Norris City Council

Minutes

August 12, 2013

 

BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON MONDAY, AUGUST 12TH, 2013, AT 7:00 P.M. WITH THE FOLLOWING COUNCIL MEMBERS PRESENT: JACK BLACK, BILL GRIEVE, YORK HAVERKAMP, CHRIS MITCHELL, AND LORETTA PAINTER.

 

The meeting was called to order by Mayor Chris Mitchell.

 

HEAR THE PUBLIC

Loretta Black, 102 Dairy Pond, wanted to say thank you to Shirley Walker and the Public Works team for all the good work they do around town.

 

Karl Houdschell, 119 Butternut, commented on the speed people are traveling down Butternut. He would like to see some kind of system to check the speed on his street.

 

APPROVAL OF MINUTES

1.         The minutes of the July 8th, 2013 meeting were presented for approval. Motion was made by Council Member Grieves to approve the minutes. Motion was seconded by Council Member Painter. Motion carried by voice vote.

 

OLD BUSINESS

 

2.         Mayor Mitchell made a motion to appoint Jeff Brown to the Watershed Board. Motion was seconded by Council Member Haverkamp. Motion carries by voice vote.

 

3.            Ordinance 570, update to City Personnel Policy: Harassment in the Workplace, second reading. Motion made by Council Member Haverkamp. Motion was seconded by Council Member Black. Motion carried by voice vote.

 

CITY MANAGER REPORT

City Manager Hester reported on the following:

1.         The 2013-2014 Budget. Budget is on track, property taxes are now due August 1st to August 30th, taxes become delinquent on September 1st with a 2% penalty.

2.         Grant Update. There are no active grants at this time.

            3.            State Budget Approval. State approval was received two weeks ago.

4.         Plans of Service Updates. See City Managers notes. The governing body of the municipality shall publish notice of a public hearing on such progress reports and changes, and hold such hearing thereon. Recommend that such a hearing be scheduled for Monday, September 9, 2013 at 6:00PM. Motion made by Council Member Black, for a Plan of Service Hearing - Monday September 9th at 6:00 P.M. Motion was seconded by Council Member Grieves. Motion carried by voice vote.

5.         Bid Proposal for new Public Safety vehicle. We are looking at getting a crew cab pickup truck instead of a SUV. Pick Up's are cheaper than SUV's which will help to meet our budget. We will be advertising for bids. Public Safety will be retiring their 2000/2001 vehicle. Will come back to council before a completing a contact. Motion was made by Council Member Black to proceed with the requirement to purchasing a new vehicle. Motion seconded by Council Member Grieve. Motion carried by voice vote.

6.         Capital Project: Paint McNeeley Building. This project has been completed and came in under budget. They did a great job!

7.         Annexation Challenge Update. See City Managers Report. City Attorney Pratt has filed a motion to alter or amend the final judgment based on additional case law information. This motion is scheduled to be heard in court on August 19.

 

New Business

 

4.         Budget Amendments. See attached amendment request.

1) Transfer $10,000 from General fund to the Refuse fund, this is to cover the short fall on the garbage. Motion was made by Council Member Haverkamp to transfer the funds from the General fund (110) to the Refuse fund (128). Motion seconded by Council Member Grieve. Motion carried by voice vote.

2) Capital plan approved at June meeting. Public Safety vehicle ($28,000) and Public Works computer upgrade ($2,250) and paint job on McNeeley building ($9,000) for a total of $39,250.00. $12,973.52 left over from last year's Capital loan which council voted to carried forward and apply to this year's Capital purchases. Also previously considered by council but didn't have the budget amendment approved at the June meeting to use $26,000 from the cash reserve to fund the balance of the $39,500.00 Capital plan. Motion was made by Council Member Black to proceed with the requirement to purchasing a new vehicle. Motion seconded by Council Member Grieve. Motion carried by voice vote.

 

5.         Water Commission CDBG Project Award. This is for upgrades to the head-works of the sewer treatment plant with plumbing and electric work related to that. Bids came in at $331,000 which does meet the adjusted budget. Attached is a letter from Cannon and Cannon identifying the bids. Jack Southard Company, LLC in Clinton, TN. won the bid. Motion made to support for Mayor Mitchell to sign the contacts on behalf of the Norris Water Commission and the City of Norris. Motion was made by Council Member Painter, motion seconded by Council Member Grieve. Motion carried by voice vote.

 

6.         Frisbee Golf Initiative. Al Fletcher presented to the council information on the Frisbee Golf course that the Community Development has been working on. They set up some demo courses this summer and they have had really good participation and reviews from them. The Community Development will have a more complete program in the near future. 

 

7.         Green Lanterns Proposal. The proposal is to explore the potential impacts of energy efficiency coaching and the installation of water and energy conservation measures on electric, natural gas, and water usage in households in Norris. Targeted household would be a household that has someone home no less than 18 hours a day. At the end of three months the project will be assessed for overall effectiveness. See attached Proposal. A motion was made by Mayor Mitchell to move forward to seek a partnership with TVA. Motion seconded by Council Member Grieve. Motion carried by voice vote.

 

8.         Motion was made by Council Member Grieve to adjourn. Motion was seconded by Council Member Black. Motion carried by voice vote at 8:00 P.M.

 

  

 

TO:                  Norris City Council                          
DATE:             August 12, 2013

FROM:            Tim Hester                                               

RE:                  City Manager's Report

 

  1. 2013-14 Year to Date (Estimated through July) Budget.   Revenues & Expenditures are tracking to budget:
  • Property tax notices have been distributed and are due in August. Taxes paid after August 30 are subject to a late penalty.
  • Final Year End numbers for Fiscal Year 2012-13 will be available later this fall with the conclusion of the annual independent audit.

 

  1. Grant Updates.    There are no active grants at this time.

 

  1. State Budget Approval.   The State Comptroller reviews all municipal budgets for compliance to Tennessee Code Annotated.  Norris budget for 2013-14 has now been approved.

 

  1. Plans of Service Updates.   Upon the expiration of six (6) months from the date any annexed territory for which a plan of service has been adopted becomes a part of the annexing municipality, and annually thereafter until services have been extended according to such plan, there shall be prepared and published in a newspaper of general circulation in the municipality a report of the progress made in the preceding year toward extension of services according to such plan, and any changes proposed therein. The governing body of the municipality shall publish notice of a public hearing on such progress reports and changes, and hold such hearing thereon.   Recommend that such a hearing be scheduled for Monday September 9, 2013 @ 6:00pm.

 

  1. Bid Proposal for new Public Safety Vehicle.   Per City Purchasing Policy, City Council is to approve any bid proposal expected to be over $10,000.   Bid proposal for the approved capital purchase of a new Public Safety vehicle has been prepared for Council review (see copy).  

 

  1. McNeeley Building Paint Project.   The capital project to paint the McNeeley Building has been competed and on budget.

 

  1.  Annexation Updates.   Chancellor Lantrip signed orders the last week of June regarding his decision to dismiss the annexation in favor of the plaintiff, Mark Garrett.   City Attorney Pratt has filed a motion to alter or amend the final judgment based on additional case law that has held that an annexation becomes effective on final reading, which would negate the claimant's assertion that the property in question did not border city limits at the time of its annexation.  This motion is scheduled to be heard in court on August 19.