Norris City Council
Monday, February 11th, 2013
BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON MONDAY, FEBRUARY 11TH,
2013, AT 7:00 P.M. WITH THE FOLLOWING COUNCIL MEMBERS PRESENT: JACK BLACK, BILL GRIEVE, YORK HAVERKAMP, CHRIS MITCHELL, AND
The meeting was called to order by
Mayor Chris Mitchell.
HEAR THE PUBLIC
1. The minutes of the January 14th,
2013 meeting were presented for approval. Motion was made by Council Member Grieve to approve the minutes. Motion was
seconded by Council Member Painter. Motion carried by voice vote.
Mitchell recommended the following individuals for Board and Commission vacancies:
Norris Little Theatre- Rachel Hicks
Community Development-George Miceli
Norris Animal Commission - Leanne Eldred
Motion was made
by Mayor Mitchell to approve the appointments. Motion was seconded by Council Member Painter. Motion carried
by voice vote.
Mayor Mitchell reported he is no longer able to serve as the
Council Member on the Norris Animal Commission. Mayor Mitchell asked if any of the Council would be interested in filling
the position. Council Member Haverkamp stated he would be willing to fill the position. City Manager Hester stated
a motion and vote was not needed as the Mayor could appoint someone to the position. Mayor Mitchell appointed Council
Member York Haverkamp to serve as the Council Member on the Norris Animal Commission in his place.
possible date for the Council Retreat was discussed and no decision was made. This may be brought up again in
the future should Council decide it be necessary.
City Manager Tim Hester reported the Council had
been provided a copy of the CT-0253 form pertaining to the $60,000 Capital Outlay Note dated 12/31/12. The City is required
by the State of Tennessee to provide a copy of the CT-0253 form to the Council.
City Manager Hester presented a proposed draft contract between East Tennessee Development District and the
City of Norris for Planning and GIS Services. The contract would be for 12 months at a cost of $5,250 per year effective
07/01/13. City Manager Hester noted this is the same amount the City was paying the State of Tennessee before they discontinued
this service. Motion was made by Vice Mayor Black to approve the contract. Motion was seconded by Bill Grieve.
Motion carried by voice vote.
564 - An Ordinance to Amend Title 17, Refuse and Trash Disposal, Chapter 1 Refuse, Section 17-107, Refuse Collection Fees
was presented for first reading. City Manager Hester reported in order to offset the refuse shortage, the residential
rate would need to be raised to $14.25 per month/household and the Commercial Rates would be raised approximately 10% and
based on container size as disclosed in the Ordinance. City Manager Hester noted the current contract runs through June
2015 and the projected rates should hold until June 2015. City Manager Hester reported this is a very conservative increase
and the noted rates have not been adjusted since 2007. City Manager Hester also noted a Public Hearing would
be required pertaining to this Ordinance. Council Member Haverkamp asked about moving the money from reserve to keep
from taking an audit hit. City Manager Hester stated in order to prevent an audit finding, an amendment to cover the
deficit would be presented to Council in June. Gary Golden, Dale Rd., stated he understood from last month's discussion,
pulling the money from the reserve verses raising rates would be researched and a recommendation would be presented at the
next council meeting. Mayor Mitchell stated from his memory City Manager Hester was to bring back to Council
the rate increase needed to cover the deficit without pulling funds from the reserve. Motion was made by Council
Member Painter to approve on first reading Ordinance 564. Motion was seconded by Council Member Grieve.
Motion carried by voice vote.
A Public Hearing will be required on Ordinance 564. City Manager Hester recommended the Public Hearing
be held on Monday, March 11th, 2013 at 6:00 p.m. before the City Council Meeting. Motion was made by Council
Member Haverkamp to set the Public Hearing for Ordinance 564 for 6:00 p.m. on Monday, March 11, 2013. Motion was seconded
by Council Member Painter. Motion carried by voice vote.
City Manager Hester reported on the following:
1) The 2012-2013budgets are on track. Property tax collection is 97.4%. Revenue
collections are on track and expenditures are 64% as of 01/31/2013.
2) No update on
the Archives Grant.
3) The new Public Works vehicle, a 2013 Chevrolet 2500HD 4 x 4 is
now in service.
4) City Manager Hester reported vehicle repairs to the Public Safety
Ford Explorer - $500 and clutch repair to the Public Works dump truck.
5) City Manager
Hester reported a new Public Safety Officer, Gregory Roberts, had been hired replacing Gary Wood. Officer Roberts is
a former TVA Police Officer and lives in our area.
6) City Manager Hester reported the
challenge pertaining to Annexation Ordinance 545, which had been previously dismissed, was reversed today by Chancellor Lantrip.
The City will now prepare for trial and the Council will be notified when the trial dates are set.
See attached City Manager Report.
Ordinance 563 - An Ordinance of the City of Norris, Tennessee Adding Mechanical Inspections, Part V, As Defined By
the 2006 Edition of the International Building Code, Residential Code, and Plumbing Code was presented for first reading.
City Manager Hester reported the State had decided to put mechanical inspections back on the cities. Public Works
Director Shirley Walker has passed the required tests. Vice Mayor Black asked if anyone in-house could backup Shirley.
City Manager Hester stated not at this time, but the County could offer backup if needed. Motion was made by Council
Member Haverkamp to approve the first reading of Ordinance 563. Motion was seconded by Council Member Grieve.
Motion carried by voice vote. City Manager Hester stated this Ordinance does not require a Public Hearing.
Ordinance Draft Chapter 4, Norris Outdoor Lighting Ordinance was presented to Council. Vice Mayor Black gave a presentation
of the Lighting Ordinance. He stated the City needed an up-to-date standard on lighting. Vice Mayor Black stated
a Work Shop had been held last week and the Planning Commission recommended the Ordinance be presented to Council. Vice
Mayor Black stated this Ordinance would set minimum standards. Mayor Mitchell asked City Manager Hester from his prospective,
is it enforceable. City Manager Hester stated Section 14.220.9 deals with street lights and he did not see a problem
with that, but stated if it is enacted needs to include a provision concerning the removal of street lights. He saw
no issues with the Ordinance as pertains to new construction except for some definitions - as an example it does not state
churches and schools would be included in the program. City Manager Hester stated he was concerned with the sections
concerning retrofits and updates and did not fell this would not be easily enforced. Spencer Boardman, 112 Reservoir
Road, stated Planning had been looking at this for over a year and no ordinance will be perfect. He said not having
an ordinance will be a mistake and wants to move forward with the ordinance. Joe Deatherage, 122 CCC Camp Rd.
stated he can see issues with a business wanting additional lighting as they would need a variance, but he felt we do need
an ordinance. Gary Golden, Dale Rd., asked if there can be guidelines to current policy without putting in effect a
new policy. George Miceli, 98 Butternut, wants to see this go forward. We cannot come up with a perfect ordinance.
May Boardman stated the ordinance was looked at after she requested a street light and was denied. She said the Planning
Commission has put a lot of work in developing this ordinance and the ordinance is needed. C.A. Ridge, 98 Dairy Pond
Rd., stated this ordinance is not what we need. He stated if this ordinance is adopted we have an ordinance that is
already out of date. He said we are going backward if we enact this ordinance. The ordinance will be moved
to the March agenda and will be amended to add the removal of streetlights, and add churches and schools.
City Manager Hester reported a settlement agreement had been received pertaining to the annexation challenge
pertaining to Ordinance 555 and 556. John Alvis has already signed the agreement and a copy has been sent to each council
member for their review. The properties would come into the city 30 days after the passage of the agreement. City
Manager Hester recommended the Council accept the settlement. This is a positive move forward with the Alvis' and shows
the City is willing to work and compromise when we can. Motion was made by Council Member Black to accept the settlement
agreement pertaining to Annexation Ordinance 555 and 556. Motion was seconded by Council Member Painter. Motion
carried by voice vote.
8. Motion was made by Council
Member Grieve to adjourn. Motion was seconded by Vice Mayor Black. Motion carried by voice vote at9:05p.m.
Norris City Council
February 11, 2013
City Manager's Report
- 2012-13 Year to Date (Estimated through
January) Budget. Revenues are tracking to budget:
~97.4% of property tax collected
- 59% of estimated Local/State sales tax, beer, and wholesale liquor tax collected,
which is slightly ahead of budget
Expenditures are on track to budget, with 64% of budgeted expenses paid
through the end of December.
- Grant Updates.
- Archives Grant. An application has been submitted to the State. This grant would fund the
purchase of metal shelving and supplies for the Archives located in the museum section of the McNeeley Building.
- New Public Works Vehicle. A 2013
Chevy Silverado 2500HD Regular Cab 4WD truck has been delivered. The vehicle is in service, and all
of Public Works is appreciative of the addition to the City fleet.
Repairs. The Public Safety Ford Explorer had to have a new rear axle at a cost of approximately
$500. This is the same vehicle that we have installed a new transmission and engine in the past 2 years,
and is now past due for replacement. It is on the Capital plan to replace next year. Also,
the Public Works dump truck had to have the clutch master cylinder replaced. Please note that this is the
6th repair to this vehicle's clutch system in the last 5 years; cost of repairs have totaled over $2,500.
- New Public Safety Officer. I am pleased to welcome Greg Roberts
to the position of Norris Public Safety Officer. Greg previously worked for TVA as a police officer, with
experience throughout the TVA region in patrol and supervisory roles, including here in Norris. This
fills the position opening created by Lt. Wood's retirement last December.
- Annexation Updates. Annexation Ordinance 545 has been dismissed, but the
plaintiff has filed a motion for the court to reconsider.
555 & 556 have been challenged. Discussions are ongoing between the City Attorney and Attorney for the Plaintiff
regarding possible settlement. City Council will be presented with a proposed agreement when available.