Norris City Council
January 13, 2014
IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON MONDAY, JANUARY 13TH, 2014, AT 7:00 P.M. WITH
THE FOLLOWING COUNCIL MEMBERS PRESENT: JACK BLACK, BILL GRIEVE, YORK HAVERKAMP, CHRIS MITCHELL, AND LORETTA PAINTER.
The meeting was called to
order by Mayor Chris Mitchell.
HEAR THE PUBLIC
No comment s.
1. The minutes of the December 9th,
2013 meeting were presented for approval. Motion was made by Vice Mayor Black to approve the minutes. Motion was seconded
by Council Member Painter. Motion carried by voice vote.
2. Mayor Mitchell made a motion to appoint Joe Deatherage
to the BZA Board and Katrina Buckley to the Norris Little Theatre Board. Motion was seconded by Council Member Haverkamp.
Motion carried by voice vote.
Jami Kiger with HG & A Associates presented to council the 2013 CAFR. She reported the independent auditor's
report expresses a clean audit - unqualified opinion - with no findings. She gave a brief overview of the audit and fund balance.
She reported the City had received the GFOA Award for Financial Reporting for nine consecutive years. Ms. Kiger also reported
the CAFR has been submitted to the state. Ms. Kiger stated the audit went smoothly and she thanked the Mayor, Council,
City Manager, City Recorder, and the office staff for their assistance during the audit. Mayor Mitchell noted
the current trend is the City is getting healthier each year.
Vice Mayor Black stated on behalf
of residents on Dairy Pond Rd. and others, he wanted to talk about the speeding issue. He noted there were 22 citations
for speeding issued over a one week period in December 2013. He stated if it was that easy to give that many citations
during that short period of time, than we do have a speeding problem that needs to be looked at. Vice Mayor
Black asked about the status of the radar monitoring equipment. City Manager Hester reported it had not been ordered
due to a price change that he would discuss with Council.
City Manager Hester stated Council had approved last month the purchase of radar equipment to monitor and
count traffic in Norris in the amount of $2,000.00. City Manager Hester reported the $2,000.00 was only for the
radar equipment and did not include the necessary software. The true cost of the equipment and software
will be approximately $4,500.00. City Manager Hester requested approval of an additional $2,500.00 for the purchase
of the equipment and software Motion was made by Vice Mayor Black to approve the additional $2,500.00 from cash reserve
for the purchase of the equipment and software. Motion was seconded by Council Member Grieve. Motion carried by
5. The US Cellular Cell
Tower Rental Proposal was presented by City Manager Hester. The current lease will expire 09/11/14 and US Cellular would
like to sign a new lease. The US Cellular lease would be for a total of twenty-five years. The lease payment
would be $1,200 per month with an increase of 10% every five years or the CPI, whichever is greater. Motion was made by Council
Member Haverkamp to accept the proposed overview. Motion was seconded by Vice Mayor Black. Motion carried by voice
6. CITY MANAGER REPORT
City Manager Hester reported on the following:
2013-2014 budgets are on track with revenue slightly ahead of budget and expenditures tracking to budget.
Grant Updates - The City should be submitting a Parks and Recreation Grant later this spring. He also reported the Home
Grant Program would be available later this year.
3) Dump Truck Clutch Repair.
The City dump truck has been in the shop for six weeks and was finally repaired at a cost of $2,300. In the future,
the City will look at other sources for repair work. As a result of the truck being in the shop, leaf pickup is behind
schedule, but Public Works has started leaf pickup again.
4) Public Safety Staffing
Change. Reported Public Safety Officer Ronnie Foust submitted his resignation effective 12/31/13. City Manager
Hester reported offers have been made to two Post Certified Officers.
New Public Safety Vehicle status. New 4 x 4 Dodge truck has been delivered and is now
6) City Manager Hester reported no change in annexation challenge from last month.
He is anticipating the appeal to be heard later this calendar year.
7) See attached
City Manager Report.
Budget Amendments - None
8. The Red Ribbon Month Proclamation
was presented by City Manager Hester. The City is declaring January as Red Ribbon Month in Norris and encourages
all citizens, businesses, public and private agencies, media, religious and education institutions to wear and display red
ribbons. Motion was made by Council Member Grieve to approve the Proclamation. Motion was seconded by Council
Member Painter. Motion carried by voice vote.
572 Amending the Norris Zoning Code by Adding Provisions for Temporary Storage Containers was presented for first reading.
City Manager stated this is a recommendation of the Norris Planning Commission. Motion was made by Council Member Grieve
to approve the first reading of Ordinance 752. Motion was seconded by Council Member Painter. Motion carried by
10. City Manager Hester recommended the Public Hearing for Ordinance
572 be held on Monday, February 10th at 6:30 p.m. Motion was made by Council Member Grieve to approve the
Public Hearing on February 10th, 2013 at 6:30 p.m. Motion was seconded by Council Member Painter. Motion carried
by voice vote.
11. City Manager Hester presented the Norris Water Commission
Sewer Back up Policy for approval. Norris Water Commission adopted this policy by unanimous vote at their December 18th,
2013 meeting. City Manager Hester stated City Council must approve any policy of Norris Water Commission.
This policy is intended to provide customers with information to assist them in preventative action, and to outline procedures
should a backup incident occur. Customer notices will be mailed to all current NWC sewer customers and will also be
given to all new customers. Motion to approve the Sewer Back up Policy was made by Vice Mayor Black. Motion was
seconded by Council Member Grieve. Motion carried by voice vote.
Accounts Payable, Minutes,
Mayor Mitchell asked Council for questions or comments concerning accounts payable, minutes,
and reports - there was none.
12. Motion was made by Council Member Grieve to adjourn.
Motion was seconded by Council Member Painter. Motion carried by voice vote at 8:16 p.m.
DATE: January 13, 2014
City Manager's Report
- 2013-14 Year to Date (Estimated through December)
Budget. Revenues & Expenditures are tracking to budget:
All revenues and expenditures are on target to budget.
- Final Year End numbers for Fiscal Year 2012-13 are now available
and are available for review. The City finished the 2012-13 budget year with 100% of planned City services and Capital projects
funded, and an increase in Undesignated CASH reserves.
2012-13 Year End Undesignated CASH reserves
are estimated @:
o General Fund $135,000
o Watershed $129,000
Overall, the City's financial health continues to be very strong.
- Grant Updates.
There are no active city grants currently.
- Dump Truck Clutch Repair. The
City dump truck has had the clutch replaced at a cost of $1,700 $2,325. An additional part (flywheel)
had to be purchased above the original quote. The repair work took 5+ weeks to complete, which is the reason the
City is behind on leaf collection. We will seek other repair sources for future work.
- Public Safety Staffing Change. I am sorry
to report that Public Safety Officer Ronnie Foust has submitted his resignation effective December 27.
Ronnie has decided to leave law enforcement and take a job in the private sector. We wish Ronnie the best
in this move. Chief Humphrey and I have interviewed several potential candidates for the two open positions,
and have extended offers to two people. We expect these individuals to join the Norris Public Safety Department
within the next 30 days, and I will report further on this at the February Council meeting.
- New Public Safety Vehicle Status. Vehicle arrived and is in service.
We greatly appreciate that we have the ability to keep our City personnel properly equipped!
- Annexation Updates. Chancellor Lantrip signed orders October 1,
2013 regarding his decision to dismiss the annexation in favor of the plaintiff, Mark Garrett. City Attorney
Pratt is preparing a motion to appeal. The Notice for the Motion to Appeal was filed in October 31,