Norris City Council

Minutes

Monday, October 13th, 2014

 

 

BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON MONDAY, OCTOBER 13TH, 2014, AT 7:00 P.M. WITH THE FOLLOWING COUNCIL MEMBERS PRESENT:  JACK BLACK, BILL GRIEVE, YORK HAVERKAMP, CHRIS MITCHELL, AND LORETTA PAINTER. 

 

The meeting was called to order by Mayor Chris Mitchell. 

HEAR THE PUBLIC

Gabe Merritt and Jake Wade, student representatives with ASAP thanked the City for their participation and support.  The Mayor and Council are invited to the Anderson County Tobacco Initiative Reception, on October 22, 2014 at 10 a.m. the Anderson County Health Department in Clinton, TN.

Harry Shatz, 125 Butternut Rd., thanked City Manager for responding to his question concerning a potential problem from the Watershed Rifle Range lead debris leaching into our potable water supply.  City Manager Hester had reported a threat did not exist.   He also reported the Norris Water Commission did regular tests on the City's water quality which included lead.

APPROVAL OF MINUTES

1.       The minutes of the September 8th, 2014 meeting were presented for approval.  Motion was made by Council Member Haverkamp to approve the minutes with the correction.  Motion was seconded by Vice Mayor Black.   Motion carried by voice vote.

 

OLD BUSINESS

 

2.       Board and Commission Vacancies - Motion was made by Mayor Mitchell to appoint Joann Fehr to the Conservation and Recycle Committee.   Motion was seconded by Council Member Haverkamp.    Motion carried by voice vote.

 

3.       Community Warning System - City Manager Hester reviewed the cost of the notification systems of Code Red and Hyper-Reach.  A three year contract would cost the City $2,500 to $3,000 per year.  A data base would be built based on addresses.   It would reach all land lines, but alerts to cell phones and unlisted land line numbers would require the resident to complete a sign up form.   Mayor Mitchell recommended considering the notification systems during the 2014-2015 budget process with a continued emphasis on educating the public.  Mayor Mitchell will personally contact concerned residents that requested the warning system to update them on the Council's decision.   All council members were in agreement to discuss the warning system during the 2014-2015 budget process.

4.       City Manager Hester reported the Traffic Calming Workshop was held on September 30th, 2014.  The updated shorter version of the Traffic Calming Policy was reviewed with Council.  City Manager Hester has requested an opinion from MTAS to clarify if City Council has the authority to establish a Norris Traffic Board.   Manager Hester also stated he felt there was a need for a step 4 which would be the implementation schedule and how to handle the cost.   After much discussion, Council requested City Manager Hester contact MTAS to verify the City has the authority to establish a Norris Traffic Board (made up by City Council) and how to handle implementation and cost.  He will also verify if the City would have exposure if a project is      not funded.

 

5.        CITY MANAGER REPORT

City Manager Hester reported on the following:

 

1)      Revenues and Expenditures are tracking to budget.   The 2014 Property Tax collection rate is at 90% collected through September 30th, 2014.

 

2)      Grant Updates

T-21 Grant Opportunity - Applications are due for the new T-21 grant in November 2014.  We are working on our application with the assistance of East TN Development District and Cannon and Cannon Engineering.  This grant would be used to build new sidewalks along East Norris Road to Highway 61.

Safe Routes to Schools Grant Opportunity - SRTS is a federally funded 100% grant focusing on the benefits of children walking and biking to school.  City Manager Tim Hester and Norris Middle School Principal Jeff Harshbarger are working on the grant process.  The   grant applications will be due in Jan. 2015.

 

3)      Leaf Vacuum Update - The contract has been awarded and delivery is expected later this year.

 

4)      Emergency Computer Purchase - The City Manager's computer crashed and had to be replaced.  This PC serves as a host for the city office, where common files are shared.  The new PC and software cost was $1,550.  City Manager Hester asked Council to consider amending the 2014-2015 Capital Plan to include the purchase of this equipment and pay from the Capital Outlay Loan proceeds.   Motion was made by Council Member

Haverkamp to approve the request.  Motion was seconded by Council Member Grieve.  Motion carried by voice vote.

 

5)      See attached City Manager Report. 

NEW BUSINESS

 

6.       Budget Amendments - None.

7.       County Library Board Appointment - City Manager Hester recommended the appointment of Susan Miceli to the County Library Board.   This would be a reappointment for another three year term.  Motion was made by Mayor Mitchell to approve the appointment.  Motion was seconded by Vice Mayor Black.  Motion carried by voice vote.

8.       City Manager Hester reviewed the proposed agreement between the Anderson County Library Board and the City of Norris pertaining to improvements to the recreation meeting room.  Work would start in late Oct. or early Nov. 2014.  Public Works Director Shirley Walker would approve all material for improvement in advance and she will inspect all completed work.  The space will be available for library use on all days the library is open during library hours.   The only exception will be the Summer Recreation program will have exclusive use   of the space during June and July.  The City Office would continue to reserve space outside hours.  Motion was made by Council Member Haverkamp to approve the agreement.  Motion was seconded by Council Member Grieve.  Motion carried by voice vote. 

9.       Mayor Mitchell made a motion to amend the contract of City Manager Tim Hester to give a salary increase of 2% retroactive to July 1, 2014.  This is the same increase given all City employees.   Motion was seconded by Council Member Grieve.  Motion carried by voice vote. 

10.    Mayor Mitchell made a motion to amend City Manager Tim Hester's contract to include consideration of salary increase to coincide with all city employees during the normal budget process yearly.  Motion was seconded by Council Member Grieve.  Motion carried by voice vote.

Accounts Payable, Minutes, and Reports

Mayor Mitchell asked Council for questions or comments concerning accounts payable, minutes, and reports - there were no questions or comments.

11.   Motion was made by Vice Mayor Black to adjourn.  Motion was seconded by Council Member Grieve.  Motion carried by voice vote at 9:00 p.m.

 

 

 
TO:             Norris City Council                      

FROM:       Tim Hester                                     

RE:             City Manager's Report

DATE:       October 13, 2014

 

1.   2014-15 Year to Date (Estimated through August) Budget.   YTD Revenues and   Expenditures are on target to budget.  Property tax notices were sent in July and were due by August 31 without penalty.  89% of property tax has been collected through September, which is on pace with previous years.

 

The City finished the 2013-14 budget year with 100% of planned City services and Capital projects funded, and an increase in Undesignated CASH reserves. 

 

2013-14 Year End Undesignated CASH reserves are estimated at approximately:

  1.  
    1. General Fund  $145,000
    2. Watershed Fund         $175,000

Final numbers will be available when the yearend audit has been completed later this fall.

 

Overall, the City's financial health continues to be very strong.

 

  1. Grant Updates.    
    1. New T-21 Grant Opportunity - Applications for new T-21 grants are due in November.  This is the same TDOT grant program that was used to build new sidewalks along Reservoir Road and Dairy Pond road over the last few years.  It has often been discussed by the Norris Planning Commission that the existing sidewalk system should be extended to Highway 61.  We are working on our application with the assistance of East Tennessee Development District and Cannon & Cannon Engineering. 
    2. Safe Routes to Schools Grant Opportunity.  Safe Routes to School (SRTS) is a federally funded program focusing on the benefits of children walking and biking to school. Its primary purpose is to encourage elementary and middle schoolchildren to safely walk and bicycle to school through infrastructure improvements, educational initiatives and promotional activities.  Projects and activities are 100% federally funded for the 2015 year; no match is permitted.   Norris Middle School Principal Jeff Harshbarger and myself plan attended a mandatory pre-application workshop on this grant on September 22.  Grant applications will be due in January 2015, and a plan is being developed to enhance pedestrian, bike, and handicap traffic in the Norris school zones.

 

3.       Capital Equipment Update

  1.  
    1. Leaf Vacuum Update. Contract awarded and delivery is expected late this year.

 

  1. Emergency Computer Purchase.  The city manager's computer, which was 7 years old, crashed and had to be replaced.  This PC serves as a host for the city office, where common files are shared.   Cost for the new PC and software was $1,550.   Council is asked to consider amending the 2014-15 Capital Plan to include the purchase of this PC.