Norris City Council
February 10, 2014
BE IT REMEMBERED THAT THE CITY OF
NORRIS CITY COUNCIL MET IN REGULAR SESSION ON MONDAY, FEBRUARY 10TH, 2014, AT 7:00 P.M. WITH THE FOLLOWING COUNCIL MEMBERS
PRESENT: JACK BLACK, BILL GRIEVE, YORK HAVERKAMP, CHRIS MITCHELL, AND LORETTA PAINTER.
The meeting was called to order by Mayor Chris Mitchell.
A representative of the Allies for Substance Abuse Prevention of Anderson County thanked the
City of Norris for participating in the Red Ribbon Month.
APPROVAL OF MINUTES
The minutes of the January 13, 2014meeting were presented for approval.Motion was made by Council Member
Grieveto approve the minutes. Motion was seconded by Council Member Painter. Motion carried by voice vote.
Mayor Mitchellmade a motion to appoint Albert Benzing, Dale Benzing, and Mindy Lemirr to the Norris Animal
Commission Board. Motion was seconded by Vice Mayor Black. Motion carried by voice vote.
3. Mayor Mitchell made a motion to appoint Joy Wilson and Ed Meyer to the Planning
Commission. Motion was seconded by Vice Mayor Black. Motion carried by voice vote
4. Mayor Mitchell made a motion to appoint George and Susan Miceli
to the Conservation/Recycling Committee. Motion was seconded by Council Member Haverkamp. Motion carried
by voice vote.
City Manager Hester reported the bids for the FYE 2014 paving
project were opened on Friday, February 7th, 2014. The City received bids two bids and Duracap was the winning
bid. The bid from Duracap was $84,753.70 and the bid from Rogers Group was $89,581.50. The winning bid is approximately
$20,000 over budget. City Manager Hester reported the $20,000 can be paid from reserve or decrease the paying project.
City Manager Hester reported we are estimating a $30,000 surplus in the 2013/2014 revenues as a result of the sales tax increase
that was discovered last year. He also requested council to review the City's Capital Plan for revisions. He noted
the City is anticipating a cash reserve for FYE 2014 to be approximately $160,000. The Council requested the bid
approval be placed on the March 10th, 2014 Council agenda in order to give Council Members time to review the bid.
Mayor Mitchell called for a brief recess to allow City Manager Hester to review bid to determine if proposal could be delayed
until the next meeting. Mayor Mitchell called the meeting back to order. City Manager Hester
reported there was no date expiration in the bid proposal and the bid approval could wait until the March 2014 meeting.
He noted in order for the City to be on the Spring paving schedule, he needs a decision by the March 10th 2014
City Manager Hester reported on the pending US Cellular contract. US Cellular is no
longer putting the CPI provision in their contracts City Manager Hester stated the contract would remain the same
except for the removal of the CPI provision. The current lease will expire 09/11/14. The renewal contract will
be presented to City Council as soon as it is received from US Cellular for their review and approval.
Ordinance 572 - Temporary Storage Containers - reschedule Public Hearing. City Manager Hester
reported the notice of the Public Hearing did not go in the paper on time due to a communication error with the Norris Bulletin.
City Manager Hester recommended the Public Hearing be held on Monday, March 10th, 2014 at 6:30 p.m. Motion
was made by Council Member Grieve to approve the Public Hearing date of March 10, 2014 at 6:30 p.m. Motion
was seconded by Council Member Painter. Motion carried by voice vote.
CITY MANAGER REPORT
City Manager Hester reported on the following:
1) The 2013-2014 budgets
are on track with revenue slightly ahead of budget and expenditures tracking to budget.
Grant Updates - The City will be submitting a Parks and Recreation Grant. The deadline to submit the application
for the 50/50 grant is 4/11/14. The City is looking at some adult exercise stations at the Ridgeway and Oak Road Parks.
The City currently has $35,748.34 in reserve for the grant match. City Manager Hester attended a meeting concerning
the Home grant. He stated ETDD reported that Anderson County will not qualify for the limited amount of funds available
and advises that we not apply this year.
3) Community Building Water Leak - .
A water leak was discovered late on Thursday, Jan. 30th. City and Water Commission employees worked quickly
to shut off the water supply and clean as much excess water from the space as possible. Water Superintendent Wilkerson
repaired the leak and Public Works employees cleaned the damaged areas. ServPro was contracted to dry and clean
the carpet at a cost of $500.
4) Update on Traffic Data Collection - The radar device
has been purchased and received. The radar device will be placed into service and Council will have an initial report
on the data collected at the March 2014 Council Meeting.
5) Public Safety Staffing Change
- City Manager Hester reported that two new Public Safety Officers have joined our team. Josh Hoskins comes to us from
the Anderson County Sheriff's Department and has several years of experience. Mike Loveday comes to us from the Knox
County Sherriff's Department with over 30 years of experience. Both are POST certified and are great additions
to the City of Norris.
6) New Norris Volunteer Fire Chief-Reported the Norris
Volunteer Fire Department has a new Assistant Fire Chief. Scott Hackler has accepted the position and will work with
Chief Humphrey and the City Manager to make our department the best it can be. Scott lives in Norris and is a professional
7) City Manager Hester reported no change in annexation challenge from
last month. He is anticipating the appeal to be heard later this calendar year.
See attached City Manager Report.
6. Budget Amendments - None.
City Manager Hester presented a proposed policy for Norris Pole-Mounted Banner Display - Streetscape Banners.
This policy would allow not for profit organizations to display banners in City Business areas. The purpose of the banner
program is to add life and color to the City of Norris streetscape and at the same time promote special events. He noted
there would be a permit application and approval process. Applications will only be reviewed for proposed locations
in one of the following City Business Districts: C-1 Commercial, C-2 Commercial, S-1 Scenic, S-2 Scenic, and P-1 Professional.
Motion was made by Council Member Haverkamp to approve the policy. Motion was seconded by Vice Mayor Black. Motion
carried by voice vote.
8. Ordinance 573 - An Ordinance
Amending the Zoning Map of the City of Norris, Tennessee, by Zoning Parcel 031C A 017.02: Central Commercial District was
presented for first reading. City Manager Hester noted this property is a small vacant lot behind the Norris Service
Station and this would be changing the property from residential to commercial. City Manager Hester noted the
Norris Planning Commission recommended the change. Motion was made by Council Member Grieve to approve the first reading
of Ordinance 753. Motion was seconded by Council Member Painter. Motion carried by voice vote.
City Manager Hester recommended the Public Hearing for Ordinance 573 be held on Monday, March 10th,
2014 at 6:00 p.m. Motion was made by Council Member Haverkamp to hold the Public Hearing on March 10th, 2014 at
6:00 p.m. Motion was seconded by Council Member Painter. Motion carried by voice vote.
Payable, Minutes, and Reports
Mayor Mitchell asked Council for questions or comments concerning accounts
payable, minutes, and reports - there were no questions or comments.
10. Motion was
made by Council Member Grieve to adjourn. Motion was seconded by Council Member Painter. Motion carried by voice
vote at 8:10 p.m.
Norris City Council
February 10, 2014
City Manager's Report
- 2013-14 Year to Date (Estimated through January)
Budget. Revenues & Expenditures are tracking to budget:
All revenues and expenditures remain on target to budget.
- Final Year End numbers for Fiscal Year 2012-13 are now
available and are available for review. The City finished the 2012-13 budget year with 100% of planned City services and Capital
projects funded, and an increase in Undesignated CASH reserves.
2012-13 Year End Undesignated CASH reserves
are estimated @:
o General Fund $135,000
o Watershed $129,000
Overall, the City's financial health continues to be very strong.
- Grant Updates.
- Local Parks & Recreation Fund - grants have been announced with an application deadline of April 11, 2014.
I will be meeting with a State resource on Feb. 12th to discuss details of the application. This
is a 50/50 matching grant, and awards will be made up to $250,000. We have approximately $30,000 remaining
from the Norris Academy gift to use as the match (the original gift was used as the match for the last LPRF grant we
received to establish the playground at Ridgeway Park, and the balance was earmarked for additional playground
improvements at Oak Road and Ridgeway Parks). The Recreation Commission and representatives of Norris Academy
met last year and decided that we should seek to add adult fitness oriented equipment at the Parks. We also
have a need for new lighting at the tennis courts and we can include this on our grant application as well.
More details will be available at the March Council meeting.
- HOME Grant. East Tennessee Development
District has reviewed statewide need scores and finds that Anderson County will probably not qualify for the limited
amount of funds available. ETDD advises that we not apply this year.
- Community Building Water Leak. A water leak in the Community Room was
discovered late afternoon on Thursday, 1/30. City and Water Commission employees worked quickly to shut off
the water supply and clean as much excess water from the space as possible. Water Superintendent Wilkerson
repaired the leak and Public Works employees cleaned the damaged areas. ServPro was contracted to dry and
clean the carpet at a cost of ~$500.
on Traffic Data Collection. The radar device has been purchased and received. It will
be placed into service and Council will have an initial report on the data collected at the March Council meeting.
- Public Safety Staffing Change. I am pleased
to report that 2 new Public Safety Officers have joined our team. Josh Hoskins comes to us from the Anderson
County Sheriff's Department and has several years of experience. Mike Loveday comes to from the Knox County
Sheriff's Department, with over 30 years of experience. Both are POST certified and are great additions for
us. Welcome to Norris!
- New Norris Volunteer
Fire Chief. I am also pleased to report that the Norris Volunteer Fire Department has a new Assistant
Fire Chief. Scott Hackler has accepted this position and will work with Chief Humphrey and myself to make
our department the best it can be. Scott lives in Norris and is a professional firefighter. We are fortunate
to have someone of his ability and experience to take on this role in Norris. Thank you Scott!
- Annexation Updates.Chancellor Lantrip signed orders October 1, 2013 regarding his decision
to dismiss the annexation in favor of the plaintiff, Mark Garrett. The Notice for the Motion to Appeal was
filed in October 31, 2013. No date has been set yet for the appeal.