Norris City Council

Minutes

Monday, September 9th, 2013

 

 

 

BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON MONDAY, SEPTEMBER 9TH, 2013, AT 7:00 P.M. WITH THE FOLLOWING COUNCIL MEMBERS PRESENT: JACK BLACK, BILL GRIEVE, YORK HAVERKAMP, CHRIS MITCHELL, AND LORETTA PAINTER.

 

The meeting was called to order by Mayor Chris Mitchell. 

HEAR THE PUBLIC

Ed McEleney, 123 Reservoir Road, asked why the Council Meeting Agenda was not posted on the bulletin board at the Town Center and he also asked why Public Works was not mowing both sides of Reservoir Road.  City Manager Hester stated the agenda was posted on the City of Norris Website and also at the Norris Library.   He stated it had not been posted at Town Center for at least four years.  He also stated he would review the trimming in front of Mr. McEleney's house with Public Works.

APPROVAL OF MINUTES

1.      The minutes of the August 12, 2013 meeting were presented for approval.Motion was made by Council Member Haverkampto approve the minutes.  Motion was seconded by Council Member Grieve. Motion carried by voice vote.

 

OLD BUSINESS

 

2.      City Manager Hester reported bid opening for the new Public Safety Vehicle was held on Sept. 6, 2013.  There was only one bid submitted, but it meets all bid specifications. The bid was from CDJR of Columbia for a 2014 Dodge Ram 4WD 1500 Crew Cab SSV Pickup in the amount of $27,962.44.  City Manager Hester and Public Safety Chief Humphrey both recommend approval and acceptance of the bid.  Motion was made by Council Member Painter to accept the bid from CDJR of Columbia.  Motion was seconded by Council Member Grieve.  Motion carried by voice vote.

 

CITY MANAGER REPORT

 

City Manager Hester reported on the following:

 

1)      The 2013-2014 budgets are on track.  Property tax notices were mailed the last week of July and collection began August 1, 2013.  As of August 31, 2013, 85% of the property taxes have been collected.  City Manager also reported the City General Fund cash reserve is approximately $135,000 and the Watershed cash reserve is approximately $129,000.  The financial health of the city is very strong.   He also reported on an error discovered concerning Sales Tax collection from the State that was being paid to the county in error.  This will increase revenues by approximately $20,000 to the current fiscal year.  We also will receive $20,000 for the last 12 months.

2)      Received notification today of award of a $1,500 TML Safety Grant.

3)      City Manager Hester reported the City, with the assistance of Mike Carberry, is participating with the PlanET Gateway Demonstration Project.  UT students will be developing a gateway design and the plans should be completed by December, 2013.

4)      The annual Health Insurance renewal was effective 9-1-13.  The United Health Insurance plan is increasing 23% for the year.  Due to timing, the plan was renewed but we are asking for quotes for a possible change in November 2013.

5)      City Manager Hester reported no update on the annexation challenge.  The City will go back to court on 9/16/2013.

6)      See attached City Manager Report.

 

NEW BUSINESS

 

5.       Budget Amendments - None

6.      Michael Foster with ASAP (Allies for Substance Abuse Prevention) requested the City  send letters inviting all businesses with a City beer permit to participate in an Underage Drinking Task Force in Anderson County. The City Manager recommended the City's participation.  Motion was made by Council Member Haverkamp to approve the mailing of the letters.  Motion was seconded by Council Member Grieve.  Motion carried by voice vote.

7.      Watershed timber sale bid documents were presented for approval.  Joe Feeman reported the documents pertain to 10 acres of property in the Watershed and the sale has been approved by the Watershed Board.  Actual bid will be sometime in October.   The award of the bid requires payment upfront and two years to complete.   The sale proceeds remain in the Watershed fund.  City Manager Hester and Joe Feeman recommended approval of the documents.  Motion was made by Council Member Grieve to approve the bid documents.  Motion was seconded by Vice MayorBlack.  Motion carried by voice vote.

8.      Ordinance 571 - An Ordinance Amending the Zoning Map of the City of Norris, Tennessee, by Zoning Newly Subdivided Territory R-1 Residential District was presented for first reading.  City Manager Hester reported the East Norris Road property owner requested the 20 acres and house be put back to its original zoning of R-1.  This zoning change was presented to the Norris Planning Commission and they recommended approval.  City Manager Hester reported the zoning change would require two readings and a Public Hearing.   Motion was made by Vice Mayor Black to approve the first reading of Ordinance 571.  Motion was seconded by Council Member Painter.  Motion carried by voice vote.

9.      City Manager Hester recommended the Public Hearing for Ordinance 571 be held on October 14th, 2013 at 6:30 p.m.  Motion was made by Council Member Grieve to hold the Public Hearing on October 14th, 2013 at 6:30 p.m.  Motion was seconded by Council Member Painter.  Motion carried by voice vote.

10.  Revised City of Norris Zoning Maps were presented for approval.  City Manager Hester and Norris Planning Commission recommend approval of the updated Zoning Maps.  Motion to approve the zoning maps as the official zoning maps of record was made by Vice Mayor Black.  Motion was seconded by Council Member Haverkamp.   Motion carried by voice vote.

11.  ATT Cable Television Franchise Request was presented for approval.  City Manager Hester reported ATT Cable wants to come to Norris and this agreement allows this to happen.  City Manager Hester said with the City's approval this would be one to two years out.  Motion was made by Council Member Haverkamp to approval the Franchise request.  Motion was seconded by Council Member Painter.  Motion carried by voice vote.

Mayor Mitchell recognized Anderson County Commissioner Steve Emert who was present at the Council Meeting. 

12.  Motion was made by Council Member Grieve to adjourn.  Motion was seconded by Council Member Painter.   Motion carried by voice vote at7:55p.m.

 

 

 

 

TO:                  Norris City Council                              DATE: September 9, 2013

FROM:            Tim Hester                                     RE:            City Manager's Report

 

  1. 2013-14 Year to Date (Estimated through August) Budget.   Revenues & Expenditures are tracking to budget:
  • Property tax notices have been distributed and were due without penalty in August. 85% of estimated property tax has been collected to date, which is on pace with previous years.
  • Final Year End numbers for Fiscal Year 2012-13 will be available later this fall with the conclusion of the annual independent audit. The City has finished the 2012-13 budget year with 100% of planned City services and Capital projects funded, and an increase in Undesignated CASH reserves.

 

Year End Undesignated CASH reserves are estimated @:

o        General Fund      $135,000

o        Watershed            $129,000

Overall, the City's financial health continues to be very strong.

  • An error has been discovered with Local Option Sales Tax collections, whereby taxes collected by some area businesses were being directed to Anderson County instead of the City of Norris. The State Department of Revenue is working to correct, which should increase projected Local Option Sales Tax annual revenue by approximately $20,000. We should also collect an additional ~$20,000 (paid to us in monthly installments for 12 months) for fiscal year 2012-13. This is a net gain on revenue of $40,000 for the current fiscal year, and $20,000 a year going forward.

2.       Grant Updates.   There are no active grants at this time.

  1. PlanET Demonstration Project.   The City of Norris has been selected as a Demonstration Project.  University of Tennessee's College of Architecture and Design will be working on a Norris "Gateway" design.  Students will complete the project in the current semester and the results will be presented to the Norris Planning Commission and City Council early 2014.

 

  1. Meadowview Assisted Living Addition.   Meadowview is adding a 9,000 square foot/14 unit addition onto their existing buildings.  Congratulations to Meadowview on their success and growth. 
  2. Annual Health Insurance Renewal.   The annual insurance renewals came in with a 23% increase over the current rate.  This is over the planned budget by approximately $11,000 for the City (and another $7,500 over budget for Water Commission).  Due to time constraints the existing coverage has been renewed.  However, we are quoting different coverage options with other carriers and agents, as we can elect to change coverage at any time if we choose. 
  3. Annexation Updates.Chancellor Lantrip signed orders the last week of June regarding his decision to dismiss the annexation in favor of the plaintiff, Mark Garrett.   City Attorney Pratt has filed a motion to alter or amend the final judgment based on additional case law that has held that an annexation becomes effective on final reading, which would negate the claimant's assertion that the property in question did not border city limits at the time of its annexation; and that the Plaintiff argued for dismissal under a statute that is not applicable.  This motion was heard in court on August 19, and Chancellor Lantrip recessed the Hearing to allow the plaintiff time to review the case law presented.   We are scheduled to reconvene on Monday September 16, 2013.