Norris City Council

Minutes

Monday, April 9, 2012

 

 

BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON April 9, 2012 WITH THE FOLLOWING COUNCIL MEMBERS PRESENT: JACK BLACK, TOMMY MARINER, CHRIS MITCHELL, LOY JOHNSON AND JOY WILSON

 

 

HEAR THE PUBLIC

Jimmie Ruttan requested an update on the warning system.  She states severe storms are more common in our region and a warning system is needed.  Council Member Tommy Mariner stated research on the siren is ongoing, but nothing has been decided as of yet.  City Manager stated the City was going to apply for a grant, but it would be a minimum of six months before the City would know anything.   City Manager Tim Hester noted the warning system is in the 2013/2014Capital Outlay Plan. 

MINUTES

1.  Council Member Jack Black moved to accept the Council Minutes from March 12, 2012 for the Council meeting as written.  Seconded by Council Member Loy Johnson.  Motion carried by voice vote.

 

OLD BUSINESS

Mayor Mitchell recommended Loretta Painter be appointed to the Norris Little Theater Board.

 

2.  Council Member Joy Wilson makes a motion to approve the appointment. Seconded by Tommy Mariner.  Motion carried by voice vote.

 

Ordinance 548, an Ordinance Amending Title 17, Section 101 and Section 102 of the City of Norris Charter:  Tennessee Refuse and Trash Provisions was presented for second reading.   Council members and residents discussed concerns with the Ordinance as it is currently written.  City Manager Tim Hester told the council the Ordinance had been reviewed by an MTAS attorney and he had concerns with the enforcement provision.

 

3.  Council Member Tommy Mariner made a motion to take off the table Ordinance 548.  Seconded by Council Member Jack Black.  Those voting aye:  Council Members Jack Black and Tommy Mariner.  Those voting no:  Council Members Chris Mitchell, Loy Johnson, and Joy Wilson.  Motion failed.  Council asked City Manager Hester to set up a workshop on the ordinance with Margaret Norris,  MTASConsultant, to assist on how best to proceed with the ordinance.

 

CITY MANAGER REPORT

See attached Report


NEW BUSINESS

Mayor Mitchell stated the 2012-2013 Budget Ordinance will be presented for first reading at the May 14, 2012 Council Meeting.  Mayor Mitchell stated this is a barebones budget. City Manager Hester noted improvements, warning siren, and wish-list items are not in this budget. If there is anything the Council wants to add to the budget, please contact City Manager Hester.

 

13.  Council Member Loy Johnson moved to adjourn.  Seconded by Council Member Joy Wilson.  Motion carried by voice vote.   8:45 p.m.
 
 
 
 

TO:                    Norris City Council                                           DATE:   April 9, 2012

FROM:              Tim Hester                                                       RE: City Manager's Report

 

1.       2011-12 Year to Date (Estimated through March) Budget.   Revenues and Expenditures are generally on track to budget; however, key misses can now be projected, with no changes since last Council meeting:

  • REVENUES:

a.       Local Option Sales Tax and Wholesale Beer tax are running slightly below budgeted revenue.  A shortfall of ~$5,000 is projected for the current fiscal year.

b.       Court Fines and Costs are running below budgeted revenue.   A shortfall of ~$7,500 is projected for the current fiscal year.

c.       Wholesale Liquor Tax is running below budgeted revenue.  We can now project 2011-12 revenue @ $15,000 to $18,000.   This is half of the original projection and will equate to a shortfall of  $15,000 to $18,000.

d.       TOTAL PROJECTED REVENUE SHORTFALL = ~$30,000.

  • EXPENDITURES:

a.       Legal expenses have currently exceeded budget by ~$5,000.  This is due primarily to annexation actions in the current fiscal year and the legal challenge to Annexation Ordinance 545.  Additional legal fees are expected.

 

  • Current funds may not cover expenses through the month of June 2012. However, options to mitigate the shortfall are currently under review and all expenditures will be monitored closely to control any unnecessary spending.

 

  • A need to borrow funds is projected in July 2012 to meet normal operating expenditures for the beginning of the 2012-13 fiscal year prior to August 2012 tax collections. The amount that will be needed will vary based on factors that may include: actual 2011-12 revenues, unplanned expenses, and changes and/or adjustments in City services. Funds may be borrowed from internal and/or external sources, and plans to repay such a loan will need to be included in the 2012-13 budget. The current cash shortfall is projected to be approximately $50,000.

 

2.       Grant Updates.    

a.       HOME GRANT.   Applications will not be accepted until fall of 2012

b.       TEA-21 Sidewalk Grant.   Project is complete, with final engineering and TDOT inspections to occur within the next few weeks.  

c.       LPRF Grant.   Work is underway on the new LPRF grant application by the Norris Recreation Commission.  Representatives from Norris Academy have been invited to participate in all aspects of the planning process.  Applications will be due this summer.

d.       Planning Grant.  Final arrangements with the County have been made per the Interlocal agreement adopted by Council and County Commission last year.  Resource materials are being collected and County resources have begun incorporating Norris data into their systems.  

e.       SAFER Grant.  Chief Humphrey has applied for a grant from FEMA to fund 3 full time firefighters in Norris.  The funding period would be for 2 years, with possible extension grant(s) to cover additional years.   The City of Norris would have no obligation to continue funding the positions once grant funds were expended.

   

3.       Staff Updates.  New City Recorder Janet Parks started with us on March 26th and we are glad to have her on board!  Final interviews are in process for the open Public Safety position, which we plan to have filled before the end of April.

 

4.       Special Census.  A special census has been conducted to account for population added to the City from recent annexations.   The new Norris official census is 1,629.  

 

5.        Public Safety Explorer Transmission Repair.  The transmission failed on the Explorer (this is the same vehicle that had the engine replaced earlier this year).  We collected written quotes and are having the transmission rebuilt at a cost of approximately $1,400.

 

6.       Annexation Updates.    Annexation Ordinance 545 has been challenged.   Court dates have been set for November 27 & 28, 2012.