Norris City Council

Minutes

Monday, December 9th, 2013

 

 

BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON MONDAY, DECEMBER 9TH, 2013, AT 7:00 P.M. WITH THE FOLLOWING COUNCIL MEMBERS PRESENT: JACK BLACK, BILL GRIEVE, YORK HAVERKAMP, CHRIS MITCHELL, AND LORETTA PAINTER.

 

 

The meeting was called to order by Mayor Chris Mitchell. 

 

HEAR THE PUBLIC

Spencer Boardman, 112 Reservoir Road, wanted to thank Public Works Director Shirley Walker and her crew for the great job they did for the Greens Party.

Ed McEleney, 123 Reservoir Road, complimented the City for the new street lights on Highway 61.

APPROVAL OF MINUTES

1.      The minutes of the November 11th, 2013 meeting were presented for approval.Motion was made by Council Member Grieveto approve the minutes.  Motion was seconded by Council Member Painter. Motion carried by voice vote.

 

OLD BUSINESS

2.      Mayor Mitchell reported there were no recommendations for Board and Commission vacancies to present.

3.      City Manager Hester presented the 2013-14 Paving Plan, Bid Documents with the addition of speed tables for discussion.City Manager Hester recommended two speed tables to be located at two crosswalks located in front of Norris Middle School, one near the McNeeley Building and the other near Norris Religious Fellowship.   Council discussed the number of speed tables needed.  Council Member Haverkamp stated he had done research and he felt 2 or 3 speed tables is best for the Commons area.   Vice Mayor Black agreed this was a good number to start with, but recommended speed humps instead of speed tables be installed. 

4.      Motion was made by Mayor Mitchell to include in the bid two speed humps at two crosswalks located in the Commons area - one near the McNeeley Building and the other near Norris Religious Fellowship.  Motion was seconded by Council Member Haverkamp.   Motion carried by voice vote.

5.      City Manager Hester presented the 2013-14 Paving Plan, Bid Documents with the addition of two speed humps for approval.   Motion was made by Council Member Grieve to approve the 2013-14 Paving Plan, Bid Documents.  Motion was seconded by Council Member Painter.   Mayor Mitchell abstained from voting.   Motion carried by voice vote.

6.      City Manager Hester stated he had researched counting and monitoring traffic.    He requested approval to purchase one traffic collection monitor.  This piece of equipment uses Doppler radar to count and monitor traffic, vehicle size, speed, and peaktime.  The equipment is mobile and would be used throughout the City to collection traffic information.  He stated Dairy Pond Road would be the first street to be monitored.  The cost of the equipment is $2,000.  He requested Council approve the purchase of the equipment and the $2,000 be taken from the cash reserve.  Motion was made by Council Member Painter to purchase the equipment up to $2,000 from the cash reserve.  Motion was seconded by Vice Mayor Black.  Motion carried by voice vote.

7.       Request to Establish "Friends of the Norris Animal Shelter."  Mayor Mitchell asked if information had been submitted pertaining to this request.  City Manager Hester reported no information had been received and no one representing the Friends of the Norris Animal Shelter was present at the meeting.   This request will be put on the agenda at a later date when request and information is received from the Friends of the Norris Animal Shelter.

8.       The US Cellular Cell Tower Rental Proposal was presented by City Manager Hester.  The current lease will expire 09/11/14 and US Cellular would like to sign a new lease.   The proposed US Cellular lease would be for five years with US Cellular retaining the option to renew the lease for an additional five years up to five times.   City Manager stated according to City Charter the longest time the City can go on a contract is 25 years.   The proposed lease payment is $1,200 per month and would increase 10% with each five year renewal.  City Manager Hester recommended the lease be renewed for a maximum term of 25 years along with an increase of 10% every five years or the CPI,whichever is greater.  City Manager Hester will contact US Cellular concerning the proposed changes to the lease. 

9.      CITY MANAGER REPORT

City Manager Hester reported on the following:

1)      The 2013-2014 budgets are on track.  Property tax collection is at 99%.  He also reported the outside auditors are finishing the 2012-2013audit and will have the report to council before the next meeting.

2)      Grant Updates - No active City grants.  Anderson County schools have been awarded a $25,000 grant from the Coca-Cola Foundation to develop a community garden program to improve food quality and access at local schools.  The award will be shared between Norris Middle, Lake City Middle, and Norwood Middle.

3)      Dump Truck Clutch Repair.  The City dump truck has had the clutch replaced at a cost of $1,700.   This is the third clutch for this truck and was last done in 2009.  City Manager Hester stated the next truck purchased needs to be an automatic because of the hills in the City.  Leaf pickup and putting up Christmas lights have been delayed because the truck        has been out of service.

4)      Repair of 1994 Fire truck.  The truck needed general maintenance work to meet State fire Fighting standards.  The cost of the repairs is $3,789.15.

5)      Public Safety Staffing Change.  Reported Public Safety Officer Dustin Henderson has submitted his resignation effective 12/14/13.   Dustin is re-locating to Wisconsin to be closer to family.  

6)      New Public Safety Vehicle status.  Delivery is expected any day.   The 2000 Explorer has either rear suspension and/or axle issues and the vehicle is not worth maintaining anylonger as a City asset.  City Manager Hester requested approval to sell the vehicle as surplus equipment.  Motion to approve the sell by bid process of the 2000 Ford Explore was made by Council Member Grieve.  Motion was seconded by Council Member Painter.  Motion carried by voice vote.

7)      City Manager Hester reported no change in the annexation challenge from last month.  Attorney Pratt is preparing a motion to appeal.

8)      See attached City Manager Report.

NEW BUSINESS

10.   Budget Amendments - None

11.   City Manager Hester read a Proclamation proclaiming Friday, December 27, 2013 as Angelo Miceli Day in the City of Norris.   Mr. Miceli will be celebrating his 100th birthday at a community birthday party of the Norris Community Building on December 27, 2013.  The community is invited to attend.

Accounts Payables, Minutes, and Reports

Mayor Mitchell asked Council for questions or comments concerning accounts payables, minutes, and reports.  No questions or comments were given.

12.  Motion was made by Council Member Grieve to adjourn.  Motion was seconded by Council Member Painter.   Motion carried by voice vote at7:55p.m.

 

 

 

TO:                  Norris City Council                            
DATE:             December 9, 2013

FROM:            Tim Hester                                    

RE:                  City Manager's Report

 

  1. 2013-14 Year to Date (Estimated through November) Budget.   Revenues & Expenditures are tracking to budget:
  • Property tax notices have been distributed and were due without penalty in August. 99% of estimated property tax has been collected to date, which is on pace with previous years. All revenues are on target to budget.
  • Final Year End numbers for Fiscal Year 2012-13 will be available later this month with the conclusion of the annual independent audit, and will be available for review prior to and at the January Council meeting. The City finished the 2012-13 budget year with 100% of planned City services and Capital projects funded, and an increase in Undesignated CASH reserves.

 

2012-13 Year End Undesignated CASH reserves are estimated @:

o        General Fund      $135,000

o        Watershed            $129,000

Overall, the City's financial health continues to be very strong.

 

Grant Updates.

There are no active city grants currently.  However, it was announced last week that Anderson County Schools has been awarded a $25,000 grant from the Coca-Cola Foundation to develop a community garden program to improve food quality and access at local schools.  The award will be shared between Norris Middle, Lake City Middle, and Norwood Middle.  Congratulations to the schools, and we look forward to seeing this develop locally.

 

Dump Truck Clutch Repair.  The City dump truck has had the clutch replaced at a cost of $1,700. This is the third clutch for this truck and was last done in 2009. 

 

1994 Fire Truck Repairs.   Maintenance work on the 1994 fire truck will be done at a cost of $3,789.15.  Repairs are for regular engine and chassis maintenance required to meet State Fire Fighting standards.

 

Public Safety Staffing Change.  I am sorry to report that Public Safety Officer Dustin Henderson has submitted his resignation effective December 14.   Dustin has been doing an outstanding job in Norris for the last 1 ½ years, but he and his wife will be re-locating to Wisconsin to be closer to family.  We wish Dustin the best in this move.  Chief Humphrey will work to identify a suitable replacement as soon as possible, and to minimize the overtime impact on the schedules of the other officers.

 

New Public Safety Vehicle Status.     Vehicle order has been placed and delivery is expected any day (see Chief Humphrey's report).    The 2000 Explorer has either rear suspension and/or axle issues.  This vehicle is not worth maintaining any longer as a City asset, and authorization is requested from Council to sell the vehicle as surplus equipment.  

 

Annexation Updates.Chancellor Lantrip signed orders October 1, 2013 regarding his decision to dismiss the annexation in favor of the plaintiff, Mark Garrett.   City Attorney Pratt is preparing a motion to appeal.   The Notice for the Motion to Appeal was filed in October 31, 2013.