Norris City Council

Minutes

Monday, June 10, 2013

 

 

BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON MONDAY, MAY 13TH, 2013, AT 7:00 P.M. WITH THE FOLLOWING COUNCIL MEMBERS PRESENT: JACK BLACK, BILL GRIEVE, YORK HAVERKAMP, CHRIS MITCHELL, AND LORETTA PAINTER.

 

The meeting was called to order by Mayor Chris Mitchell. 

HEAR THE PUBLIC

No comments from the Public.

APPROVAL OF MINUTES

1.      The minutes of the May 13th, 2013 meeting were presented for approval.Motion was made by Council Member Haverkampto approve the minutes.  Motion was seconded by Council Member Painter.Motion carried by voice vote.

 

OLD BUSINESS

 

2.      Mayor Mitchell made a motion to appoint Joe Deatherage as Chairman of the Watershed Board.  Motion was seconded by Council Member Grieve.  Motion carried by voice vote.

 

3.      Ordinance 568, An Ordinance to Adopt a Fee Schedule for the Norris Municipal Code, Title 18, Utilities and Services, Schedule of Charges for Water and Sewer Service was presented for second reading.  City Manager Tim Hester reported the increase in rates is necessary in order to fund upgrades to the water and sewer systems.  Norris Water Commission will also continue to pursue grant opportunities   The new rates will go in effect 07-01-13.  Motion was made by Vice Mayor Black to approve the second reading of Ordinance 568.  Motion was seconded by Council Member Grieve.  Motion carried by voice vote.

4.      Ordinance 569, An Ordinance of the City of Norris, Tennessee, Adopting the Annual Budget and Tax Rate for the Fiscal Year Beginning July 1, 2013 and Ending June 30, 2014 was presented for second reading.  City Manager Hester reported the budget includes a 2% COLA for employees. The public meeting on the budget was held on June 3, 2013 with no comments.   Motion was made by Council Member Painter to approve the second reading of Ordinance 569.  Motion was seconded by Council Member Grieve.  Motion carried by voice vote

5.      2012-2013 Capital Plan Update - City Manager Hester reported all Capital Outlay Note ($60,000) purchases have been completed and all planned projects were under budget.  The actual expenses for planned projects totaled $33,486.48 leavings available $26,513.52. City Manager Hester reported on two emergency purchases that were made in May.  The compressor was replaced in the Community Building Gym AC system at a cost of $4,940 and a new mower for Public Works was purchased at a cost of $8,600.  City Manager Hester recommended the total of the two emergency purchases be added to the 2012-2013 Capital Plan.  Motion was made by Council Member Haverkamp to add the two emergency purchases in the amount of $13,540 to the 2012-2013 Capital Plan.  Motion was seconded by Vice Mayor Black.  Motion carried by     voice vote.

6.       City Manager Hester recommended the remaining Capital Outlay balance of $12,973.52 be carried forward to the 2013-2014 Capital Plan and the remaining balance of the 2013-2014 Capital Plan, $26,277, be funded from cash reserves in 2013-2014.  Motion was made by Council Member Grieve to carry forward the remaining Capital Outlay balance of $12,973.52 and fund the remaining $26,277, 2013-2014 Capital Plan Balance from cash reserves.  Motion was seconded by Council Member Haverkamp.  Motion carried by voice vote.

CITY MANAGER REPORT

 

City Manager Hester reported on the following:

 

1)      The 2012-2013budgets are on track.  Property tax collection is 100%.  Expenditures are on track to budget.

2)      Archives Grant - the award of $4,000 has been received and the shelving and supplies have been ordered.

3)      City Manager announced Heather Phillips has accepted the part-time Office Assistant job.  Ms. Phillips has comparable municipal experience and will be a great asset.

4)      City Manager Hester reported the Norris Public Safety Officers, Norris Volunteer Firefighters and Andersonville Volunteer Firefighters did a great job during a house fire in Norris on

5)      May 13th.   The City of Norris extends its thanks and gratitude to all you helped bring this fire under quick control.

6)      City Manager Hester reported Chancellor Lantrip had ruled in favor of Mr. Garrett's Summary Judgment Motion that the properties in question were not contiguous to the City of Norris at the time of annexation.  The City Attorney is preparing appeal and should file in    July 2013.

7)      See attached City Manager Report.

 

NEW BUSINESS

 

7.      Budget Amendments - The following 2012-2013 Budget amendments were presented for approval.

Increase /Decrease Code:

Description

Amount

Increase

 

 

110-33460

Archives Grant

   4,000.00

110-33480

Local Planning Grant

   3,133.00

 

110-33850

LPRF Grant

   3,191.00

110-36330

Sale of Equipment

   1,000.00

110-36910

Capital Outlay Note Funds

 60,000.00

 

 

 

Decrease

 

 

110- 27000

Unrestricted Fund Balance

 71,324.00

Increase /Decrease Code:

Description

Amount

Increase

 

 

110- 41000-250

Legal Services

  42,000.00

110- 41000-948

Computer Equipment - Local Planning

    2,400.00

110-41800-290

Repairs & Maintenance Services - Community Bldg.

    5,400.00

110-42000-266

Repairs & Maintenance Bldgs. - Public Safety Bldg.

    8,700.00

110 -42000-329

Other Equipment (Dispatch  911)

    5,500.00

110-42200-392

Fire Hydrants

    9,650.00

110-43000-292

Capital Outlay Note Expenditures (truck and access.)

  22,100.00

110-45160-329

Other Operating Supplies (Norris Animal Comm.)

    3,500.00

 

 

 

Decrease

 

 

110-27000

Unrestricted Fund Balance

  99,250.00

Increase /Decrease Code:

Description

Amount

Decrease

 

 

123-36550

Sale of Natural Resources

25,000.00

123-27000

Unrestricted Fund Balance

25,000.00

Increase /Decrease Code:

Description

Amount

Increase

 

 

128-43230-248

Recycle/Residential Contract

       2,000.00

128-43230-249

Refuse/Residential Contract

       7,000.00

 

128-43230-354

Refuse/City Recycle Containers

       5,900.00

 

 

 

Decrease

 

 

128- 27000

Unrestricted Fund Balance

     14,900.00

 

City Manager Tim Hester also requested approval to roll forward to the next fiscal year the monies raised in 2012-2013 by Norris Little Theatre in the amount of $6,269.97.   A motion to approve the above budget amendments and the rolling forward of the Norris Little Theatre balance was made by Council Member Haverkamp.  Motion was seconded by Council Member Grieve.  Motion carried by voice vote.

Mayor Mitchell requested the Council Members to review City Manager Tim Hester's' contract for a proposed amendment to increase his salary.  City Manager Hester will provide the Council a copy of the contract and the proposed amendment to the contract will be on the July agenda.

8.      Motion was made by Council Member Grieve to adjourn.  Motion was seconded by Council Member  PainterMotion carried by voice vote at7:46p.m.

 

 

 

 

 

 

TO:                  Norris City Council                             DATE:                June 10, 2013

FROM:            Tim Hester                                     RE:            City Manager's Report

 

  1. 2012-13 Year to Date (Estimated through May) Budget.   Revenues are tracking to budget:
  • ~100% of property tax collected
  • 88% of estimated Local/State sales tax, beer, and wholesale liquor tax collected, which is slightly below budget

Expenditures are on track to budget, with ~90% of budgeted expenses paid, excluding Capital purchases, through the end of May.

  • Undesignated reserve general fund projects to be at $125,000 at the end of the fiscal year. This is higher than expected due to strong revenues, a mild winter, and sound fiscal management.

 

  1. Grant Updates.
    1. Archives Grant.  City has been notified that we have been award a grant in the amount of $4,000.  This grant will fund the purchase of metal shelving and supplies for the Archives located in the museum section of the McNeeley Building.   Congratulations to the Archives Commission for their work on this.  Update: Grant monies have been received; shelving and supplies have been ordered.

 

  1. Compressor Replaced for Gym AC.   One of the two compressors for the Gym AC broke down and could not be repaired.   Replacement cost was $4940.00.   This unit was approximately 15 years old.

 

  1. New mower.  Public Works had their 14-year-old mower breakdown, with enough damage to the motor to require it to be replaced.  Rather than spend funds on repairs to a mower this old, a new mower was purchased at a cost of $8600.00.  The new mower is a Cub Cadet and is comparable to the Cub we purchased a couple of years ago, but with the added safety feature of 4-wheel steering for improved stability on hills.

 

  1. New Staff Member.   I am pleased to announce that Heather Phillips has accepted the job of Part-time Office Assistant.  Ms. Phillips has comparable municipal experience and will be a great asset to us.   Welcome Heather!

 

  1. Great Job by Norris Public Safety Officers, Norris Volunteer Firefighters, & Andersonville Volunteer Firefighters.   There was a house fire in Norris on Monday, May 13th.    Chief Humphrey, Norris Public Safety Officers, and Norris Volunteers were on scene within minutes of receiving the call, and they worked quickly to bring the fire under control on the main level of the home.   Andersonville Volunteers soon arrived to help finish off the fire that had spread into the attic of the home.    The City of Norris extends it thanks and gratitude to all who helped bring this fire under quick control.

 

  1. Annexation Updates.Chancellor Lantrip ruled in favor of Mr. Garrett's Summary Judgment Motion that the properties in question were not contiguous to the City of Norris at the time of annexation.   City Attorney Pratt is reviewing options for appeal based on 1) the original Challenge was filed under the wrong statute, and 2) the Tennessee Eastern District Court has previously held that an annexation becomes effective at the time of its Final Reading, which would make the properties contiguous at the time of annexation.