Norris City Council

Minutes

Monday, July 14th, 2014

 

 

 

BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON MONDAY, JULY 14TH, 2014, AT 7:00 P.M. WITH THE FOLLOWING COUNCIL MEMBERS PRESENT: JACK BLACK, BILL GRIEVE, YORK HAVERKAMP, CHRIS MITCHELL, AND LORETTA PAINTER.

 

 

The meeting was called to order by Mayor Chris Mitchell. 

HEAR THE PUBLIC

George Miceli, 98 Butternut, inquired as to when East Norris Road would be repaired and/or paved.

Ed McEleney, 123 Reservoir Rd. asked for the current status of the annexation lawsuit and the total legal costs pertaining to this lawsuit.    Mayor Mitchell reported it was on the agenda and would be addressed later in the meeting.

Jimmie Ruttan, 126 W. Norris Rd., presented a letter and petition with 132 signatures requesting the City provide a tornado warning siren.  She noted TVA was replacing sirens and was donating the old ones.  She wanted to know if TVA had been contacted about the sirens.  She also wanted to know when this would be addressed and would someone from the City contact TVA concerning the free sirens.    Vice Mayor Black stated he was not against a warning siren, but additional study needs to take place before a decision is made concerning the warning siren.  Mayor Mitchell stated he would contact TVA about the sirens.  Mayor Mitchell stated a workshop concerning a warning siren system needs to be held to address the issue.

APPROVAL OF MINUTES

1.   The minutes of the June 9th, 2014meeting were presented for approval.Motion was made by Council Member Grieveto approve the minutes.  Motion was seconded by Vice Mayor Black.  Motion carried by voice vote.

 

OLD BUSINESS

 

2.    Board and Commission Vacancies -Motion was made by Mayor Mitchell to appoint Joe Deatherage and Robin Savin to the Norris Watershed Board.  Motion was seconded by Vice Mayor Black.  Motion carried by voice vote.

 

3.   City Manager Hester reported the Traffic Engineering Workshop was held on Thursday, June 19th at 6:00 p.m.All Council Members were present along with six members of the public.  City Manager Hester reported it was a very informative meeting.  A discussion ensued concerning how to control speeding in the City.  Motion was made by Vice Mayor Black to post signage in the City that speed limits would be strictly enforced with citations being issued in all instances with warnings no longer given.  After much Council and Public discussion, motion failed for lack of a second.

 

4.   Vice Mayor Black than made a motionfor a 30 day period in which to assess a location to install devices to serve as traffic calming measures.     Council Member Haverkamp made a motion to amend Vice Mayor Black's motion for a 30 day period in which to assess the Commons area to install devices to serve as traffic calming measures.  After much Council and Public discussion, motion to amend failed for lack of a second.  Vice Mayor Black's original motion also failed for lack of second.

 

5.   Ordinance 575, An Ordinance to Extend Temporary Provisions for Gray Water and Rain Water Systems in Title 18 of the City of Norris Municipal Code, and Make Permanent, As Recommended  by the Norris Water Commission For Water and Sewer Service was presented for second reading.  City Manager Hester reported this ordinance pertains to the University of Tennessee New Norris Home project completed in 2011.  The project has ended and UT has the house up for sale.  Motion was made by Council Member Haverkamp to approve the ordinance on second reading.  Motion was seconded by Council Member Grieve.  Motion carried by voice vote.

6.   Ordinance 576, An Ordinance to amend the City of Norris Code Title 15:  Motor Vehicles, Traffic, and Parking second reading - the second reading was moved to the August11th, 2014 meeting.

7.   City Manager Hester presented the 2014-2015 Capital Plan in the amount of $57,900.  The plan includes the purchase of a leaf machine/trailer - $40,000, City Manager vehicle - $9,900, Public Works floor scrubber - $3,000, and Public Safety fire equipment - $5,000.  City Manager recommended the City secure a Capital Outlay loan for these purchases, with payments to be made from undesignated cash reserves instead of pulling the funds from reserve as a lump sum.  City Manager Hester stated rates and terms would be presented to Council next month for approval.  He also noted this loan would require approval from the State.   Motion was made by Council Member Haverkamp to approve the 2014-2015 Capital Plan and authorize the City to secure information pertaining to a Capital Outlay Note.  Motion was seconded by Council Member Painter.  Motion carried by voice vote. 

 

 

 

8.   CITY MANAGER REPORT

City Manager Hester reported on the following:

 

1)      Revenues and Expenditures are tracking to budget overall.  Final yearend accruals are still to be done, but it appears we will have finished the year with expenditures 0.5%+/- to budget and revenue projects to finish 4.5% over budget.

2)      Grant Updates - Application has been submitted.   LPRF Grant announcements will be in Oct. 2014.

3)      6/10/14 Storm Clean-up.   There was a significant amount of tree debris in the city as a result of the windstorm that occurred on June 10.  Clean up of brush continues throughout the city, and brush pickup will be a priority of Public Works until completed.

4)      Annexation Update - City Manager Hester reported the notice of appeal was heard on June 18th, 2014 at the federal building in Knoxville.  The court's opinion is expected later this summer.    City Manager Hester reported the annexation legal cost over the last six years was approximately $100,000.

5)      City Council Election - Applications can be picked up at the Anderson County courthouse

 for the November 2014 General Election for City Council.  The qualifying deadline is

August 21, 2014. 

6)      See attached City Manager Report.

 

NEW BUSINESS

 

9.    Budget Amendments - None.

10.   City Manager Hester presented the 2014-2015 Soccer Agreements for approval.  Motion was made by Vice Mayor Black to approve the agreements.  Motion was seconded by Council Member Grieve.  Motion carried by voice vote.

11.   City Manager Hester reported the City of Norris has been awarded the GFOA (Government Finance Officers Association) Certificate of Achievement for Excellence in Financial Reporting.  This is the 10th straight year the City of Norris has received this award.

12.  Resolution No. 2-2014 - A Resolution Authorizing the City of Norris to Participate in the TML Risk Management Pool "Safety Partners" Loss Control Matching Grant Program.  The City of Norris City Manager is further authorized to provide matching funds up to $2,000 to serve as a match for any monies provided by this grant.Motion was made by Council Member Grieve to approve the resolution. Motion was seconded by Council Member Painter. Motion carried by voice vote.

 

13.  Siren/Warning System Public Workshop - Motion was made by Mayor Mitchell to authorize City Manager Hester to set the date for the Public Hearing based on availability of resource experts.    Motion was seconded by Council Member Grieve.  Motion carried by voice vote.  City Manager will notify Council of the date and will also have the Public Workshop Notice published in  the Bulletin.

Accounts Payable, Minutes, and Reports

Mayor Mitchell asked Council for questions or comments concerning accounts payable, minutes, and reports - there were no questions or comments.

14.  Motion was made by Council Member Haverkamp to adjourn.  Motion was seconded by Council Member Painter.  Motion carried by voice vote at 9:30 p.m.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TO:                         Norris City Council                                          DATE:                    July 14, 2014

FROM:             Tim Hester                                       RE:                   City Manager's Report

 

 

  1. 2013-14 Year to Date (Estimated through June) Budget.   Overall, Revenues & Expenditures are to budget, with revenue slightly ahead, however some minor adjustments may be necessary between specific departments due to issues such as the Public Safety staffing changes mid-year that increased use of part-time dispatchers and overtime during the transition period; and to Public Works for unexpected vehicle mechanical repairs.  Final year-end accruals are still to be done, but it appears we will have finished the year with expenditures approximately 0.5% +/- to budget and revenue projects to finish 4.5% ahead of budget. 

 

The City finished the 2013-14 budget year with 100% of planned City services and Capital projects funded, and an increase in Undesignated CASH reserves. 

 

2013-14 Year End Undesignated CASH reserves are estimated at approximately:

  1.  
    1. General Fund                        $135,000
    2. Watershed                        $169,000

 

Overall, the City's financial health continues to be very strong.

 

  1. Grant Updates.
    1. Local Parks & Recreation Fund - The grant application has been developed and has been submitted by ETDD.   Awards are expected to be announced in October.  This is a 50/50 matching grant, and we have approximately $35,000 remaining from the Norris Academy gift to use as the match (the original gift was used as the match for the last LPRF grant we received to establish the playground at Ridgeway Park, and the balance was earmarked for additional playground improvements at Oak Road and Ridgeway Parks).  The Recreation Commission and representatives of Norris Academy met last year and decided that we should seek to add adult fitness oriented equipment at the Parks.   We also have a need for new lighting at the tennis courts and we can include this on our grant application as well.  

 

  1. 6/10/14 Storm Clean-up.    There was a significant amount of tree debris in town as a result of the windstorm that occurred on June 10.  City crews are to be complimented for their response after the storm to clear roads.  Clean up of brush continues throughout the City, and brush pick up will be a priority of Public Works until the last of the storm damage has been addressed.

 

  1. Annexation Updates.  Chancellor Lantrip signed orders October 1, 2013 regarding his decision to dismiss the annexation in favor of the plaintiff, Mark Garrett.  The Notice for the Motion to Appeal was heard June 18th in Knoxville.  The attorney for Mr. Garrett filed a supplemental brief to the court on July 7, and the City Attorney filed an appropriate response.  The Court's opinion is expected later this summer.

 

  1. November 2014 General Election.   Norris City Council election for a new two-year term will be on November 4, 2014.  Candidates may pick up a qualifying petition as of May 23, 2014.  Qualifying deadline is August 21, 2014.