Norris City Council

Minutes

Monday, May 14, 2012 

BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON May 14, 2012 WITH THE FOLLOWING COUNCIL MEMBERS PRESENT:

JACK BLACK, TOMMY MARINER, AND CHRIS MITCHELL.      NOT PRESENT:  LOY JOHNSON AND JOY WILSON

 

HEAR THE PUBLIC

Jamie Olsen, Development Director of Aid to Distressed Families in Appalachia presented a Proclamation celebrating its 25th year.   1.  Council Member Jack Black moved to adopt the Proclamation.  Motion was seconded by Mayor Chris Mitchell.  Motion carried by voice vote.

Patty Halsey, Director of the Betty Anne Jolly Norris Community Library announced the library had received a grant from Y-12 to beautify the library grounds.  The event will be on Thursday, May 17, 2012 around 2:30 p.m.  The community is invited to attend.  The Boy Scouts and Cub Scouts will be assisting with the work.

MINUTES

2.  Council Member Tommy Marinermoved to accept the Council Minutes from April 9, 2012 for the Council meeting as written.  Seconded by Council Member Jack Black.  Motion carried by voice vote.

 

OLD BUSINESS

Mayor Mitchell reported there were still vacancies on numerous Boards and Commissions.  Anyone interested in serving should contact the City.

 

Ordinance  548, an Ordinance Amending Title 17, Section 101 and Section 102 of the City of Norris Charter:  Tennessee Refuse and Trash Provisions remained tabled.   Vice Mayor Mariner reported the general consensus from Sid Hensley and Margaret Norris with MTAS was the clutter ordinance was achievable, but could be challenged.   MTAS will look at the current ordinance and the material presented the Clutter Ordinance Workshopfor possible changes.  The ordinance will remain tabled until all council members could be present.

 

CITY MANAGER REPORT

City Manager Hester reported the City did receive good news from the State.  The sidewalk grant is complete and the City received $33,000 in incentive money for completing the project early.    Based on current cash flow projections the City will not need to borrow money from the Watershed reserve.

 

City Manager Hester welcomed new Public Safety Officer Dustin Henderson on May 7th.  He has nine years of experience and was previously with the Oak Ridge Police Department.

 

 

 

 

City Manager Hester reported on hail damage to the McNeely Building roof.  Insurance will be covering the repairs and bids will be taken.   3.  Council Member Mariner moved to authorize the expenditure to repair the roof not to exceed the amount approved by the insurance company.  Motion was seconded by Council Member Black.  Motion carried by voice vote.

 

Election for the next Norris City Council will be Tuesday, November 6th, 2012.  Candidates may start picking up paperwork on May 18th.  The last day to submit qualifying paperwork is 12 p.m., August 16th, 2012.

 

See attached City ManagerReport.

 

NEW BUSINESS

 

Resolution 4-2012 supporting the location of a veterans Administration hospital in Roane County was presented for approval. 4.Motion was made by Council Member Black to approve the Resolution.  Motion was seconded by Council Member Mariner.  Motion carried by voice vote.

 

Ordinance 550 for the various funds, departments, institutions, offices, and agencies of the City of Norris, Tennessee for the year beginning July 1, 2012 and ending June 30, 2013 was presented for approval.  5.Motion was made to approve the first reading of Ordinance 550 by Council Member Black.  Motion was seconded by Council Member Mariner.  Motion carried by voice vote.The Public Meeting previously approved by Council will be held at the Community Center on June 4, 2012 at 5:30 p.m.

 

Ordinance 551 amending the zoning map of the City of Norris, Tennessee by zoning newly subdivided territory FAR:  Forest, agricultural, and recreation district.  6.Motion was made to approve the first reading of Ordinance 552 by Council Member Black.  Motion was seconded by Council Member Mariner.  Motion carried by voice vote.City Manager state the Public Hearing for Ordinance 551 will be June 11, 2012 at 6:00 p.m.

7. Motion was made by Council Member Mariner to approve the Public Hearing date.  Motion was seconded by Council Member Black.  Motion carried by voice vote.

 

Mayor Mitchell requested two annexation studies of two properties on Highway 61 across from the Museum of Appalachia - Anderson County Veterinary Hospital and Sleepy-Eyed-John's Music.  One of the owners, John Alvis, Sleepy-Eyed-John's Music, requested in writing to opt out of the annexation.  City Manager Hester said it would be approximately one month before the study and plan of services would be complete.  The matter could still be accomplished in enough time for the current Council to vote and decide on the matter. 8. Motion was made by Mayor Mitchell to approve the two annexation studies.  Motion was seconded by Council Member Black.  Voting for:  Mayor Mitchell and Council Member Black.  Voting against:  Council Member Mariner.

 

9.  Council Member Mariner moved to adjourn.  Seconded by Council Member Black.  Motion carried by voice vote.   7:45 p.m.

 

  

TO:                Norris City Council                                      

DATE:            May 14, 2012

FROM:           Tim Hester                                                           

RE:                City Manager's Report

 

  1. 2011-12 Year to Date (Estimated through March) Budget.   Revenues and Expenditures are generally on track to budget; however, key misses can now be projected, with no changes since last Council meeting:

REVENUES:

Local Option Sales Tax and Wholesale Beer tax are running slightly below budgeted revenue.  A shortfall of ~$5,000 is projected for the current fiscal year.

Court Fines and Costs are running below budgeted revenue.   A shortfall of ~$7,500 is projected for the current fiscal year.

Wholesale Liquor Tax is running below budgeted revenue.  We can now project 2011-12 revenue @ $15,000 to $18,000.   This is half of the original projection and will equate to a shortfall of $15,000 to $18,000.

TOTAL PROJECTED REVENUE SHORTFALL = ~$30,000.

EXPENDITURES:

Legal expenses have currently exceeded budget by ~$5,000.  This is due primarily to annexation actions in the current fiscal year and the legal challenge to Annexation Ordinance 545.  Additional legal fees are expected.

 

Current funds now project to cover expenses through the month of July 2012.  However, all expenditures will be monitored closely to control any unnecessary spending. 

 

A need to borrow funds may be needed in July 2012 to meet normal operating expenditures for the beginning of the 2012-13 fiscal year prior to August 2012 tax collections.  The amount that will be needed will vary based on factors that may include: actual 2011-12 revenues, unplanned expenses, and changes and/or adjustments in City services.    Funds may be borrowed from internal and/or external sources.

 

  1. Grant Updates.
    1. HOME GRANT.   Applications will not be accepted until fall of 2012
    2. TEA-21 Sidewalk Grant.   Project is complete and TDOT has closed the project.   Total cost of the project was $325,605 against a budget of $334,214.   The match of 20% that the City was originally responsible for was $66,243.   However, we have learned that we qualified for an incentive that reduced our obligation to $33,817; for a savings of $32,246.   This creates an offset to the lost revenue mentioned above. 
    3. LPRF Grant.   Work is underway on the new LPRF grant application by the Norris Recreation Commission.  Representatives from Norris Academy have been invited to participate in all aspects of the planning process.  Applications will be due this summer.

 

         2. Staff Updates.  New Public Safety Officer Dustin Henderson has been hired and started work on May 7, 2012.  Dustin joins us from the Oak Ridge Police department.  Welcome Dustin!

 

          3. McNeeley Building Roof.We are soliciting bids to replace the roof at the McNeeley Building.   A small leak had been discovered, and further investigation revealed that the roof had hail and wind damage.  Insurance will cover the cost of the new            roof.   A motion is needed by Council to authorize the expenditure, for an amount not to exceed the amount authorized by the insurance company.

          4. Annexation Updates.    Annexation Ordinance 545 has been challenged.   Court dates have been set for November 27 & 28, 2012.  

        5. Norris City Council Election.   Election for the next two-year term of Norris City Council is on Tuesday, November 6, 2012.  Candidates may start picking up paperwork on May 18th and August 16th at noon is the last day to submit qualifying                    papers.