Norris City Council

Minutes

Monday, February 13, 2012

 

BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON FEBRUARY 13, 2012 WITH THE FOLLOWING COUNCIL MEMBERS PRESENT: JACK BLACK, TOMMY MARINER, CHRIS MITCHELL, LOY JOHNSON AND JOY WILSON

 

HEAR THE PUBLIC

No comment from the public

MINUTES

1.  Council Member Jack Black moved to approve the January 9, 2012 Council Minutes as stated.  Seconded by Council Member Loy Johnson.  Motion carried by voice vote.

 

OLD BUSINESS

 

Mayor Mitchell recommended the following people to serve:

 

Archives commission-Sally Jackson

 

2.  Council Member Loy Johnson made a motion to accept the Boards and Commission updated list above.  Seconded by Council Member Jack Black.  Motion carried by voice vote. 

 

City Manager recommends deferring any capital loan till next month. 

 

Draft Ordinance for Partial Property Tax payments.  City Manager Hester recommends reviewing next year. 

 

Streetlight Draft Policy.  Come back to end of meeting when Joy Wilson is present.

 

Clutter on private property.  City Manager Hester gives overview of this issue to council. 

 

3.  Council Member Chris Mitchell makes a motion to adopt on first reading for an Ordinance regulating Clutter on private property. Seconded by Council Member Jack Black. Aye: Jack Black, Loy Johnson, Chris Mitchell and Joy Wilson.  No: Tommy Mariner.  Motion passes.

 

Streetlight Draft Policy overview.

 

Discuss was made and would like to wait until May and have a workshop. 

 

CITY MANAGER REPORT

See attached Report

 

Library Parking Request.  City Manager Hester presents to council about parking issues in the Library area from residents.  The City is not able add to this financially. 

Patti Halsey, Library Director has concerns with the parking when sports activities are going on.  People are not able to park in the library area.  Ms. Halsey staff cannot even get out of the parking space when leaving.  Safety concerns with children getting hit around library area during this congested time.  This has reached a crucial time.  Library is losing patrons.  Here tonight to draw your attention to this issue. 

Suggestion on putting a sign up in the library area. City Manager Hester states city can put a sign up for the Handicap parking area. 

City Manager Hester and Principal Jeff Harshbarger see this issue.  Is trying to look at resources and see what the city can do.  Unless funding is provided the City cannot go forward in extra parking. 

City Manager Hester will look at pricing and give a report back to council next month. 

LPRF Grant Resolution

City Manager Hester brings to council that City can apply for another grant to match the monies that is left from a donation that was given by the Norris Academy.  Will know more in October, November time frame. 

4.  Council Member Loy Johnson makes a motion to pass Resolution 2012-2. Seconded by Council Member Joy Wilson.  Motion carries by voice vote.

5.  Council Member Tommy Mariner moved to adjourn.  Seconded by Council Member Jack Black.  Motion carried by voice vote.  9:00pm

 

 

 

 

 

TO:                         Norris City Council

DATE:               February 13, 2012

FROM:              Tim Hester

RE:                        City Manager's Report

 

  1. 2011-12 Year to Date (Estimated through January) Budget.   Revenues and Expenditures are generally on track to budget; however, key misses can now be projected.
  • REVENUES:

a.       Local Option Sales Tax and Wholesale Beer tax are running slightly below budgeted revenue.  A shortfall of ~$5,000 is projected for the current fiscal year.

b.       Court Fines and Costs are running below budgeted revenue.   A shortfall of ~$7,500 is projected for the current fiscal year.

c.       Wholesale Liquor Tax is running below budgeted revenue.  We can now project 2011-12 revenue @ $15,000 to $18,000.   This is half of the original projection and will equate to a shortfall of  $15,000 to $18,000.

d.       TOTAL PROJECTED REVENUE SHORTFALL = ~$30,000.

  • EXPENDITURES:

a.       Legal expenses have currently exceeded budget by ~$5,000.  This is due primarily to annexation actions in the current fiscal year and the legal challenge to Annexation Ordinance 545.  Additional legal fees are expected.

 

  • Current funds may not cover expenses through the month of June 2012.  However, options to mitigate the shortfall are currently under review and all expenditures will be monitored closely to control any unnecessary spending. 

 

  • A need to borrow funds is projected in July 2012 to meet normal operating expenditures for the beginning of the 2012-13 fiscal year prior to August 2012 tax collections.  The amount that will be needed will vary based on factors that may include: actual 2011-12 revenues, unplanned expenses, and changes and/or adjustments in City services.    Funds may be borrowed from internal and/or external sources, and plans to repay such a loan will need to be included in the 2012-13 budget.  The current cash shortfall is projected to be approximately $50,000.

 

  1. Grant Updates    
    1. HOME GRANT.   Attended a grant workshop on 1/26/12.  Highlights include:

                                                               i.      Total grant funding will be reduced by ~50%

                                                             ii.      Multiple revisions to the program are under review at the State and Federal levels.  Because of this, applications will not be accepted until fall of 2012

                                                           iii.      No reconstruction projects will be eligible; only rehabilitation projects will be considered

                                                            iv.      Rehab projects will be capped at $40,000 per home, but the total improved home cannot exceed the area average market value.

  1.  
    1. TEA-21 Sidewalk Grant.   Project is complete, with final engineering and TDOT inspections to occur within the next few weeks.  
    2. LPRF Grant.   The Ridgeway Park playground is open!  The playground equipment has been installed, rail fencing has been installed, and rubber mulch has been delivered and installed.  An Eagle Scout project is underway to furnish 2 new picnic tables and trash/recycle bins. 
    3. FEMA Grants.   Estimated lead-time on delivery of the truck is February 2012.

 

  1. Staff Updates.

 

  1. TCRS City Contribution for 2012-13.

 

  1. Annexation Updates.    Annexation Ordinance 545 has been challenged.   A suit was filed in the Chancery Court of Anderson County in late December.  The City Attorney has reviewed and has prepared the appropriate response to the challenge.   No court dates have yet to be set.