Norris City Council

Minutes

Monday, January 14, 2013

 

BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON MONDAY, JANUARY 14TH, 2013, AT 7:00 P.M. WITH THE FOLLOWING COUNCIL MEMBERS PRESENT: JACK BLACK, BILL GRIEVE, YORK HAVERKAMP, CHRIS MITCHELL, AND LORETTA PAINTER.

 

The meeting was called to order by Mayor Chris Mitchell. 

HEAR THE PUBLIC

Spencer Boardman, 112 Reservoir Rd., Planning Commission Chairman, invited City Council and the Public to attend a Planning Commission meeting on February 4th, 2013 at 5:30 p.m. in the City Council Boardroom concerning a proposed City Ordinance on lighting.

APPROVAL OF MINUTES

1.      The minutes of the December 10th, 2012 meeting were presented for approval.  Motion was made by Council Member Grieve to approve the minutes.  Motion was seconded by Vice Mayor Black.  Motion carried by voice vote.

 

OLD BUSINESS

 

City Manager Tim Hester introduced Jami Kiger, Auditor with HG & A Associates, P.C.  She reported on the City's Audit and Comprehensive Annual Financial Report dated June 30, 2012.  Ms. Kiger reported the City had received a good opinion and the report had been submitted to the State of Tennessee.  She gave a brief overview of the report.   She also recognized the City for receiving the GFOA Certificate of Achievement for Excellence in Financial Reporting for eight consecutive years.  Ms. Kiger thanked City Management and also the Mayor and Council Members for their help during the audit process. 

 

2.      Mayor Mitchell recommended the following individuals for Board and Commission vacancies:

 

Norris Little Theatre - Virginia Baldwin

Community Development - Natalie Erb and Jack Mitchell

Library Board - Bruce Hicks

Planning Commission - Ed Meyer (1 year term), Joy Wilson (1 year term), and Jeff Merritt (3 year term) 

Anderson Co. Economic Development - Jack Black

 

Motion was made by Mayor Mitchell to approve the appointments.   Motion was seconded by Council Member Grieve.  Motion carried by voice vote.

 

 

The possible date for the Council Retreat was discussed.  Vice Mayor Black recommended the date not be set until after the Elected Officials Academy on January 25 and 26, 2013.  The Council Retreat item will be moved to the February 11th, 2013 Council Meeting Agenda.

 

3.      Ordinance 562 - An Ordinance to Repeal Chapter 1 of Title 13 of the Norris Code Book Regarding Condemned Structure Abatement Regulations and to Replace it With Updated Slum Clearance Regulations was presented for second reading.    City Manager Hester stated this ordinance would make us in compliance with the State and would be in effect 15 days after the passing.   Council Member Haverkamp stated he was still concerned and wished there were better options for a City our size.  Motion was made by Vice Mayor Black to approve the second reading of Ordinance 562.  Motion was seconded Council Member Grieve.  Motion carried by voice vote.

 

CITY MANAGER REPORT

 

City Manager Hester reported on the following:

 

1)      The 2012-2013budgets are on track.  Property tax collection is 97%.  Revenue collections are 51% and expenditures are 53% as of 12/31/12.

2)      The City Office has new hours effective 1/14/2013 - 8 a.m. - 4:30 p.m. Monday - Friday.  The office will no longer be closed from 12 - 1 p.m. for lunch and close at 12 p.m. on Wednesday.  This change will add seven net open hours.

3)      No update on the Archives Grant.

4)      The new Public Works vehicle should be delivered by 1/31/2013.

5)      Reported City Recorder Janet Parks had received her Certified Municipal Finance Officer certification from the State of Tennessee.  

6)      City Manager Hester reported discussions were ongoing between the attorneys regarding a possible settlement concerning Annexation Ordinances 555 and 556.  City Manager Hester reported Annexation Ordinance 545 has been dismissed, but a motion to be reconsidered and was tentatively scheduled for February 11, 2013.

 

See attached City Manager Report.

 

NEW BUSINESS

 

4.      City Manager reported on the need for Planning and GIS services.   He gave a brief update for the new Council Members.  He reported approximately two years ago the State disbanded the Local Planning Office.  At that time, the City went with the Anderson County Planning and GIS services.  The new Anderson County Mayor Terri Frank decided to eliminate this office last year.  City Manager Hester stated the City is in need of this service and would like Council approval to pursue a contract with East Tennessee Development District at an approximate  cost of $5,200 annually.  Motion was made by Vice Mayor Black to authorize City Manager

Hester to pursue a Planning and GIS contract with East Tennessee Development District.  Motion was seconded by Loretta Painter.   Motion carried by voice vote.  Contract will be presented to Council for approval at a future date.

City Manager reported the Refuse and Recycle Fund would have a shortage for the 2012-2013 fiscal year as a result of a surcharge tied to a fuel index in the contract.  The current contract expires June 2015 and based on estimates, the shortfall over the remainder of the contract will be approximately $30,000.  City Manager Hester did not recommend negotiating a new contract with WasteConnection before the expiration of the existing contract as numerous sister cities have recently seen increases of refuse rates with no recycle service.  City Manager Hester reported the residential rate ($12.70) has not been increased since 2003.  A surplus of $16,000 was moved from the Refuse Fund in 2009 to the General Fund and could be moved back to offset the shortage.    Mayor Mitchell and Vice Mayor Black were not in favor of transferring $16,000 from the General Fund to the Refuse Fund, but wanted to look at raising the Refuse rates to cover the shortage over the life of the contract.  Mayor Mitchell asked City Manager Hester to bring a rate increase proposal to the February 11th, 2013 Council Meeting for discussion.

5.      Motion was made by Vice Mayor Black to adjourn.  Motion was seconded by Council Member Grieve.  Motion carried by voice vote at 7:56 p.m.

 

 

 

 

 

TO:                  Norris City Council                                      

DATE:             January 14, 2013

FROM:            Tim Hester                                                           

RE:                  City Manager's Report

 

 

  1. 2012-13 Year to Date (Estimated through December) Budget.   Revenues are tracking to budget:
  • ~97% of property tax collected
  • 51% of estimated Local/State sales tax, beer, and wholesale liquor tax collected

Expenditures are on track to budget, with 53% of budgeted expenses paid through the end of December.

 

  1. New Office Hours.   To better serve the residents of Norris and customers of the Norris Water Commission, new city office hours will go into effect January 14, 2013.  Hours will be from 8:00am - 4:30pm, Monday through Friday.   The office will be open through the lunch hour every day and will be open on Wednesday afternoons too.

 

  1. Grant Updates.
    1. Archives Grant.  An application has been submitted to the State.  This grant would fund the purchase of metal shelving and supplies for the Archives located in the museum section of the McNeeley Building.

 

  1. New Public Works Vehicle.   A 2013 Chevy Silverado 2500HD Regular Cab 4WD truck has been ordered on the State purchase contract.   Vehicle cost is ~$23,000 and is in line with estimates.   The Watershed Board has agreed to fund $10,000 of this purchase, and the balance will be paid from the new Capital Loan.  Delivery is expected by the end of January.

 

  1. CMFO status.   I am pleased to report that City Recorder Janet Parks has completed her training and has achieved her certification as a CMFO, Certified Municipal Finance Officer.    This satisfies State Law that requires every city to have a CMFO or equivalent on staff by January 2013.   Congratulations to Janet for her achievement, and we appreciate all of her hard work to accomplish this!

 

  1. Annexation Updates.    Annexation Ordinance 545 has been dismissed, but the plaintiff has filed a motion for the court to reconsider.  Tentative date has been set on February 15th for the motion to be heard.

 

Annexation Ordinances 555 & 556 have been challenged.  Discussions are ongoing between the City Attorney and Attorney for the Plaintiff regarding possible settlement.   City Council will be presented with a proposed agreement when available.