budget.

 

4)      Weather Alert Information on City Web Site - Information regarding weather alert information from NOAA has been placed on the City web site.  Information was also sent directly to Norris Elementary and Norris Middle Schools with a request to share the information with all students.

 

5)      Election Results - All Norris City Council incumbents were re-elected.  Per City Charter, the new Council will take office at the first regularly scheduled meeting following election certification.  Certification is expected to take place on November 20, 2014, meaning the new council will be sworn in at the December 8th, 2014 meeting.                               Referendums on Wine in Grocery Stores and Liquor by the Drink in Norris passed.  The impact of these actions is under review with MTAS.

 

6)      See attached City Manager Report. 

 

NEW BUSINESS

 

5.       Budget Amendments - None.

6.       Resolution 4-2014 - Resolution of the City of Norris, Tennessee, Authorizing the Issuance of Interest Bearing Sewer System Revenue and Tax Capital Outlay Notes, Series 2014, in an Amount not to Exceed $218,000 and Providing for the Payment of Said Notes was presented for approval.  City Manager Hester reported part of the proceeds ($195,000) will be used to replace sewer lines on Hilltop, Garden, and Orchard and the remaining portion ($23,000) will be used to purchase a new work truck.  This project is number three of four of a 10 year plan currently in place.  The current plan calls for the fourth phase to be covered by a future CDBG Grant.  The Capital Outlay Note would be for 10 years at a rate of 3.35%.  City Manager Hester reported the loan request had been approved unanimously by the Norris Water Commission and he recommended approval of the Resolution.  Motion was made by Council Member Grieve to approve the resolution.  Motion was seconded by Council Member Painter.  Motion carried by voice vote.

Accounts Payable, Minutes, and Reports

Mayor Mitchell asked Council for questions or comments concerning accounts payable, minutes, and reports - there were no questions or comments.

7.       Motion was made by Council Member Grieve to adjourn.  Motion was seconded by Council Member Painter.  Motion carried by voice vote at 7:35 p.m.

 

 

 

 

 
 

 

 

 

 

 

 

 

 

 

TO:                        Norris City Council                                        

FROM:            Tim Hester                                        

RE:                  City Manager's Report

DATE:             November 10, 2014

 

1.   2014-15 Year to Date (Estimated through October) Budget.   YTD Revenues and   Expenditures are on target to budget.  Property tax notices were sent in July and were due by August 31 without penalty.  90% of property tax has been collected through September, which is on pace with previous years.

The City finished the 2013-14 budget year with 100% of planned City services and Capital projects funded, and an increase in Undesignated CASH reserves.

2013-14 Year End Undesignated CASH reserves are estimated at approximately:

  1.  
    1. General Fund  $145,000
    2. Watershed Fund         $175,000

Final numbers will be available when the yearend audit has been completed later this fall.

Overall, the City's financial health continues to be very strong.

  1. Grant Updates.   
    1. New T-21 Grant Opportunity - Our applications for a T-21 grants was submitted November 1.  This is the same TDOT grant program that was used to build new sidewalks along Reservoir Road and Dairy Pond road over the last few years.  It has often been discussed by the Norris Planning Commission that the existing sidewalk system should be extended to Highway 61.  Awards are expected to be made in the spring.
    2. Safe Routes to Schools Grant Opportunity.  Safe Routes to School (SRTS) is a federally funded program focusing on the benefits of children walking and biking to school. Its primary purpose is to encourage elementary and middle school children to safely walk and bicycle to school through infrastructure improvements, educational initiatives and promotional activities.  Projects and activities are 100% federally funded for the 2015 year; no match is permitted.   Norris Middle School Principal Jeff Harshbarger and myself plan attended a mandatory pre-application workshop on this grant on September 22.  Grant applications will be due in January 2015, and a plan is being developed to enhance pedestrian, bike, and handicap traffic in the Norris school zones.  A proposed plan will be presented at the December Council meeting.  Focus is to improve pedestrian safety around the Commons area.

 

3.       Capital Equipment Update

  1.  
    1. Leaf Vacuum Update. Contract awarded and delivery is expected late this year.
    2. A new City Manager vehicle has been purchased per the approved 2014-15 Capital Plan.  Vehicle is a 2010 Chevrolet Equinox and was purchased from Ray Varner Ford for $9.9k, which is on target to budget.

 

  1. Weather Alert Information on City Web Site.  As discussed at the last Council meeting, information regarding weather alert information from NOAA has been placed on the City web site.   Information was also sent directly to Norris Middle School and Norris Elementary school with a request to share it with all students.
  2. Election Results.  All Norris City Council incumbents were re-elected as expected.  Per City Charter, the new Council will take office at the first regularly scheduled meeting following election certification.   Certification is expected to take place on November 20, meaning the new Council will be sworn in at the December 8 meeting.

 

Referendums on Wine in Grocery Stores and Liquor by the Drink in Norris both passed.   Impact of these actions are under review with MTAS.