Norris City Council

Minutes

Monday, February 10, 2014

 

BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON MONDAY, FEBRUARY 10TH, 2014, AT 7:00 P.M. WITH THE FOLLOWING COUNCIL MEMBERS PRESENT: JACK BLACK, BILL GRIEVE, YORK HAVERKAMP, CHRIS MITCHELL, AND LORETTA PAINTER.

 

 

The meeting was called to order by Mayor Chris Mitchell. 

HEAR THE PUBLIC

A representative of the Allies for Substance Abuse Prevention of Anderson County thanked the City of Norris for participating in the Red Ribbon Month.

APPROVAL OF MINUTES

1.      The minutes of the January 13, 2014meeting were presented for approval.Motion was made by Council Member Grieveto approve the minutes.  Motion was seconded by Council Member Painter. Motion carried by voice vote.

 

OLD BUSINESS

 

2.      Mayor Mitchellmade a motion to appoint Albert Benzing, Dale Benzing, and Mindy Lemirr to the Norris Animal Commission Board.  Motion was seconded by Vice Mayor Black.   Motion carried by voice vote.

 

3.       Mayor Mitchell made a motion to appoint Joy Wilson and Ed Meyer to the Planning Commission.  Motion was seconded by Vice Mayor Black.  Motion carried by voice vote

 

4.      Mayor Mitchell made a motion to appoint George and Susan Miceli to the  Conservation/Recycling Committee.  Motion was seconded by Council Member Haverkamp.  Motion carried by voice vote.

 

 

City Manager Hester reported the bids for the FYE 2014 paving project were opened on Friday, February 7th, 2014.  The City received bids two bids and Duracap was the winning bid.  The bid from Duracap was $84,753.70 and the bid from Rogers Group was $89,581.50.  The winning bid is approximately $20,000 over budget.  City Manager Hester reported the $20,000 can be paid from reserve or decrease the paying project.  City Manager Hester reported we are estimating a $30,000 surplus in the 2013/2014 revenues as a result of the sales tax increase that was discovered last year.  He also requested council to review the City's Capital Plan for revisions.  He noted the City is anticipating a cash reserve for FYE 2014 to be approximately $160,000.   The Council requested the bid approval be placed on the March 10th, 2014 Council agenda in order to give Council Members time to review the bid.  Mayor Mitchell called for a brief recess to allow City Manager Hester to review bid to determine if proposal could be delayed until the next meeting.    Mayor Mitchell called the meeting back to order.   City Manager Hester reported there was no date expiration in the bid proposal and the bid approval could wait until the March 2014 meeting.   He noted in order for the City to be on the Spring paving schedule, he needs a decision by the March 10th 2014 meeting.

 

City Manager Hester reported on the pending US Cellular contract.  US Cellular is no longer putting the CPI provision in their contracts   City Manager Hester stated the contract would remain the same except for the removal of the CPI provision.  The current lease will expire 09/11/14.  The renewal contract will be presented to City Council as soon as it is received from US Cellular for their review and approval.

5.      Ordinance 572 - Temporary Storage Containers - reschedule Public Hearing.  City Manager  Hester reported the notice of the Public Hearing did not go in the paper on time due to a communication error with the Norris Bulletin.  City Manager Hester recommended the Public Hearing be held on Monday, March 10th, 2014 at 6:30 p.m.  Motion was made by Council Member Grieve to approve the Public Hearing date of March 10, 2014 at 6:30 p.m.   Motion    was seconded by Council Member Painter.  Motion carried by voice vote.

CITY MANAGER REPORT

City Manager Hester reported on the following:

 

1)      The 2013-2014 budgets are on track with revenue slightly ahead of budget and expenditures tracking to budget.

2)      Grant Updates - The City will be submitting a Parks and Recreation Grant.   The deadline to submit the application for the 50/50 grant is 4/11/14.  The City is looking at some adult exercise stations at the Ridgeway and Oak Road Parks.  The City currently has $35,748.34 in reserve for the grant match.   City Manager Hester attended a meeting concerning the Home grant.  He stated ETDD reported that Anderson County will not qualify for the limited amount of funds available and advises that we not apply this year.

3)      Community Building Water Leak - .  A water leak was discovered late on Thursday, Jan. 30th.  City and Water Commission employees worked quickly to shut off the water supply and clean as much excess water from the space as possible.  Water Superintendent Wilkerson repaired the leak and Public  Works employees cleaned the damaged areas.  ServPro was contracted to dry and clean the carpet at a cost of $500.

4)      Update on Traffic Data Collection - The radar device has been purchased and received.  The radar device will be placed into service and Council will have an initial report on the data collected at the March 2014 Council Meeting.

5)      Public Safety Staffing Change - City Manager Hester reported that two new Public Safety Officers have joined our team.  Josh Hoskins comes to us from the Anderson County Sheriff's Department and has several years of experience.  Mike Loveday comes to us from the Knox County Sherriff's  Department with over 30 years of experience.  Both are POST certified and are great additions to the City of Norris.

6)      New Norris Volunteer Fire Chief-Reported  the Norris Volunteer Fire Department has a new Assistant Fire Chief.  Scott Hackler has accepted the position and will work with Chief Humphrey and the City Manager to make our department the best it can be.  Scott lives in Norris and is a professional firefighter.

7)      City Manager Hester reported no change in annexation challenge from last month.  He is anticipating the appeal to be heard later this calendar year.

8)      See attached City Manager Report.

 

NEW BUSINESS

 

6.      Budget Amendments - None.

7.      City Manager Hester presented a proposed policy for Norris Pole-Mounted Banner Display - Streetscape Banners.  This policy would allow not for profit organizations to display banners in City Business areas.  The purpose of the banner program is to add life and color to the City of Norris streetscape and at the same time promote special events.  He noted there would be a permit application and approval process.  Applications will only be reviewed for proposed locations in one of the following City Business Districts:  C-1 Commercial, C-2 Commercial, S-1 Scenic, S-2 Scenic, and P-1 Professional. Motion was made by Council Member Haverkamp to approve the policy.  Motion was seconded by Vice Mayor Black.  Motion carried by voice vote.

8.      Ordinance 573 - An Ordinance Amending the Zoning Map of the City of Norris, Tennessee, by Zoning Parcel 031C A 017.02: Central Commercial District was presented for first reading.  City Manager Hester  noted this property is a small vacant lot behind the Norris Service Station and this would be changing the property from residential to commercial.   City Manager Hester noted the Norris Planning Commission recommended the change.  Motion was made by Council Member Grieve to approve the first reading of Ordinance 753.  Motion was seconded by Council Member Painter.  Motion carried by voice vote.

9.      City Manager Hester recommended the Public Hearing for Ordinance 573 be held on Monday, March 10th, 2014 at 6:00 p.m.  Motion was made by Council Member Haverkamp to hold the Public Hearing on March 10th, 2014 at 6:00 p.m.  Motion was seconded by Council Member Painter.  Motion carried by voice vote.

Accounts Payable, Minutes, and Reports

Mayor Mitchell asked Council for questions or comments concerning accounts payable, minutes, and reports - there were no questions or comments.

10.  Motion was made by Council Member Grieve to adjourn.  Motion was seconded by Council Member Painter.  Motion carried by voice vote at 8:10 p.m.

 

 

 

 

 

 

 

 

 

 

 

 

 

TO:                         Norris City Council                                          DATE:                    February 10, 2014

FROM:             Tim Hester                                       RE:                   City Manager's Report

 

  1. 2013-14 Year to Date (Estimated through January) Budget.   Revenues & Expenditures are tracking to budget:
  • All revenues and expenditures remain on target to budget.
  • Final Year End numbers for Fiscal Year 2012-13 are now available and are available for review. The City finished the 2012-13 budget year with 100% of planned City services and Capital projects funded, and an increase in Undesignated CASH reserves.

2012-13 Year End Undesignated CASH reserves are estimated @:

o        General Fund      $135,000

o        Watershed            $129,000

Overall, the City's financial health continues to be very strong.

 

  1. Grant Updates.
    1. Local Parks & Recreation Fund - grants have been announced with an application deadline of April 11, 2014.   I will be meeting with a State resource on Feb. 12th to discuss details of the application.  This is a 50/50 matching grant, and awards will be made up to $250,000.  We have approximately $30,000 remaining from the Norris Academy gift to use as the match (the original gift was used as the match for the last LPRF grant we received to establish the playground at Ridgeway Park, and the balance was earmarked for additional playground improvements at Oak Road and Ridgeway Parks).  The Recreation Commission and representatives of Norris Academy met last year and decided that we should seek to add adult fitness oriented equipment at the Parks.   We also have a need for new lighting at the tennis courts and we can include this on our grant application as well.   More details will be available at the March Council meeting.
    2. HOME Grant.  East Tennessee Development District has reviewed statewide need scores and finds that Anderson County will probably not qualify for the limited amount of funds available.  ETDD advises that we not apply this year.

 

  1. Community Building Water Leak.    A water leak in the Community Room was discovered late afternoon on Thursday, 1/30.  City and Water Commission employees worked quickly to shut off the water supply and clean as much excess water from the space as possible.  Water Superintendent Wilkerson repaired the leak and Public Works employees cleaned the damaged areas.  ServPro was contracted to dry and clean the carpet at a cost of ~$500.  

 

  1. Update on Traffic Data Collection.    The radar device has been purchased and received.  It will be placed into service and Council will have an initial report on the data collected at the March Council meeting.

 

  1. Public Safety Staffing Change.  I am pleased to report that 2 new Public Safety Officers have joined our team.  Josh Hoskins comes to us from the Anderson County Sheriff's Department and has several years of experience.  Mike Loveday comes to from the Knox County Sheriff's Department, with over 30 years of experience.  Both are POST certified and are great additions for us.  Welcome to Norris!

 

  1. New Norris Volunteer Fire Chief.  I am also pleased to report that the Norris Volunteer Fire Department has a new Assistant Fire Chief.  Scott Hackler has accepted this position and will work with Chief Humphrey and myself to make our department the best it can be.  Scott lives in Norris and is a professional firefighter.  We are fortunate to have someone of his ability and experience to take on this role in Norris.  Thank you Scott!

 

  1. Annexation Updates.Chancellor Lantrip signed orders October 1, 2013 regarding his decision to dismiss the annexation in favor of the plaintiff, Mark Garrett.  The Notice for the Motion to Appeal was filed in October 31, 2013.  No date has been set yet for the appeal.