Norris City Council

Minutes

Monday, September 8th, 2014

 

 

 

BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON MONDAY, SEPTEMBER 8TH, 2014, AT 7:00 P.M. WITH THE FOLLOWING COUNCIL MEMBERS PRESENT:  JACK BLACK, BILL GRIEVE, YORK HAVERKAMP, CHRIS MITCHELL, AND LORETTA PAINTER. 

 

 

The meeting was called to order by Mayor Chris Mitchell. 

HEAR THE PUBLIC

Ed McEleney, 123 Reservoir Rd., thanked the City Manager and Public Works, for clearing the brush to correct the vision problem on Reservoir Road near his home.

Jimmie Ruttan, 126 W. Norris Rd., thanked the City for the recent workshop on warning sirens and other notification systems.  She stated it was very informative.

JoAnn Fehr, 75 Hickory Trial, inquired about the paving schedule.  City Manager Hester told her the city streets are looked at annually and rated.  He stated the report is available to the public upon request at the city office.

C. A. Ridge, 98 Dairy Pond Rd., announced National Voter Registration Day -23 drives in 23 hours on 23 days - would be help on September 23, 2014.  More information as to time and locations will be announced later.

Ken Berry, 118 Reservoir Rd., urged Council to hire a Traffic Engineer before implementing any type of policy.  He noted his concerns had been sent to Council in a letter in 2010.

APPROVAL OF MINUTES

1.       The minutes of the August 11th, 2014 meeting were presented for approval.  Council Member Grieve requested a correction of the spelling of his name.  Motion was made by Council Member Haverkamp to approve the minutes with the correction.  Motion was seconded by Council Member Grieve.   Motion carried by voice vote.

 

 OLD BUSINESS

 

2.       Board and Commission Vacancies - Motion was made by Mayor Mitchell to appoint Cynthia Edrington to the Norris Little Theatre Board.  Motion was seconded by Council Member Grieve.    Motion carried by voice vote.

 

3.       Ordinance 576, An Ordinance to Repeal All of Title 15 of the Norris Code Book Regarding Motor Vehicles, Traffic, & Parking Regulations and to Replace With Updated Regulations as Contained in a New Title 15 was presented for the City of Norris Code Title 15:  Motor Vehicles, Traffic, and Parking was presented for second reading.  Motion was made by Vice Mayor Black to approve on second reading Ordinance 576.  Motion was seconded by Council Member Grieve.  Motion carried by voice vote.

4.       Resolution No. 3-2014, A Resolution Authorizing The Issuance of Interest Bearing General Obligation Capital Outlay Notes, Series 2014, in an Amount Not to Exceed $60,000, and Providing For the Payment of Said notes was presented for approval.  Motion was made by Vice Mayor Black to approved Resolution No. 3-2014.  Motion was seconded by Council Member Haverkamp.  Motion carried by voice vote.

5.       Community Warning System Workshop - City Manager reported on the highlights of the workshop.  He noted the workshop was well attended and received.  Mayor Mitchell reported TVA has placed the City of Norris on their list to help with the warning sirens.   City Manager Hester also noted the City would continue looking for available grants.  Mayor Mitchell and City Council requested City Manager Hester start a process to research costs and availability of technology based programs along with public education options.  

 

6.       Traffic Calming, Sub-Committee Report - Vice Mayor Black reported on the Traffic Calming Sub-Committee Workshop held on August 27th, 2014 at 4 p.m. at the Norris Community Building.  The revised Neighborhood Traffic Calming Policy draft from the Workshop was presented to Council for review.  After much discussion it was decided an additional workshop was needed to improve the policy.  Motion was made by Council Member Haverkamp to schedule the workshop for Tuesday, September 30th, 2014 at 7 p.m.  Motion was seconded by Vice Mayor Black.  Motion carried by voice vote.

 

7.        CITY MANAGER REPORT

City Manager Hester reported on the following:

 

1)      Revenues and Expenditures are tracking to budget.   The 2014 Property Tax collection rate is at 80% collected through August 31st, 2014.

2)      Grant Updates

 

T-21 Grant Opportunity - Applications are due for the new T-21 grant in November 2014.  We are working on our application with the assistance of East TN Development District and Cannon and Cannon Engineering.  There will be a meeting to discuss the project scope on September 11, 2014 at 6 p.m. at the Norris Community Building.

TML Safety Grant - We received a matching grant of $2,000 from the Tennessee Municipal League.  Funds will be used to purchase safety equipment for City and Water Commission employees.

Safe Routes to Schools Grant Opportunity - SRTS is a federally funded 100% grant focusing on the benefits of children walking and biking to school.  City Manager Tim Hester along with Norris Middle School Principal Jeff Harshbarger will be attending a mandatory pre-application workshop on September 22, 2014.  Grant applications will be due in Jan. 2015.

 

3)      Capital Equipment Update - Floor Scrubber - Unit was purchased at a cost of $2,497 and is already in service.  Leaf Vacuum Update - Quotes were advertised and received on September 5, 2014.  Bids were from ODB in the amount of $33,057.50 and CMI Equipment Sales, Inc. in the amount of $39,500.  City Manager Hester recommended the bid be awarded to the low bidder, ODB.  Motion was made by Vice Mayor Black to approve the purchase of the leaf vacuum from ODB in the amount of $33,057.50.  Motion was seconded by Council Member Grieve.  Motion carried by voice vote.   

 

4)      Staffing Update.  The City welcomes Kenny Campbell as our newest member of Norris Public Safety.  Kenny is POST certified and brings many years of experience to our community. 

 

5)      Repairs to 1994 Fire Truck - A required safety inspection of the older of the City's two fire trucks was completed in August.  Multiple repairs are needed to keep the truck certifiable.  Cost estimates for the repairs is $8,500.  There is $3,500 budgeted this year for all fire vehicle repairs.  City Manager Hester recommends Council approve $7,500 be moved from Fund Balance to cover the repairs.   Motion was made by Council Member Haverkamp to approve the payment of the fire truck repairs by moving $7,500 from the Fund Balance.  Motion was seconded by Council Member Grieve.  Motion carried by voice vote.

 

6)      Damage from August 20th, 2014 Storm - Storm downed several trees throughout the City as well as damaging the traffic lights at the intersection of East Norris Rd., and Hwy. 61.  City crews cleared roadways after the storm, but debris pickup will extend into September.  An insurance claim will be filed on the traffic light damage, which should offset approximately $1,000 of the repair cost.

 

7)      Annexation Update - City Manager Hester reported the Notice for the Motion to Appeal was heard on June 18th, 2014 in Knoxville.  The Appeals Court released their opinion on August 28th, 2014 in favor of Mr. Garrett's claim.  This means the annexation action is over, unless Council votes to petition the finding to the State Supreme Court.   Motion was made by Council Member Painter not to proceed with the appeal to the State Supreme Court.  Motion was seconded by Vice Mayor Black.  Voting for the motion:  Black, Grieve, Mitchell, and Painter.  Council Member Haverkamp abstained.

 

8)      See attached City Manager Report. 

 

NEW BUSINESS

 

8.       Budget Amendments - None.

9.       City Manager Hester presented a proposal from Waste Connections of TN to extend the contract for residential garbage and recycle pick-up for an additional five year period, which would start on July 2, 2015.  City Manager Hester noted current rates would stay the same, but Council would need to look at a possible rate increased in the next 1-2 years based on the escalator costs.  Motion was made by Council Member Grieve to approve the extension of the contract.  Motion was seconded by Council Member Painter.  Motion carried by     voice vote.

Accounts Payable, Minutes, and Reports

Mayor Mitchell asked Council for questions or comments concerning accounts payable, minutes, and reports - there were no questions or comments.

10.   Motion was made by Council Member Haverkamp to adjourn.  Motion was seconded by Council Member Painter.  Motion carried by voice vote at 8:55 p.m.

 

 

 

 

 
 

 

 

 

 
TO:                  Norris City Council                         

FROM:           Tim Hester                                       

RE:                 City Manager's Report

DATE:            September 8, 2014

 

1.   2014-15 Year to Date (Estimated through August) Budget.   YTD Revenues and   Expenditures are on target to budget.  Property tax notices were sent in July and were due by August 31 without penalty.  80% of property tax has been collected through August, which is on pace with previous years.

The City finished the 2013-14 budget year with 100% of planned City services and Capital projects funded, and an increase in Undesignated CASH reserves. 

2013-14 Year End Undesignated CASH reserves are estimated at approximately:

  1.  
    1. General Fund  $145,000

b.    Watershed Fund   $175,000

Overall, the City's financial health continues to be very strong.

  1. Grant Updates.    
    1. New T-21 Grant Opportunity - Applications for new T-21 grants are due in November.  This is the same TDOT grant program that was used to build new sidewalks along Reservoir Road and Dairy Pond road over the last few years.  It has often been discussed by the Norris Planning Commission that the existing sidewalk system should be extended to Highway 61.  We are working on our application with the assistance of East Tennessee Development District and Cannon & Cannon Engineering.  There will be a meeting to discuss the project scope on September 11, 2014 at 6:00pm at the Norris Community Building.
    2. TML Safety Grant - We received this matching grant for $2,000 from the Tennessee Municipal League.  Funds will be used to purchase Safety Equipment for City and Water Commission employees.
    3. Safe Routes to Schools Grant Opportunity.  Safe Routes to School (SRTS) is a federally funded program focusing on the benefits of children walking and biking to school. Its primary purpose is to encourage elementary and middle schoolchildren to safely walk and bicycle to school through infrastructure improvements, educational initiatives and promotional activities.  Projects and activities are 100% federally funded for the 2015 year; no match is permitted.   Norris Middle School Principal Jeff Harshbarger and myself plan to attend a mandatory pre-application workshop on this grant on September 22.  Grant applications will be due in January 2015. 

 

City Manager's Report, continued

 

 

Capital Equipment Update

a.    Leaf Vacuum Update.  Request for Quotations were advertised, with a due date of Friday September 5, 2014.  Quotes will be available for review at the City Council meeting.

b.    Floor Scrubber.  Unit was purchased and is already in service.  Cost of this unit was $2,497 (Capital budget was $3,000).

 

  1. Staffing Update.  We are pleased to welcome Kenny Campbell as our newest member of Norris Public Safety.   Kenny is POST certified and brings many years of experience to our community.   Welcome!

 

  1. Repairs to 1994 Fire Truck.  A required safety inspection of the older of the City's two fire trucks was completed in August.  Multiple repairs are needed to keep the truck certifiable, including repairs to the front and rear springs and brake systems.  Cost estimate for the repairs is $8,500.   There is $3,500 budgeted this year for ALL Fire vehicle repairs.  I recommend that Council approve that $7,500 be moved from the Undesignated Reserve to Fire Vehicle Maintenance & Repair.

 

  1. Damage from August 20 Storm.  Another windstorm downed several trees throughout the City, as well as damaging the traffic lights at the intersection of E. Norris Rd and Hwy 61.   City crews cleared roadways after the storm, but debris pick up will extend well into September.  An insurance claim will be filed on the traffic light damage, which should offset approximately $1,000 of the repair cost.

 

  1. Annexation Updates.   Chancellor Lantrip signed orders October 1, 2013 regarding his decision to dismiss the annexation in favor of the plaintiff, Mark Garrett.  The Notice for the Motion to Appeal was heard June 18th in Knoxville.  The Appeals Court released their opinion on August 28 finding in favor of Mr. Garrett's claim.  This means that the annexation action is over, unless Council was to vote to petition the finding to the State Supreme Court.