Norris City Council
Monday, June 9th, 2014
BE IT REMEMBERED THAT THE CITY OF NORRIS CITY
COUNCIL MET IN REGULAR SESSION ON MONDAY, JUNE 9TH, 2014, AT 7:00 P.M. WITH THE FOLLOWING COUNCIL MEMBERS PRESENT: JACK BLACK,
YORK HAVERKAMP, CHRIS MITCHELL, AND LORETTA PAINTER. ABSENT: BILL GRIEVE.
The meeting was called to order by Mayor Chris Mitchell.
HEAR THE PUBLIC
Ed McEleney, 123 Reservoir Rd. asked the drainage ditches on both sides of Reservoir Road
near his home be looked out. He reported the asphalt was being undercut by water and the drainage ditches needs rocks.
Wallace Black, 38 West Norris, Apt. A11 commented on the need to have
a siren alarm system in Norris. He recently relocated to Norris and the previous City he lived in had an
alarm siren system and it had saved numerous lives during a tornado. He said it would be good to have a least
one siren. City Manager Hester reported the siren was in our 2018/2019 Capital Plan. City Manager Hester recommended
residents sign up for free alerts from local radio and TV stationsand Anderson Co. 911 until a siren is installed.
APPROVAL OF MINUTES
1. The minutes of the May 12th, 2014meeting were presented
for approval.Motion was made by Council Member Painterto approve the minutes. Motion was seconded by Council Member
Haverkamp. Motion carried by voice vote.
2. Board and Commission Vacancies -None to present. Currently advertising to fill vacancies.
3. City Manager Hester reminded Council of the Traffic Engineering
Workshop which would be held on Thursday, June 19th at 6:00 p.m. Workshop has been advertised in Norris Bulletin.
services available from the state.
4. Ordinance 574, An Ordinance
of the City of Norris, Tennessee, Adopting the Annual Budget and Tax Rate for the Fiscal Year Beginning July 1, 2014 and Ending
June 30, 2015 was presented for second reading. City Manager Hester reported the budget ordinance presented is a balanced
budget that includes 2% COLA for the employees. The Public Hearing for the Ordinance was held on June 2th, 2014 at 6:30
p.m. City Manager Hester recommended it be passed on Second Reading. Motion was made by Vice Mayor Black to approve
the ordinance on second reading. Motion was seconded by Council Member Painter. Motion carried by voice vote.
5. City Manager Hester reported the 2014-2015 Capital
Plan will be presented at the July 14th, 2014 council meeting.
CITY MANAGER REPORT
Manager Hester reported on the following:
1) Revenues and Expenditures are tracking
2) Grant Updates
- No updates to report. LPRF Grant announcements will be in Oct. 2014.
3) Update on Traffic Data Collection - City Manager Hester reported
the City is continuing to tract traffic data collection.
TOSHA Inspection - Inspection was completed on May 14th, 2014. Overall the inspection went well with only
one violation noted - documentation of monthly inspection of Volunteer Fire respirators was not kept. Procedures are
now in place to correct this violation.
Volunteer Beautification Projects - Girl Scouts from a local troop created a new garden areas at the base of the flagpole
in front of the Community Building. Norris First Baptist Church are rehabbing the Oak Road pool. Thanks to Girl
Scout Troop and our Friends at First Baptist Church for a great job!
6) Annexation Update - City Manager Hester reported a hearing is tentatively scheduled
for Wednesday, June 18th, 2014 at the federal building in Knoxville.
7) City Council Election - Applications can be picked up beginning May 23rd,
2014 at the Anderson County courthouse for the November 2014 General Election for City Council. The qualifying deadline
is August 21, 2014.
See attached City Manager Report.
Budget Amendments - None.
9. Ordinance 575, An Ordinance to Extend Temporary Provisions for
Gray Water and Rain Water Systems in Title 18 of the City of Norris Municipal Code, and Make Permanent, As Recommended by
the Norris Water Commission For Water and Sewer Service was presented for first reading. City Manager Hester reported
this ordinance pertains to the University of Tennessee New Norris Home project completed in 2011. The project has ended
and UT has the house up for sale. Motion was made by Council Member Haverkamp to approve the ordinance on first reading.
Motion was seconded by Vice Mayor Black. Motion carried by voice vote. Mayor Mitchell abstained from voting.
10. Ordinance 576, An Ordinance to amend
the City of Norris Code Title 15: Motor Vehicles, Traffic, and Parking was presented for first reading. This code
is dated 1972 and this would be the first update. Motion was made by Vice Mayor Black to approved Ordinance 576 on first
reading. Motion was seconded by Council Member Hamerkamp. Motion carried by voice
Manager Hester recommended the Public Hearing for Ordinance 576 be held on Monday, July 14, 2014 at 6:30 p.m. Motion
was made by Council Member Haverkamp to schedule the Public Hearing for Ordinance 576 for July 14, 2014 at 6:30 p.m.
Motion was seconded by Council Member Painter. Motion carried by voice vote.
Accounts Payable, Minutes, and Reports
Mayor Mitchell asked Council for questions or comments concerning accounts payable, minutes,
and reports - there were no questions or comments.
Motion was made by Council Member Haverkamp to adjourn. Motion was seconded by Council Member Painter.
Motion carried by voice vote at 7:50 p.m.
Norris City Council
DATE: June 9,
City Manager's Report
- 2013-14 Year to Date (Estimated through April) Budget.
Overall, Revenues & Expenditures are tracking to budget, with revenue slightly ahead. Overall 2013-14 expenditures
remain on target to budget, however some minor adjustments may be necessary between specific departments due issues
such as the Public Safety staffing changes mid-year that increased use of part-time dispatchers and overtime during
the transition period; and to Public Works for unexpected vehicle mechanical repairs.
Final Year End numbers
for Fiscal Year 2012-13 are now available for review. The City finished the 2012-13 budget year with 100% of planned
City services and Capital projects funded, and an increase in Undesignated CASH reserves.
Year End Undesignated CASH reserves are approximately:
Overall, the City's financial health continues to be very strong.
- Local Parks & Recreation Fund
- The grant application has been developed and has been submitted by ETDD. Awards are expected to be
announced in October. This is a 50/50 matching grant, and we have approximately $35,000 remaining from the
Norris Academy gift to use as the match (the original gift was used as the match for the last LPRF grant we received
to establish the playground at Ridgeway Park, and the balance was earmarked for additional playground improvements
at Oak Road and Ridgeway Parks). The Recreation Commission and representatives of Norris Academy met last year
and decided that we should seek to add adult fitness oriented equipment at the Parks. We also have a need
for new lighting at the tennis courts and we can include this on our grant application as well.
- Update on Traffic Data Collection. The radar
device was deployed during the last 3 weeks at multiple locations on. Data will be available for review at
the June Council meeting. A workshop on traffic will be held on June 19 @ 6:00pm with representatives of MTAS
- TOSHA Inspection. A representative of TOSHA was in the City
on May 14th to conduct a bi-annual inspection of City facilities. Overall, the inspection went well,
with only 1 violation noted: proper monthly inspection documentation of Fire Volunteer respirators not kept.
Procedures already have been put in place to correct this oversight.
- Girl Scout Beautification Project, volunteers from a local troop created a new garden
area at the base of the flagpole in front of the Community Building. The girls did a great job, congratulations!
- Norris First Baptist Church Oak Road Park Wading Pool
Rehab. A great job is underway to rehab the Oak Road pool. Concrete has been replaced where
needed, and a long over due painting has been done as well. Additional decorative painting is planned in
the coming weeks as weather permits. Thanks to our friends at First Baptist for taking this on, congratulations!
- Annexation Updates. Chancellor Lantrip signed
orders October 1, 2013 regarding his decision to dismiss the annexation in favor of the plaintiff, Mark Garrett.
The Notice for the Motion to Appeal was filed in October 31, 2013. Hearing is tentatively scheduled for June
18th in Knoxville.
- November 2014 General Election. Norris
City Council election for a new two-year term will be on November 4, 2014. Candidates may pick up a qualifying
petition as of May 23, 2014. Qualifying deadline is August 21, 2014.