Norris City Council

Minutes

Monday, June 9th, 2014

 

 

 

BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON MONDAY, JUNE 9TH, 2014, AT 7:00 P.M. WITH THE FOLLOWING COUNCIL MEMBERS PRESENT: JACK BLACK, YORK HAVERKAMP, CHRIS MITCHELL, AND LORETTA PAINTER.  ABSENT:  BILL GRIEVE.

 

 

 

The meeting was called to order by Mayor Chris Mitchell. 

HEAR THE PUBLIC

Ed McEleney, 123 Reservoir Rd. asked the drainage ditches on both sides of Reservoir Road near his home be looked out.  He reported the asphalt was being undercut by water and the drainage ditches needs rocks.

Wallace Black, 38 West Norris, Apt. A11 commented on the need to have a siren alarm system in Norris.    He recently relocated to Norris and the previous City he lived in had an alarm siren system and it had saved numerous lives during a tornado.   He said it would be good to have a least one siren.  City Manager Hester reported the siren was in our 2018/2019 Capital Plan.  City Manager Hester recommended residents sign up for free alerts from local radio and TV stationsand Anderson Co. 911 until a siren is installed.

APPROVAL OF MINUTES

1.   The minutes of the May 12th, 2014meeting were presented for approval.Motion was made by Council Member Painterto approve the minutes.  Motion was seconded by Council Member Haverkamp. Motion carried by voice vote.

 

OLD BUSINESS

 

2.    Board and Commission Vacancies -None to present.  Currently advertising to fill vacancies. 

 

3.   City Manager Hester reminded Council of the Traffic Engineering Workshop which would be held on Thursday, June 19th at 6:00 p.m. Workshop has been advertised in Norris Bulletin.  services available from the state.  

 

4.   Ordinance 574, An Ordinance of the City of Norris, Tennessee, Adopting the Annual Budget and Tax Rate for the Fiscal Year Beginning July 1, 2014 and Ending June 30, 2015 was presented for second reading.  City Manager Hester reported the budget ordinance presented is a balanced budget that includes 2% COLA for the employees.  The Public Hearing for the Ordinance was held on June 2th, 2014 at 6:30 p.m. City Manager Hester recommended it be passed on Second Reading.   Motion was made by Vice Mayor Black to approve the ordinance on second reading.  Motion was seconded by Council Member Painter.  Motion carried by voice vote.

5.    City Manager Hester reported the 2014-2015 Capital Plan will be presented at the July 14th, 2014 council meeting.

 

6.   CITY MANAGER REPORT

City Manager Hester reported on the following:

 

1)      Revenues and Expenditures are tracking to budget.

2)      Grant Updates - No updates to report.   LPRF Grant announcements will be in Oct. 2014.

3)      Update on Traffic Data Collection - City Manager Hester reported  the City is continuing to tract traffic data collection.

4)      TOSHA Inspection - Inspection was completed on May 14th, 2014.  Overall the inspection went well with only one violation noted - documentation of monthly inspection of Volunteer Fire respirators was not kept.  Procedures are now in place to correct this violation.

5)      Volunteer Beautification Projects - Girl Scouts from a local troop created a new garden areas at the base of the flagpole in front of the Community Building.  Norris First Baptist Church are rehabbing the Oak Road pool.  Thanks to Girl Scout Troop and our Friends at First Baptist Church for a great job!

6)      Annexation Update - City Manager Hester reported a hearing is tentatively scheduled for Wednesday, June 18th, 2014 at the federal building in Knoxville.

7)      City Council Election - Applications can be picked up beginning May 23rd, 2014 at the Anderson County courthouse for the November 2014 General Election for City Council.  The qualifying deadline is August 21, 2014. 

8)      See attached City Manager Report.

 

NEW BUSINESS

 

7.    Budget Amendments - None.

8.     

 

9.   Ordinance 575, An Ordinance to Extend Temporary Provisions for Gray Water and Rain Water Systems in Title 18 of the City of Norris Municipal Code, and Make Permanent, As Recommended by the Norris Water Commission For Water and Sewer Service was presented for first reading.  City Manager Hester reported this ordinance pertains to the University of Tennessee New Norris Home project completed in 2011.  The project has ended and UT has the house up for sale.  Motion was made by Council Member Haverkamp to approve the ordinance on first reading.  Motion was seconded by Vice Mayor Black.  Motion carried by voice vote.   Mayor Mitchell abstained from voting.

10.  Ordinance 576, An Ordinance to amend the City of Norris Code Title 15:  Motor Vehicles, Traffic, and Parking was presented for first reading.  This code is dated 1972 and this would be the first update.  Motion was made by Vice Mayor Black to approved Ordinance 576 on first reading.  Motion was seconded by Council Member Hamerkamp.  Motion carried by      voice vote.

11.  City Manager Hester recommended the Public Hearing for Ordinance 576 be held on Monday, July 14, 2014 at 6:30 p.m.  Motion was made by Council Member Haverkamp to schedule the Public Hearing for Ordinance 576 for July 14, 2014 at 6:30 p.m.  Motion was seconded by Council Member Painter.  Motion carried by voice vote.

Accounts Payable, Minutes, and Reports

Mayor Mitchell asked Council for questions or comments concerning accounts payable, minutes, and reports - there were no questions or comments.

12.  Motion was made by Council Member Haverkamp to adjourn.  Motion was seconded by Council Member Painter.  Motion carried by voice vote at 7:50 p.m.

 

 

 

 

 
 
TO:                         Norris City Council                                          DATE:                    June 9, 2014

FROM:             Tim Hester                                       RE:                   City Manager's Report

 

  1. 2013-14 Year to Date (Estimated through April) Budget.   Overall, Revenues & Expenditures are tracking to budget, with revenue slightly ahead.  Overall 2013-14 expenditures remain on target to budget, however some minor adjustments may be necessary between specific departments due issues such as the Public Safety staffing changes mid-year that increased use of part-time dispatchers and overtime during the transition period; and to Public Works for unexpected vehicle mechanical repairs.

 

Final Year End numbers for Fiscal Year 2012-13 are now available for review.  The City finished the 2012-13 budget year with 100% of planned City services and Capital projects funded, and an increase in Undesignated CASH reserves. 

  1.  
    1. 2012-13 Year End Undesignated CASH reserves are approximately:
    2. General Fund                        $135,000
    3. Watershed                        $129,000

Overall, the City's financial health continues to be very strong.

 

  1. Grant Updates.
    1. Local Parks & Recreation Fund - The grant application has been developed and has been submitted by ETDD.   Awards are expected to be announced in October.  This is a 50/50 matching grant, and we have approximately $35,000 remaining from the Norris Academy gift to use as the match (the original gift was used as the match for the last LPRF grant we received to establish the playground at Ridgeway Park, and the balance was earmarked for additional playground improvements at Oak Road and Ridgeway Parks).  The Recreation Commission and representatives of Norris Academy met last year and decided that we should seek to add adult fitness oriented equipment at the Parks.   We also have a need for new lighting at the tennis courts and we can include this on our grant application as well.  

 

  1. Update on Traffic Data Collection.    The radar device was deployed during the last 3 weeks at multiple locations on.  Data will be available for review at the June Council meeting.  A workshop on traffic will be held on June 19 @ 6:00pm with representatives of MTAS and TTAP.

 

  1. TOSHA Inspection.  A representative of TOSHA was in the City on May 14th to conduct a bi-annual inspection of City facilities.  Overall, the inspection went well, with only 1 violation noted: proper monthly inspection documentation of Fire Volunteer respirators not kept.  Procedures already have been put in place to correct this oversight.

 

  1. Volunteer Beautification Projects.

 

  1.  
    1. Girl Scout Beautification Project, volunteers from a local troop created a new garden area at the base of the flagpole in front of the Community Building.  The girls did a great job, congratulations!
    2. Norris First Baptist Church Oak Road Park Wading Pool Rehab.  A great job is underway to rehab the Oak Road pool.  Concrete has been replaced where needed, and a long over due painting has been done as well.  Additional decorative painting is planned in the coming weeks as weather permits.  Thanks to our friends at First Baptist for taking this on, congratulations!

 

  1. Annexation Updates.  Chancellor Lantrip signed orders October 1, 2013 regarding his decision to dismiss the annexation in favor of the plaintiff, Mark Garrett.  The Notice for the Motion to Appeal was filed in October 31, 2013.  Hearing is tentatively scheduled for June 18th in Knoxville.

 

  1. November 2014 General Election.   Norris City Council election for a new two-year term will be on November 4, 2014.  Candidates may pick up a qualifying petition as of May 23, 2014.  Qualifying deadline is August 21, 2014.