Norris City Council

Minutes

Monday October 10, 2011

 

BE IT REMEMBERED THAT THE CITY OF NORRIS CITY COUNCIL MET IN REGULAR SESSION ON OCTOBER 10, 2011 WITH THE FOLLOWING COUNCIL MEMBERS PRESENT: JACK BLACK, TOMMY MARINER, CHRIS MITCHELL, LOY JOHNSON AND JOY WILSON

 

HEAR THE PUBLIC

Ed McEleney would like to announce that he is thankful to live in Norris.

Spencer Boardman would like to congratulate everyone on the sidewalk project.  Everyone has done a great job.  Thank you.  Mr. Boardman would like to see on the ends of the walk bridges to be boarded so that they will not get damaged. 

Kathy Sarvis recognized Christy Eich, with Animal commission that she is doing a very good job with the Animal Commission and she is very good to work with. 

C. A. Ridge makes comments on the Paving Project.  The Council is thrusting the City into an issue with Rogers's group that could lead into a law suit.   Hope that the City Council would reconsider this Paving Project. 

MINUTES

1.  Council Member Tommy Mariner moved to approve the corrected September 12, 2011 Council Minutes as stated.  Seconded by Council Member Loy Johnson.  Motion carried by voice vote.

 

OLD BUSINESS

No update on Boards and Commission Vacancies

 

2011 Paving Contract.  City Manager Hester speaks on the paving contract that was approved last month.  City Manager Hester recommends that one of the Council Members that voted for taking the 2nd to lowest bid would need to resend the motion from last month. 

 

Jack Mitchell acknowledges to Council that one member is out and would like if Council would wait until the Council Member Loy Johnson returns.  Everyone agrees to wait. 

 

2. Council Member Jack Black moves to adopt Ordinance 540 on second reading.  Seconded by Council Member Joy Wilson.  Motion carried by voice vote.  Absent: Loy Johnson

 

3. Council Member Jack Black moves to amend the Plan of services for territory annexed by Ordinance 531 & 541 to extend County Inspection and Permitting authority for 24 months. Seconded by Council Member Joy Wilson.  Motion carried by voice vote.  Absent: Loy Johnson

 

 

4. Council Member Tommy Mariner moves to adopt Ordinance 531 on second reading.  Seconded by Council Member Jack Black.  Motion carried by voice vote.  Absent: Loy Johnson

 

5. Council Member Tommy Mariner moves to adopt Ordinance 541 on second reading.  Seconded by Council Member Joy Wilson.  Motion carried by voice vote.  Absent: Loy Johnson

 

6. Council Member Chris Mitchell moves to accept Resolution 5-2011 on final reading.  Seconded by Council Member Tommy Mariner.  Motion carried by voice vote.  Absent: Loy Johnson

 

7. Council Member Wilson moves to adopt Ordinance 532 on second reading.  Seconded by Council Member Tommy Mariner.  Motion carried by voice vote.

 

8. Council Member Jack Black moves to adopt Ordinance 533 on second reading.  Seconded by Council Member Joy Wilson.  Motion carried by voice vote.

 

9. Council Member Tommy Mariner moves to adopt Ordinance 534 on second reading.  Seconded by Council Member Loy Johnson.  Motion carried by voice vote.

 

10. Council Member Joy Wilson moves to adopt Ordinance 536 on second reading.  Seconded by Council Member Tommy Mariner.  Motion carried by voice vote. 

 

11. Council Member Jack Black moves to adopt Ordinance 536 on final reading.  Seconded by Council Member Loy Johnson.  Motion carried by voice vote. 

 

12. Council Member Joy Wilson moves to accept Resolution 10-2011 on final reading.  Seconded by Council Member Tommy Mariner.  Motion carried by voice vote.

 

 

13. Council Member Jack Black moves to adopt Ordinance 535 on second reading.  Seconded by Council Member Loy Johnson.  Motion carried by voice vote. 

 

14. Council Member Joy Wilson moves to adopt Ordinance 537 on second reading.  Seconded by Council Member Jack Black.  Motion carried by voice vote.

 

15. Council Member Tommy Mariner moves to adopt Resolution 11-2011 final reading.  Seconded by Council Member Joy Wilson.  Motion carried by voice vote.

 

16. Council Member Joy Wilson moves to adopt Ordinance 538 on second reading.  Seconded by Council Member Loy Johnson.  Motion carried by voice vote. 

 

17. Council Member Tommy Mariner moves to adopt Ordinance 539 on second reading.  Seconded by Council Member Jack Black.  Motion carried by voice vote. 

 

18. Council Member Loy Johnson moves to adopt Resolution 12-2011 final reading.  Seconded by Council Member Joy Wilson.  Motion carried by voice vote. 

 

19. Council Member Chris Mitchell makes a motion to add Ordinance 542 to agenda for second reading.  Seconded by Council Member Jack Black.  Motion carried by voice vote. 

 

20. Council Member Jack Black moves to adopt Ordinance 542 on second reading.  Seconded by Council Member Joy Wilson.  Motion carried by voice vote. 

 

 

Certificate of compliance application criteria.  Council is able to amend change the list of liquor store if needed.  Ms. Sawyer is still continuing to seek the liquor store so the City needs to wait.

 

 

21.  Council Member Tommy Mariner makes a motion to adopt Debt Policy Ordinance 543 on 1st reading.  Seconded by Council Member Joy Wilson.  Motion carried by voice vote.

 

22. Council Member Loy Johnson makes a motion to rescindaction that was taken last month on paving project, taking the 2nd to lowest bid.  Seconded by Council Member Tommy Mariner.  Motion carried by voice vote.

 

Council Member Joy Wilson not realizing the laws in place for bidding processes, she is in full agreement to rescind.  We have a paving schedule and the City would be more off schedule if waited.  Council Member Wilson feels the Council has worked very well together and needs to move forward.  Would never make a move by her personal feelings.  Sees a crunch in the monies is where the issue lays.  Takes City stewardship very seriously.

 

Council Member Jack Black feels that this is an embarrassment to the City.  He cannot see where Rogers Group will or has hurt the City.  Sees no reason to hold off the work.

 

Council Member Tommy Mariner disagrees with Council Member Jack Black.

 

Council Member Tommy Mariner moves for the question.

 

23. Council Member Tommy Mariner makes a motion to defer the paving bid process and not to pave it this fall.  Seconded by Council Member Loy Johnson.Voting Aye:  Loy Johnson and Tommy Mariner.  No:  Jack Black, Chris Mitchell and Joy Wilson.  Motion fails. 

 

24.  Council Member Jack Black makes a motion to award with the lowest bid to Rogers Group and pave has planned.  Seconded by Council Member Joy Wilson.  Voting Aye:  Jack Black, Chris Mitchell and Joy Wilson.  No:  Loy Johnson and Tommy Mariner.  Motion carries.

 

CITY MANAGER REPORT

See attached Report

 

Planning services accept for consideration

25.  Council Member Joy Wilson moves to accept an Interlocal Agreement for the City by Anderson County for this Fiscal Year.  Seconded by Council Member Jack Black.  Motion carries by voice vote.

Public Hearing on the plan of service annexation Friday October 28, 2011.

NEW BUSINESS

Annexation Study and Plan of Service West of Joe Owens Road, south of Hwy 61 & Zoning Recommendation

 

26.  Council Member Tommy Mariner makes a motion to accept Ordinance 544 on 1st reading.  Seconded by Council Member Jack Black.  Motion carries by voice vote. 

 

27.  Council Member Jack Black makes a motion to accept Ordinance 546 on 1st reading.  Seconded by Council Member Loy Johnson.  Motion carries by voice vote. 

 

28.  Council Member Joy Wilson makes a motion to accept Ordinance 545 on 1st reading.  Seconded by Council Member Jack Black.  Motion carries by voice vote. 

 

29.Council Member Joy Wilson makes a motion to change the November Council meeting to November 17, 2011 at 7pm. Seconded by Council Member Jack Black.  Aye:  Jack Black, Loy Johnson, Chris Mitchell and Joy Wilson.  No:  Tommy Mariner.  Motion carries. 

 

30. Motion made by Council Member Joy Wilson to hold a Public Hearing on Ordinances 544, 545, 546 and Plan of Services on November 17, 2011 @ 6:00pm.   Seconded by Council Member Jack Black. Aye: Jack Black, Loy Johnson, Chris Mitchell and Joy Wilson.  No: Tommy Mariner.  Motion carries.

 

31.  Council Member Chris Mitchell moved to adjourn.  Seconded by Council Member Jack Black.  Motion carried by voice vote.  9:35pm.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TO:                  Norris City Council

DATE:             October 10, 2011

FROM:            Tim Hester

RE:                  City Manager's Report

 

  1. 2011-12 Year to Date (Estimated through September) Budget.   Revenues and Expenditures are on track to budget.

 

  • Barring any unforeseen expense or revenue loss, current funds (including the 110 Undesignated Fund) should cover expenses through the month of June 2012.

 

  • However, a need to borrow funds is projected in July 2012 to meet normal operating expenditures for the beginning of the 2012-13 fiscal year prior to August 2012 tax collections. The amount that will be needed will vary based on factors that may include: actual 2011-12 revenues, unplanned expenses, and changes and/or adjustments in City services. Funds may be borrowed from internal and/or external sources, and plans to repay such a loan will need to be included in the 2012-13 budget. The current cash shortfall is projected to be approximately $50,000.

 

  1. Grant Updates
    1. EECBG.    Work has now been completed.   We plan to submit our final reports by end of October to conclude this project.  
    2. TEA-21 Sidewalk Grant.   Project is on target to complete soon!  Final landscaping work is now in process.
    3. LPRF Grant.  We have received State approval for plans and the playground equipment has been ordered.   Planning work has begun for the remaining items such as fencing and parking.
    4. FEMA Grants.   Estimated lead-time on delivery of the truck is 5 months.
    5. Norris Little Theatre Grant.   The Norris Little Theatre did receive the Tennessee Arts Commission grant that we recently applied for.  This is a matching grant for ~$1,600.  NLT will pay the match from donations/ticket sales.   Congratulations to NLT!

 

  1. City Audit.  The annual audit of City & Norris Water Commission financials is underway by HG & A Associates.   A final report should be available for Council's review by the end of 2011.

 

  1. Planning Services - Proposed Interlocal Agreement with Anderson County.   The County Law Director has drafted a proposed agreement to authorize the City's use of County Planning and GIS services.   The annual cost estimate on this agreement is $3,750.   This is an agreement that can be terminated with sixty (60) days notice.