Norris City Council

Minutes

Monday, April 14th, 2014


BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON MONDAY, APRIL 14TH, 2014, AT 7:00 P.M. WITH THE FOLLOWING COUNCIL MEMBERS PRESENT: JACK BLACK, BILL GRIEVE, YORK HAVERKAMP, CHRIS MITCHELL, AND LORETTA PAINTER.

 

 

 

 

The meeting was called to order by Mayor Chris Mitchell. 

HEAR THE PUBLIC

Sue Byrne, 12 West Circle Rd., stated it had been over six months and asked for an update pertaining to the fire damaged home at 11 West Circle Rd.  City Manager Hester stated the property owner has plans to sell the property.   He and Public Works Director Shirley Walker would be meeting with the property owner in the near future to obtain a status update.  He hopes to have resolution in the near future.

Ron Hackler, 71 Dairy Pond Rd., expressed concern with speeding on Dairy Pond Rd.  He stated a wreck occurred in his driveway recently and this was the third one that had occurred since he lived there.   He state he understands you cannot have 24 hour patrol, but wanted to know what the City was going to do to enforce the speed limits.

APPROVAL OF MINUTES

1.      The minutes of the March 10, 2014meeting were presented for approval.Motion was made by Council Member Grieveto approve the minutes.  Motion was seconded by Council Member Painter. Motion carried by voice vote.

 

OLD BUSINESS

 

2.       Board and Commission Vacancies - None to report.

 

3.       City Manager Hester reported on the 2014/2015 Budget Workshop held before the council meeting at 5:30 p.m.  The proposed balanced budget includes a 2% COLA for employees, and a 3% increase of expenditures excluding personnel expenditures.  He stated the estimated General Fund Reserve Balance at the end of June 2014 to be $120,000 and the Watershed Fund Reserve Balance to be $165,000.  The City's health continues to be strong.  The proposed budget ordinance will be presented at the May Council Meeting for the first reading.  A Public Hearing on the budget will be scheduled and the second reading of the budget ordinance would be at the June Council Meeting.   Vice Mayor Black stated it had been a relief to review a balanced budget.

 

CITY MANAGER REPORT

City Manager Hester reported on the following:

 

1)      Revenues and Expenditures are tracking to budget.

2)      Grant Updates - The LPRF Grant application has been submitted.  The City should receive notification concerning the grant in October 2014.

3)      Paving Update - The Paving project was completed the week of March 31st, 2014.  The total cost of the paving project was approximately $8,200 under budget.   Council had voted in March 2014 to transfer $17,000 from General Fund Reserve to the State Street Aid fund to cover total cost of project.  City Manager Hester will report at the April 14, 2014 Council Meeting if the Council can transfer the $8,200 back to the General Fund from the State Street Aid Fund.

4)      Update on Traffic Data Collection - City Manager Hester reported on radar data collected on Dairy Pond Road (3 locations), Reservoir Hill Road, and Reservoir Road.  City Manager Hester stated we already know there is speeding on the roads in Norris. The Reservoir Hill Road data showed very little traffic and very little speeding.  The average number of vehicles per day was 30 and the average speed was 23.   The Dairy Pond Road showed an average of 415 vehicles per day with 12 of these cars going 50 or more miles per hour (posted speed is 30).  City Manager Hester noted the randomness of the speeding.  He stated as a result of this randomness it is hard to determine a way to control the speeding.  City Manager recommended the hiring of a Traffic Engineer to study our roads and data to make suggestions on how to best control the speeding.   Motion was made by Vice Mayor Black to secure a Traffic Engineer at a cost up to $5,000.00 to perform a study of City roads and make recomm- endations on how to control speeding.  Motion was seconded by Council Member Grieve.  Motion carried by voice vote.

5)      Prescription Drug Drop Off - ASAP has helped establish Norris Public Safety as a drop-off for expired prescription and non-prescription drugs.  Collected drugs will be properly disposed of.  Norris area residents are encouraged to use this service in lieu of keeping expired drugs and/or disposal into the garage of water systems.

6)      City Manager Hester reported no change in annexation challenge from last month.

7)      November 2014 General Election - Norris City Council election for a new two-year term will be November 4, 2014.  Candidates may pick up a qualifying petition as of May 23, 2014.  The qualifying deadline is August 21, 2014. 

8)      See attached City Manager Report.

 

 

 

 

NEW BUSINESS

 

4.      Budget Amendments -Transfer up to $5,000 from General Reserve Fund to cover traffic engineering costs for research and study of speeding issues on City roads.  Motion was made by Council Member Haverkamp to approve the budget amendment.  Motion was seconded by Council Member Grieve.  Motion carried by voice vote. 

Accounts Payable, Minutes, and Reports

Mayor Mitchell asked Council for questions or comments concerning accounts payable, minutes, and reports - there were no questions or comments.

5.      Motion was made by Council Member Grieve to adjourn.  Motion was seconded by Vice Mayor Black.  Motion carried by voice vote at 8:25 p.m.

 

 

 

 

 

 

 

 

 

 

TO:                         Norris City Council                            DATE:                    April 14, 2014

FROM:             Tim Hester                                       RE:                   City Manager's Report

  1. 2013-14 Year to Date (Estimated through March) Budget.   Revenues & Expenditures are tracking to budget:

Overall 2013-14 expenditures remain on target to budget, however some minor adjustments may be necessary to the Public Safety budget due to the staffing changes and increased use of part-time dispatchers and overtime during the transition period; and also to Public Works for unexpected vehicle mechanical repairs.

2013-14 Revenue is tracking slightly higher than budget. Final Year End numbers for Fiscal Year 2012-13 are now available for review.  The City finished the 2012-13 budget year with 100% of planned City services and Capital projects funded, and an increase in Undesignated CASH reserves. 

2012-13 Year End Undesignated CASH reserves are approximately:

  1.  
    1. General Fund                        $135,000
    2. Watershed                        $129,000
  2. Overall, the City's financial health continues to be very strong.
  3. Grant Updates.

a.                   Local Parks & Recreation Fund - The grant application has been developed and has been submitted by ETDD.   Awards are expected to be announced in October.  This is a 50/50 matching grant, and we have approximately $35,000 remaining from the Norris Academy gift to use as the match (the original gift was used as the match for the last LPRF grant we received to establish the playground at Ridgeway Park, and the balance was earmarked for additional playground improvements at Oak Road and Ridgeway Parks).  The Recreation Commission and representatives of Norris Academy met last year and decided that we should seek to add adult fitness oriented equipment at the Parks.   We also have a need for new lighting at the tennis courts and we can include this on our grant application as well.  

  1. 2014 Paving Project.  Paving project was completed as planned week of March 31.  Final cost will be under the bid amount, as the project did not take as much asphalt as quoted.  Actual cost will be reported at the May meeting.
  2. Update on Traffic Data Collection.    The radar device was deployed during the last 4 weeks at multiple locations on Dairy Pond Road and Reservoir Road.  Data will be available for review at the April Council meeting.
  3. New Drop-off for Used Prescription Drugs.ASAP has helped establish Norris Public Safety as a drop-off for expired prescription and non-prescription drugs.  Collected drugs will be properly disposed of.   Norris area residents are encouraged to use this service in lieu of keeping expired drugs and/or disposal into the garbage or water systems.
  4. Annexation Updates.  Chancellor Lantrip signed orders October 1, 2013 regarding his decision to dismiss the annexation in favor of the plaintiff, Mark Garrett.  The Notice for the Motion to Appeal was filed in October 31, 2013.  No date has been set yet for the appeal.
  5. November 2014 General Election.   Norris City Council election for a new two-year term will be on November 4, 2014.  Candidates may pick up a qualifying petition as of May 23, 2014.  Qualifying deadline is August 21, 2014.