Norris City Council
March 10th, 2014
BE IT REMEMBERED THAT THE CITY OF NORRIS
CITY COUNCIL MET IN REGULAR SESSION ON MONDAY, MARCH 10TH, 2014, AT 7:00 P.M. WITH THE FOLLOWING COUNCIL MEMBERS PRESENT:
JACK BLACK, BILL GRIEVE, YORK HAVERKAMP, CHRIS MITCHELL, AND LORETTA PAINTER.
The meeting was called to order by Mayor Chris Mitchell.
Nicki Cantrell, 58 Dairy Pond Rd., announced she is a candidate for Anderson County Chancellor.
She noted the Chancellery Court hears many important items including adoptions, guardianships, divorces, land disputes, and
estate probates. She noted this is a very important office and asked everyone to please vote in the upcoming
APPROVAL OF MINUTES
minutes of the February 10, 2014meeting were presented for approval.Motion was made by Council Member Grieveto approve the
minutes. Motion was seconded by Council Member Painter. Motion carried by voice vote.
2. Mayor Mitchellmade
a motion to appoint Benita O'Dellto the Norris Animal Commission Board. Motion was seconded by council Member Haverkamp.
Motion carried by voice vote.
3. City Manager Hester presented
the low paving bid from Duracap in the amount of $84,753.70 for approval. The current bid is $20,000 over the available
State Street Aid Fund Balance. City Manager Hester presented traffic report information from Norris Square obtained
from the radar device that showed Norris Square speeding issues were on Friday afternoons and not during school hours.
Based on his information, he recommended the speed humps and chevrons totaling $3,500.00 be removed from the paving bid.
He reported County Commissioner Steve Emert had approached him concerning the lack of school zone flashing lights at Norris
Elementary and Norris Middle. Commissioner Emert noted Norris schools were the only county schools without flashing
lights. City Manager Hester reported he was looking into grant opportunities to cover the school zone flashing lights.
Vice Mayor Black wants the City to seek grants and/or budget next year, the purchase of portable speed humps. Natalie Erb,
87 Dairy Pond Rd., asked what was going to be done to enforce the speed limits as the reports showed speeding other times
than during school hours. City Manager Hester stated Public Safety will be utilizing radar to enforce speed limits in
areas as needed. He noted after additional research on more city streets that indicates speeding, a budget increase
for Public Safety overtime might be necessary. Motion was made by Council Member Haverkamp to approve the Duracap bid
of $81,253.70 (minus the speed humps and chevrons totaling $3,500.00) and to transfer $17,000.00 from fund balance reserve
to cover the paving cost. Motion was seconded by Council Member Painter. Voting for: Vice Mayor Black, Council
Member Grieve, Council Member Haverkamp, and Council Member Painter. Abstained from voting: Mayor Mitchell.
4. Ordinance 572 - Temporary Storage Containers - Second Reading.
City Manager Hester reported the Public Hearing was held on Monday, March 10th, 2014 at 6:30 p.m. City
Manager Hester reported if the ordinance was passed, notices would go out to property owners in violation of the ordinance.
Motion was made by Mayor Mitchell to approve Ordinance 572 on second reading. Motion was seconded by Vice Mayor Black.
Motion carried by voice vote.
5. Ordinance 573 - Rezone
Property at 6 Deer Ridge Rd. from R-2 to Commercial 1 was presented for second reading. The Public hearing was held
on Monday, March 10th, 2014 at 6:00 p.m. and note all comments were positive. Motion was made by Council
Member Haverkamp to approve Ordinance 573 on second reading. Motion was seconded by Council Member Grieve. Motion
carried by voice vote.
CITY MANAGER REPORT
City Manager Hester reported on
1) The 2013-2014 budgets are on track with revenue slightly ahead
of budget and expenditures tracking to budget. Due to staffing changes in Public Safety, a budget amendment may be required
in part-time personnel.
2) Grant Updates - The City will be
submitting a Parks and Recreation Grant application for a grant up to $35,000. This is a matching grant and the City
of Norris currently has $35,748.34 in reserve for the grant match. The grant will be used for improvements at Oak Road
Park, Eric Harold Memorial Park, and Ridgeway Park. City Manager Hester presented Resolution 1-2014 to Authorize the
Submission of the Parks and Recreation Grant application for approval. Motion was made by Vice Mayor Black to
approve Resolution 1-2014. Motion was seconded by Council Member Haverkamp. Motion carried by voice vote.
3) Arbor Day was Friday, March 7th and was held at Norris Elementary.
Paw paw saplings were given to the students to plant.City Manager Hester stated Arbor Day was a success.
Update on Traffic Data Collection - Traffic data collection was reviewed during paving bid approval discussion.
Spring Clean-Up Dates - City Manager Hester reported March 31 - April 4th would be Spring Clean-up in the City
of Norris. The date for Watershed Clean-up is Saturday, April 5th.New
City Manager Hester reported no change in annexation challenge from last month.
See attached City Manager Report.
Budget Amendments - None.
7. City Manager Hester presented
the 2014-2015Budget Calendar for approval. Budget workshop will be April 14, 2014 at 5:30 p.m., first reading
of the Budget ordinance will be May 12, 2014 at 7:00 p.m., Notice of Public Hearing will be published by May 21, 2014,Public
Hearing will be June 2, 2014, and the final reading of the Budget ordinance will be June 9, 2014.Additional budget workshops
can be added if needed. Motion was made by Council Member Grieve to approve the 2014-2015 Budget Calendar. Motion
was seconded by Council Member Haverkamp. Motion carried by voice vote.
Minutes, and Reports
Mayor Mitchell asked Council for questions or comments concerning accounts payable,
minutes, and reports - there were no questions or comments.
was made by Council Member Grieve to adjourn. Motion was seconded by Council Member Painter. Motion carried by
voice vote at 8:15 p.m.
Norris City Council
March 10, 2014
City Manager's Report
- 2013-14 Year
to Date (Estimated through February) Budget. Revenues & Expenditures are tracking to budget:
- Overall 2013-14 expenditures remain
on target to budget, however some minor adjustments may be necessary to the Public Safety budget due to the staffing changes
and increased use of part-time dispatchers and overtime during the transition period; and also to Public Works for unexpected
vehicle mechanical repairs.
- 2013-14 Revenue is tracking
slightly higher than budget.
- Final Year End numbers for
Fiscal Year 2012-13 are now available for review. The City finished the 2012-13 budget year with 100% of planned City services
and Capital projects funded, and an increase in Undesignated CASH reserves.
2012-13 Year End Undesignated CASH reserves are approximately:
o General Fund $135,000
Overall, the City's
financial health continues to be very strong.
Local Parks & Recreation Fund - grants have been announced with an application deadline of April 11, 2014.
This is a 50/50 matching grant, and awards will be made up to $250,000. We have approximately $35,000 remaining from
the Norris Academy gift to use as the match (the original gift was used as the match for the last LPRF grant we received to
establish the playground at Ridgeway Park, and the balance was earmarked for additional playground improvements at Oak Road
and Ridgeway Parks). The Recreation Commission and representatives of Norris Academy met last year and decided that
we should seek to add adult fitness oriented equipment at the Parks. We also have a need for new lighting at the
tennis courts and we can include this on our grant application as well. Council must adopt a Resolution regarding
the grant application in order to proceed with this application.
- Arbor Day. The annual Arbor Day program was held on March 7, 2014 at Norris Elementary
School. This program is coordinated by the Norris Tree Commission.
- Update on Traffic Data Collection. The radar
device was deployed on Norris Square from Friday, February 28 until Friday, March 7. Data will be available
for review at the March Council meeting.
Clean-up Dates Set. The annual Norris Spring cleanup will be the week of March 31 thru
April 4. The City of Norris will assist residents with their springtime cleanup from March 31 through APRIL
4th. The City will pick up objects at curbside that are not too heavy for two men to handle. Items that cannot
be picked up are tires, paint or solvents, unused cleaning supplies, freezers or refrigerators, building materials,
or anything with asbestos.
The annual Watershed cleanup has been scheduled for Saturday, April 5, 2014.
Volunteers will meet in the Watershed at 9am, work until noon, and then gather at the Community Building for lunch.
- Annexation Updates. Chancellor
Lantrip signed orders October 1, 2013 regarding his decision to dismiss the annexation in favor of the plaintiff,
Mark Garrett. The Notice for the Motion to Appeal was filed in October 31, 2013. No date has been set
yet for the appeal.
- November 2014 General Election. Norris
City Council election for a new two-year term will be on November 4, 2014. Candidates may pick up a qualifying
petition as of May 23, 2014. Qualifying deadline is August 21, 2014.